Illustration of corona virus


Information regarding the corona pandemic at UiT

Norsk versjon

Despite the uncertainty surrounding covid-19, UiT does everything we can to facilitate for students and staff in the best possible way. Here you will find updated information about the development of infection at UiT, infection prevention measures, and other news related to the covid-19 situation.

30.10.2020 13.35 p.m
UiT reopens in Hammerfest. Read more here.

23.10.20 15.05 p.m
Rector Anne Husebekk encourages students and staff at UiT to think extra hard about infection control in the future. Read more here.

22.10.20 12.45 p.m
Keep in mind that everyone at UiT has a responsibility to maintain infection prevention measures. Read updated guidelines for the use of teaching, meeting, and copy rooms at UiT here.


Questions from the media are to be addressed to the press contact, tlf 481 30 555.

The coronavirus infects mainly by droplet and contact infection. The infection can spread through the air (coughing and sneezing), by direct contact with the infected, or indirectly via objects and surfaces.

Here you can find the HSE regulations on covid-19 adopted by UiT.

People who are sick are to remain home. This accounts for any type of illness, even if you only have minor symptoms. Employees, students, and visitors who get sick while at campus are to leave campus as soon as possible.

Before you return to campus, we encourage you to think through what might be potential sources of infection, respect the measures, practice new and healthy habits, and make yourself familiar with the infection control rules at UiT:



Infection control routines for use of all teaching rooms, meeting rooms and printers/photocopiers in connection with COVID-19

 

The Cleaning Section at the Department of Property Management (BEA):

  • Purchase and placement of products for surface cleaning:
    • Soap and water (spray bottle containing liquid mixture) and paper towels available for surface cleaning – tables and chairs
    • Disinfecting wipes for cleaning of AV equipment, including computer mice, keyboards and other touch points
  • Disinfecting wipes and spray for cleaning/disinfection are topped up as part of the daily cleaning routine

 The Department of Information Technology (ITA):

  • Place a checklist in all auditoriums, classrooms and meeting rooms stating what the lecturer/meeting organiser must do to comply with the infection control rules
  • Hang up a checklist for infection control near all printers/photocopiers included in UiT’s joint requisition scheme
  • The infection control checklist shall be updated as required

 Employees, students, guests, meeting organisers and lecturers shall:

  • Wash/sanitize their hands before using the room and when you are finished
  • Keep at least one metre’s distance from other people all day, including at entrances/exits.
  • Only use places that are marked for use
  • Use personal whiteboard markers/chalk, etc.
  • Put tables and chairs back to their original positions, if they have been moved

 Before leaving the room, the meeting organiser/lecturer is responsible for cleaning/disinfecting all surfaces and common touch points, e.g.:

  • Table surfaces
  • AV equipment

 Wash and stay healthy!

  • Remember to wash your hands before and after using the room
  • Although the rooms are cleaned daily by cleaning personnel, everyone needs to make an effort
  • Please use disinfecting wipes to clean all AV equipment you touch before and after use, including: Keyboards, computer mice, control panels, microphones, other AV equipment
  • Wash the surfaces of all tables and chairs that have been used (by spraying the mixture in the spray bottle and wiping it off with a paper towel)
  • Remember to keep at least one metre’s distance from others in the room
  • Try to avoid touching touch your face.

____

If any cleaning supplies are missing from the room, please send an e-mail to renhold@uit.no



  • Wash your hands often and well. Hand wash is the most important way to break down the spread of infection. For this to be effective, it needs to be done in the right way, as shown in this video made by the Norwegian Institute of Public Health.
  • Cough hygiene is crucial to limit droplet infection, while hand hygiene and especially avoiding touching your face with dirty hands, is important to prevent indirect contact infection. This poster from the Norwegian Institute of Public Health illustrates good hand- and cough hygiene.
  • This video from the Norwegian Institute of Public Health shows the importance of good hand hygiene and how infectious agents spread via our hands.
  • If you do not have access to soap and water, alcohol-based hand disinfectants can be used. Hand wash or hand disinfectants are accessible at entrances, break rooms, and such. To achieve a satisfactory effect, it is necessary to follow the recommendations from the manufacturer concerning volume and duration. This video shows the correct use of hand disinfectants.
  • Bring a paper towel to work.
  • Read more on this FHI webpage.


  • Keep a distance to those around you. By keeping distance, we prevent the spread of corona. Check out this information brochure from the Norwegian Institute of Public Health here (only in Norwegian).
  • Try to avoid areas where lines usually form.
  • Avoid elevators, and use stairs if possible.
  • Avoid going into your collegues’ offices, and if you do so, keep a distance of at least 1 meter.
  • Office spaces not to be used have been marked.
  • Avoid touching objects and surfaces.
  • At cell offices, close the door to reduce the risk of infection.
  • In open office spaces and shared workspaces, leadership has made a comprehensive assessment of physical splitters and how many employees can be in a shared office space at the same time. There needs to be a distance of at least 1 meter between personnel at all times. In short, it is recommended to adapt measures to ensure that fewer people are present at the same time. 
  • Several people can sit at the same table in break rooms, but with at least 1-meter distance between each other. As far as possible, people should stick to their group when taking a break. 
  • If you are visiting an UiT cafeteria, you are to follow the general advice for infection control.


  • If you share a work station, you need to clean this with a fitting cleanser when arriving and before you leave.
  • Personal objects such as pens, post-it notes, paper, and other things shall not be left when leaving the workstation. Shared objects such as newspapers, pens, and cutlery are not to be used.
  • Shared foods such as spices, ketchup, and sweetener are to be removed from the shared areas. Buffets are not allowed.
  • Before and after the use of mugs, coffee machines/coffee makers, dish washers and other equipment used by many, you need to either wash your hands thoroughly in soap or antibac. Avoid using equipment if it is hard to maintain infection control rules.
  • The copier and/or other equipment and surfaces you come into contact with needs to be wiped down with wet wipes with antibac (or alcohol and paper towels) after use.
  • Paper should be avoided in meetings. Present on a screen instead, or send out documents in advance so that participants can read dem electronically.
  • There are separate toilet cleaning routines, and rules of use are posted on the toilets. Avoid the use of hand dryers. The toilets that are closed are marked.


This applies to any kind of illness, even if you only have light symptoms. Employees who fall ill while at work need to return home as soon as possible.



People who are sick are to remain home. This accounts for any type of illness, even if you only have minor symptoms. Employees, students, and visitors who get sick while at campus are to leave campus as soon as possible.

Norwegian Institute of Public health recommends everyone with symptoms of COVID-19 to get tested as soon as possible.

If you become ill you are advised to contact the municipal health services at your place of study.

  • Contact information for you who live in Tromsø
  • Contact information for you who live in Alta
  • Contact information for you who live in Harstad
  • Contact information for you who live in Narvik
  • Contact information for you who live in Kirkenes
  • Contact information for you who live in Hammerfest
  • Contact information for you who live in Bodø
  • Contact information for you who live in Mo i Rana
  • Contact information for you who live in Bardufoss
  • Contact information for you who live in Svalbard


Everyone must familiarize themselves with the infection prevention rules at UiT. People who are sick are to remain home. This accounts for any type of illness, even if you only have minor symptoms. Employees, students, and visitors who get sick while at campus are to leave campus as soon as possible.

Here you can find information about the start of the autumn semester of 2020. 



  • For more information about expeditions, field- and lab work, look here.
  • See Study from home for information on digital lectures.
  • If you need to Special needs accommodation in regards to your new study day, you may contact your study counselor or contact person for Special needs accommodation at your faculty. Together we can look at what measures may be relevant. Contact overview.
  • If you are prevented from completing and having compulsory activities in a course due to illness or imposed quarantine related to coronavirus, the faculty shall ordinarily allow the students to take the exam in the course. See also §2 of the Corona Regulations.


Due to the corona situation, a temporary regulation was made for studies and exams at UiT Norway's Arctic University. This will also apply to the Fall semester 2020. See the updated regulations here

See here for more information regarding exams

Re-schedule and re-sit exams
As a result of the corona situation, most parts of the examinations was changed for the spring semester 2020. Exams that were changed are held in the same form in re-scheduled examination and re-sit examination. For more information see en.uit.no/digitalexam



Many health care students want to contribute to the health service during the corona crisis. Students have access to this on the same terms as part-time work in general. However, in agreement with the health services, UiT prioritizes having its graduates graduated. If work in the health service conflicts with the completion of compulsory study activities and / or the exam, the studies must have first priority. Questions and clarifications about this should be handled at the institute where your study program is organized.

 



Supervised practical training for students at The University Hospital

Please notice that students (including exchange students) who are in supervised practical training at The University Hospital in North Norway (UNN) must follow the same guidelines as staff at the hospital. The guidelines can be found at the UNN intranet.

Students who are in/ are to go into practical training at hospitals, health institutions, public dental service or the municipal health service, are to follow the same guidelines as those employed at these institutions.

Practical clinical tuition for med students, dental- and dental hygienists has been canceled for the remainder of the semester. Exceptions may occur, in which case the study program will initiate direct contact with the students.

Students must at all times follow recommendations, advice, and instructions from local authorities where they are stationed and from the field of practice where the students have their practice. If you have any further questions, please contact your university/institute.

Students who work in health care will keep their grants even if they earn too much. Many students contribute strongly within this sector during the corona crisis. The Government will therefore temporarily remove the limit for how much these students can earn without losing the grant part of their student loans. Read more in this press statement (only in Norwegian).

Students in practical training must follow the guidelines of the practice location.

Faculty of Humanities, Social Sciences and Education


Information for HSL-students

All information about practical training will be provided through Canvas and/or via e-mail.
Contact the practical adviser/student adviser for your study program.

Most of the IT-services UiT offers to students can be used from home. Below is an overview of relevant services and tutorials.

Send an email to orakel@uit.no if you need assistance.

Advice for students


How can you conduct group-work when campus is closed down? How do you nurture the social contact with your fellow classmates? Both the professional and the social aspect is important. UiT recommend the following:

  1. Have a daily routine. Start your day as if you were going to the university; shower, get dressed and so on. Keep a permanent workspace if possible. This will help you be ready mentally to study.
  2. Do something physcial during the day. E.g. go for a walk with a neighbour.
  3. Make a study group if you don’t have one already. You can create a Team in Office 365 and invite your fellow students into your study group.
  4. Draw a clear line between what is professional and what is social. E.g. create a dedicated channel and name it «chit-chat».
  5. Use the meeting function in Teams. Turn on your web camera. It helps to participate from a calm and quiet location.
  6. Hold daily meetings to discuss academic literature. Set up a recurring meeting series on the same hour each weekday. Determine what to work on between meetings, e.g. «read chapter 5, and we’ll discuss it tomorrow».
  7. Have one or more social Teams-meetings during the week. E.g. morning coffee, pizza night, movie night. Be creative!

Equipment


In order to participate in classes from home, you will need a laptop and possibly a microphone and webcamera.

You can install Microsoft Office (Word, PowerPoint, etc) and other software on your laptop.

  1. Install Microsoft Office by logging into Office 365. Click on "Install Office" in the upper right-hand corner of the page.
  2. Other software can be installed from LiReg.

Classes


Your teacher will tell you about changes to how classes will be run. Keep an eye on Canvas and your student email.

Classes might be offered online in Skype for Business or Adobe Connect. If you are told to participate in an online class, connect early so that you can test that everything works.

Canvas works just as well at home as it does on campus.

Online classes in Adobe Connect and Skype for Business will be the same as planned.

Library services


Library services can be accessed with a temporary VPN solution. See status message from Orakelet for how to connect.

Study groups and collaboration


How does your study group work together when campus is closed? What about preparing group assignments? We recommend the following:

  1. If your teacher has activated the option, you can create a group within your Canvas course. Send this tutorial to your teacher. Afterwards follow these instructions for creating your own group.
  2. You can create a Team in Office 365 and invite your fellow students.

Both options let you share files and have meetings online.

We offer subject assistance online and digital services are available.

Contact the University Library: post@ub.uit.no

Visit the University Library website

Opening hours


 

Alta Library

The library is now open for UiT students and employees from 08.00-23.00 every day, all year.

Library staff available:
Monday-Friday: 9 AM - 3 PM.

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves

 

Contemporary Art Library

The library is staffed every Tuesday and Thursday, 8 AM - 3 PM.

 

Culture and Social Sciences Library

The library is open and library staff available:

Monday-Friday: 8 AM - 9 PM
Saturday: 10AM - 3 PM

  • Possible to retrieve books from the shelves
  • Work spaces available
  • Group rooms available
  • Printing possible


Education Library

Closed

  • Library has relocated to Breivika. 
  • Books borrowed from the Education Library can be returned to the Culture and Social Sciences Library

 

Hammerfest Library

UiT closes its premises in Hammerfest from Tuesday 27 October.

The library will be open on Monday 26 October for employees and students to pick up the necessary equipment. 

New assesment will be done in week 45.  

 

Harstad Library

The Harstad Library is now open for UiT students and employees from 06.00-23.00 every day, all year.
Read more about the self-service.

The desk is staffed:

Monday-Friday: 9 AM - 3 PM

  • Work spaces available
  • Possible to retrieve books from the shelves


Museum Library

The library is open
Monday - Friday: 10 AM - 2 PM

 
Music Library

The library is open
Monday-Wednesday: 9 AM - 5 PM
Thursday: 10 AM - 4 PM
Friday: 10 AM - 3 PM

  • Work spaces available
  • Possible to retrieve material from the shelves


Narvik Library

The library is now open for UiT students and employees from 10.00-23.00 every day.

The desk is staffed:

Monday-Friday: 10 AM - 2 PM

  • Limited work spaces/group room available
  • Printing possible
  • Possible to retrieve books from the shelves

 

Psychology and Law Library

The library is open
Monday-Friday: 07.00-21.00
Saturday: 10.00-15.00

The desk is staffed
Monday-Friday: 10.00-21.00
Saturday: 10.00-15.00

  • Possible to retrieve books from the shelves
  • Work spaces available
  • Group rooms available
  • Printing possible

 

Science and Health Library

The library is open
Monday-Friday: 07.00-20.00
Saturday: 10.00-15.00

The desk is staffed
Monday-Friday: 10.00-20.00
Saturday: 10.00-15.00

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves

Ordering and borrowing books


Who can request?

Employees and students at UiT - The Arctic University of Norway.

Returns

It is possible to return material to all our University libraries.


Interlibrary loans

Inter-library loans from other institutions are available.


Expired loans

We will not be sending out bills for overdue literature. If you are having practical challenges returning overdue books contact us post@ub.uit.no

Copying course material


It is legal to copy up to 15% of the total pages to share with fellow students. Read more about the legal restrictions on copying here.

Access from home (VPN)


Connecting to VPN

Orakelet has now found a temporary fix for using VPN to access all library services: 

  1. Start Cisco AnyConnect Secure mobility Client as usual
  2. Write server address: vpn.uit.no/bibliotek
    vpn.uit.no/bibliotek
  3. Click Connect and log on

We urge you to only use this profile to access the library services (databases, e-journals etc.)

Check the latest IT support announcements from Orakelet here.

Searching for literature


Do you need help finding material on your study subject, check out our handy guide on searching for literature.

You can search for Open Access articles using the browser add-ons Kopernio or Unpaywall or ask that material be made accessible using the Open Access Button.

Useful digital resources


Scandinavian University Press’ (Universitetsforlaget) is making Idunn, their digital publishing platform for academic journals and books, open for the public. You can browse and read more than 36,000 quality assured journal articles and book chapters, over 70 journals and numerous scientific book.

The National Library of Norway offers access to its digital collection. For some material you are required to apply for access. Sign in with Feide. Choose «UiT» as your library when sending the application. Applications are processed consecutively.

Ordnett.no is a digital language and dictionary service that gives you access to a large number of digital dictionaries directly on your computer, your smart device or your mobile. Log in with Feide. Download the Ordnett-app (Android and iOS).

 

Many larger publishers are opening up access to their resources temporarily due to the corona virus situation. The International Coalition of Library Consortia (ICOLC) has made an overview spreadsheet of the publishers and access levels here.

Problems with EndNote?


Are you experiencing problems with EndNote while working from home? Follow this guidance and find a solution to your EndNote-problems.

Or contact us at in TopDesk (log-in with Feide)

Courses and teaching


All of our scheduled Skype courses will be held as planned. You can find an overview of our Skype courses here. All on-campus classes have been cancelled and will, if possible, be held in digital format.

Subject assistence and public defence of thesis


All library subject assistance will now be given over Skype and phone. If you need help finding material for your public defence contact our subject librarians. Here is the contact information for all of our subject librarians.

Other questions?


Do you have other issues you need help with? Contact the University Library post@ub.uit.no

Are you an international degree-seeking student at UiT, and have questions concerning the current situation?  Send your questions to international@uit.no.



Are you a resident of one of the Arctic Student Welfare Organization’s student housings, and have been confirmed as infected or put into quarantine, we ask you to contact the Arctic Student Welfare Organization’s preparedness responsible.

If you have arrived in Norway from abroad, you are to go into home quarantine for 10 days after you arrived; regardless if you show symptoms or not. Read more at the FHI webpages.

We ask students to stay up-to-date on the specific terms of their municipality.

All students quarantined are encouraged to stay at home, and notify the person academically responsible for your study program or class. You are not permitted to venture to any campus location.



People who are sick are to remain home. This accounts for any type of illness, even if you only have minor symptoms. Employees, students, and visitors who get sick while at campus are to leave campus as soon as possible.

Norwegian Institute of Public health recommends everyone with symptoms of COVID-19 to get tested as soon as possible.

If you become ill you are advised to contact the municipal health services at your place of study.

  • Contact information for you who live in Tromsø
  • Contact information for you who live in Alta
  • Contact information for you who live in Harstad
  • Contact information for you who live in Narvik
  • Contact information for you who live in Kirkenes
  • Contact information for you who live in Hammerfest
  • Contact information for you who live in Bodø
  • Contact information for you who live in Mo i Rana
  • Contact information for you who live in Bardufoss
  • Contact information for you who live in Svalbard


Safety abroad

We encourage you to pay attention to the information given by your host university abroad, in regards to how the semester will be handled and alternatives planned for teaching and exams. You should be aware of the measures currently in effect regarding departure and entry for the country you are residing in.

We ask you to follow the travel advice and information provided by The Ministry of Foreign Affairs related to the coronavirus.

 Remember to register your stay abroad at www.reiseregistrering.no (only in Norwegian)

When returning home

To those returning to Norway earlier than intended, we ask that you contact your insurance company regarding reimbursement of additional expenses related to tickets and such. When canceling a journey, you should first contact the travel agent (airline or such, for rebooking or reimbursement of unused tickets). UiT will help cover additional expenses related to your home journey.

Updated information about travel restrictions due to corona in different countries can be found at IATA’s web pages.

If you’ve arrived from travels outside of Norway, you are to be quarantined for 10 days after arrival, whether or not you have any symptoms. Read more on FHIs webpages. If you do not have any symptoms of disease, you can travel to your arrival destiantion before the quarantine.

Keep updated on the measures here: https://www.helsedirektoratet.no/nyheter/informasjon-om-karantene-etter-reiser-utenfor-norden (only in Norwegian)


Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

 

The Royal Norwegian Ministry of Foreign Affairs has today the 14th of March introduced new travel advice, which will remain in effect until further notice:

  • The Ministry of Foreign Affairs urges all Norwegian citizens travelling abroad to consider returning home as soon as possible, in a safe and quiet manner, in consultation with their travel agencies or airline companies.

Based on a direct communication with some of you on study abroad, we came to be aware that some of you do not want or need to cancel their study abroad programme. 

UiT however urges you to start making arrangements to return home as soon as possible.

For those who decide to return home

UiT will strive to do everything it can to assist you, including with academic adjustments and making alternate arrangements to ensure the continuation of your study plan.

  • We also urge you to share with us your travel plans with the International Cooperation Section via an email to mobility@support.uit.no to ensure a coordinated return home in a timely manner.
  • UiT has launched a comprehensive website about what to do in light of these difficult times. Please make sure to follow recent guidance issued by UiT on our website: https://en.uit.no/corona
  • Please reach out to your programme coordinator and/or exchange coordinator at your faculty to find out about more options to alternate arrangements to ensure the continuation of your study plan and progress
  • Please note that the Norwegian Loan Fund (Lånekassen) has special regulations and provisions for its loan recipients who were forced to interrupt their study abroad due to the covid-19 pandemic situation.
  • Outgoing students on scholarship programs such as Erasmus + and Nordlys will in general retain their scholarships. In case of any deviation from this, the student will be contacted directly by UiT.
  • Please make sure to contact your insurance company for reimbursement of extra expenses for tickets or more. In case of cancellation of travel, please contact your airline company or travel agency. UiT will gladly help cover additional costs associated with returning home.
  • You can find updated information on travel restrictions due to coronavirus outbreak in different countries: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

For those who decide to stay abroad

  • UiT urge you to follow the guidance and updates issued by the host institution in relation to academic adjustments or other alternate examination delivery assessments.
  • Please make sure that it is your duty to keep yourself informed in a timely manner about any possible restrictions on air travel.
  • You can find updated information on travel restrictions due to coronavirus outbreak in different countries: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

Additional expenses in connection with an early return to Norway

You should start by contacting your insurance company/ check out your travel insurance. You may apply to UiT for reimbursement of additional costs in connection with early departure from abroad, which airline and travel insurance does not cover. More information and application form can be found here https://uit.no/korona#v-pills-673806 (in Norwegian only). Extended deadline for application: 20 May 2020.



Everyone must familiarize themselves with the infection prevention rules at UiT. People who are sick are to remain home. This accounts for any type of illness, even if you only have minor symptoms. Employees, students, and visitors who get sick while at campus are to leave campus as soon as possible.

As a general rule, employees must come to work on campus. If you are in a risk group, contact your nearest leader for clarification. At the same time, UiT wants to follow the Government's recommendations to contribute to reduced pressure on public transport. Read more about this here.

Support teams has been created for digital tuition, HR, mobility, exams and practical training. You can find these here (only in Norwegian).



People who are sick are to remain home. This accounts for any type of illness, even if you only have minor symptoms. Employees, students, and visitors who get sick while at campus are to leave campus as soon as possible.

Norwegian Institute of Public health recommends everyone with symptoms of COVID-19 to get tested as soon as possible.

If you become ill you are advised to contact the municipal health services at your place of study.

  • Contact information for you who live in Tromsø
  • Contact information for you who live in Alta
  • Contact information for you who live in Harstad
  • Contact information for you who live in Narvik
  • Contact information for you who live in Kirkenes
  • Contact information for you who live in Hammerfest
  • Contact information for you who live in Bodø
  • Contact information for you who live in Mo i Rana
  • Contact information for you who live in Bardufoss
  • Contact information for you who live in Svalbard


Hemis Employee Health Service


Hemis offers digital meetings for leaders and employees at UiT. In Tromsø and Alta, they also offer “walk and talks” -, following advice provided about distance/hygiene. Contact Hemis to make an appointment.

In light of how our everyday lives have changed, there are many who have had their office space moved into their homes. This raises a few challenges that can and should be addressed when they arise. After a week working at the kitchen table or the couch, most of us will probably feel that something is happening with our bodies. To help you along, we have posted some information and a few video clips, which you can find here.

Travelling


All UiT's employees and students must stay up to date on current travel advice and recommendations on infection control (for information see here). The university management recommends that work and study-related travel be limited.

The University Director has established new guidelines regarding travelling and stays abroad for employees at UiT. See the guidelines here.

Expeditions, field- and lab work


[Skriv innhold her]

Doctoral Reasearch Fellows and Post Doctoral Fellows


The text below mentions Doctoral Research Fellows, but also applies to Post Doctoral Fellows.

The corona pandemic. Extended period of employment for Doctoral Research Fellows

Joint guidelines for the BOTT-Universities.

Background

The corona pandemic creates big challenges for ordinary operation and progress in the Norwegian higher education institutions. Many fellows may experience delays due to data collection being delayed or coming to a halt, and limited access to laboratories and workshops. This, in turn, may make it difficult to complete one's doctorate work within the period of employment.

The goal of this memo is to put down some guidelines for how the delayed progress for fellows is to be handled and evaluated if the cause of the delay is related to corona. This is to ensure that the BOTT-Universities have a somewhat similar practice.

Legal basis

Regulations on conditions of employment for positions as a postdoctoral fellow, fellow, scientific assistant, and specialist candidate have mainly four provisions that allow for extensions for fellows:

  • 2-3 (1). Leave based on rights
  • 2-3 (2). Care for children/close family
  • 2-3 (3). Leave to enter short-term research- and teaching positions.
  • 2-3 (6). Extension for conditions that have hindered the progression of the doctoral program

In the assessments of extensions due to the corona pandemic, the allowances for an extension can be combined. In the case of corona-related absences, an extension must, as a starting point, be rooted in § 2-3 (6). This is a provision that is to a large extent applied after the use of factual discretion. In order to ensure a certain degree of equal treatment of fellows, below are some guidelines for how this should be handled.

 

Extension guidelines based on corona-related causes

Ordinary absence, like parental leave, sick leave and so on, is regulated by ordinary rules and processes and is therefore kept out of these guidelines.

The main principle is that the extension of the period of employment will be given after an individual assessment and that the decision about the extension is to be made by the decision-making body of the University in question.

When assessing extensions due to the corona pandemic, the principle about equal framework conditions will act as the basis. This entails equitable treatment of the individual, but not equal treatment. To ensure the same assessment platform in each individual case, it shall be assumed that delays that can be clearly linked to the pandemic should result in extension, and not violate the principle of equal framework conditions. This does not entail standardized rules for extensions, but individual and local assessments based on a common overall principle that real delays related to the pandemic are replaced.

Below are guidelines for how the extension will be assessed in the case of a corona-related delay.

 

  1. Fellows who are summoned to service in the health services/other critical societal functions will be provided an extension equal to the length of the summon.
  2. Fellows who are reallocated to teaching/digitalization of teaching will be given an extension equal to the width of the reallocation. Preferably, however, this should be included as part of the duty work part. If this is done, there will be no grounds for an extension.
  3. Extensions may be granted for fellows with special conditions related to the corona pandemic that has hindered the progression of the research education. Such conditions may be closed campus, difficulties in data collection, child care and quarantine rules (without having symptoms). It shall be arranged by the employer to the greatest extent possible for the doctoral thesis to be carried out from a home office. This applies to both professional and HSE-related facilitation. If working from home is an option, there will be no basis for the extension.
  4. For fellows who due to child care or illness need to use care days, self-certification or sick leave, the extension will be given equal to the length of the absence. If care days aren’t used, or the quota is already spent, an assessment may be made towards the end of the fellowship period.
  5. The provision stipulates that absences must have a continuous duration of two weeks in order to provide grounds for an extension, are waived as long as the corona situation persists. This means that the absence of a shorter duration, including individual days, will provide grounds for an extension.

 

Assistance with literature

For help or questions about literature, talk to your academically responsible at UB (only in Norwegian).

PhD Candidates who experience corona-related delays may contact their main supervisor or Head of Department for a dialogue about the delay.

UiT has prepared an application form which the PhD Candidates fills out and sends by e-mail to their main supervisor for recommendation. The supervisor then forwards the application to the Head of Department who approves, before submitting it to the Appointment Committee. Priority will be given to those who have an end date in 2020, but everyone who applies will be dealt with as soon as possible.

For those of you who have children and must be home as a result of the corona situation, this absence must be registered in PAGA with absence code 479. If yourself have corona related absence this absence must be registered in PAGA with absence code 129. Your registrations will be the basis for the application

About being summoned to serve others


In the situation our society is in at the moment, some employees at UiT may be called out to service by other societal actors: the health care system, The Norwegian Home Guard and probably also the Norwegian Civil Defense. The latter two will be coordinated through requests for assistance from police and municipalities.

UiT has delivered a list of over 300 employees and over 2000 students with relevant competence, that needs to prepare to be called into service in the health care system. UiT will provide leave with pay in the short term for those it concerns, while we wait for clarification and guidelines from central authorities. The requisition of UiT employees by health institutions may, however, make it challenging to perform critical tasks like tuition, guidance, and exams. What should be emphasized most must follow the authorities' recommendations and the priorities of UiT leadership.

UiT wants to make sure that employees with health education contribute to the health service during the corona crisis, and will initially grant leave to do so. However, it is UiT's priority to have graduates graduate as far as possible. In coordination with the health services, the completion of compulsory study activities and/or exams should be prioritized to ensure the graduation of candidates. Permits that are considered to conflict with the necessary teaching and/or examination will therefore not be granted. Applications for full or partial leave are to be directed in the ordinary way to the institute.

Participation in the Home Guard is regulated by law, and those who can be summoned to the Home Guard are:

  • Employees who have completed the first-time service and are aged 19-44
  • Those with command and education up to 55 years
  • Those who have entered into a voluntary contract

If the situation escalates, ordinary crews aged 44-55 can also be called in. Chapter 11 of the Civil Service Regulations regulates the employer's application for exemption.

Anyone aged 18–55 years residing in Norway can be called into the Civil Defense Service. The use of conscripts is provided for in the Civil Protection Act, and everyone in the age group may be required to serve as long as they meet the requirements and that service in the Civil Defense does not conflict with other statutory services. The Directorate for Social Security and Preparedness (DSB) organizes the Civil Defense.

 

Corona related absence


If you have to be absent from work due to the corona pandemic, you will need to register as follows:

In case you have a corona related illness/absence due to quarantine:

  • If your absence is related to Corona, we suggest the use of self-certification for 16 days as not to needlessly overload the health system. The use of self-certification for 16 days is dependent on you not having any other absence due to sickness in the 16 days before the Corona-related absence starts. If you are in quarantine, you select Quarantine/corona Self-certification (Registering a Corona-related self-certification for this kind of absence can be done from March 16, 2020, onwards).
  • From the 17th day and onward, sick leave is required. If you have been issued a sick leave from your general physician because of Corona, you are not to register this yourself. It will be sent to us digitally and registered by Faggruppe fravær og refusjoner. If you have been admitted to a hospital or other treatment facility, the sick leave will be issued in paper. This must be sent to us. As of now, this is to be sent by post to: UiT Alta, SPOR Faggruppe fravær og refusjoner, postboks 1621, 9509 Alta.

Quarantine 
If you have arrived in Norway from abroad, you are to go into home quarantine for 10 days after you arrived; regardless if you show symptoms or not. Read more at the FHI webpages.

All employees quarantined are encouraged to stay at home, notify the nearest manager and determine what task you are to do from home. Unit leaders and academically responsible at the study programs need to keep a record of students in quarantine and report the numbers to the faculty leadership.

Foreign employees and guests at UiT


Employees at UiT who do not have Norwegian citizenship or who have a research or guest stay at UiT should listen to advice given in their home country. You can stay in Norway as long as you have a residence permit and clarified health insurance. Any departure home must be clarified with the HR-responsible at the unit.

If the employment / scholarship period is nearing the end and the residence permit may expire, it is important to pay close attention to both the extension of the residence permit to Norway and to opportunities for returning home. See information from the UDI here. If you are not employed at UiT and suffer additional expenses because you have to go home earlier than planned, we recommend contacting the home institution and the insurance company.

Those employed at UiT are members of the Norwegian National Insurance Scheme from day one. Everyone who is to stay in Norway for more than twelve months are compulsory members of the Norwegian National Insurance Scheme, regardless of whether one is employed or not. For shorter stays (3-12 months), persons who are not compulsory members of the Norwegian National Insurance Scheme through a working relationship can apply to NAV for voluntary membership. Read more information about this here.

Tuition autumn 2020


The need for coordination and overall clarifications is addressed through the university's emergency preparedness organization. Research, Education, and Communication Division will coordinate information to students and study applicants about UiT's plans for the autumn semester. Any questions are to be directed to the nearest manager.

 

Topic

Solutions and guidelines 

The opening of the study year 

The opening will be made up of a combination of digital and physical meetings.

All students will meet at their campus. New students will be prioritized for semester start events, that are to be conducted outdoors. The events will be streamed.

New students will be welcomed at their faculties in small groups. Fadders will be responsible for the individual groups. As far as possible, the groups are to be continued throughout the study year with both academic and social activities.

The size of the groups is to be adapted to the infection control rules that are in effect. Debutukene at our campuses will be a mix of digital and physical events.

The Network for Study Start will plan the opening events in detail. The Network will have members from our campuses in Alta, Harstad, Narvik, and Tromsø. The Research, Education and Communication Division (FUF) will co-ordinate the work.

Student presence

All students have access to the campuses, but in a controlled manner that maintains the demands to infection control currently in effect.

Groups of students, established at the start of the semester, will meet physically in seminars and colloquia at least two times per week per class.

Employee presence

As a rule, employees must return to work on campus. If you are in a risk group, contact your nearest manager for clarification. It will still be possible for people other than those in a risk group to work from home if the nature of the work allows for it. This must be clarified with the nearest manager.

Lectures 

All lectures are to be digitally available in Canvas. The lecturer will as a main rule be digitally present at the same time as the lecture has been scheduled, and can answer questions from students in real-time.

The task force for digital tuition, led by ITA, will produce webinars about digital teaching adapted to the different academic communities.  Colleague guidance will be established locally.

Seminars

Seminars are conducted digitally and physically. The established student groups will meet with the teacher present.

Teaching must be expected to take place during and beyond normal working hours, and in areas that are not normally used for group teaching.

Laboratory work

Kan utføres, men bare i grupper av tillatt størrelse. Can be carried out, but only in groups of accepted size.

Practical training

Carried out with adaptations.

Fieldwork   

Carried out with adaptations.

Expeditions 

Carried out with adaptations.

Practical clinical teaching/skills teaching 

Carried out with adaptations.

Conferences 

Carried out digitally first and foremost, but may be carried out physically to the degree that regulations related to infection control and travel can be upheld.

 

Plan B: «Digital semester»  
The overall principle will be a very limited presence of students and employees.

 

Topic

Solutions and guidelines

The opening of the study year 

Digitally.

Student presence

Very limited presence related to specific subjects and activities.

Employee presence

Very limited presence related to critical functions and the following up of students.

Lectures 

Digital

Seminars

Digital

Laboratory work

Limited, and defined by regulations related to infection control.

Practical training

Can be carried out to the degree that the field of practice allows for and can function.

Fieldwork   

Can only be carried out in a very limited fashion.

Expeditions 

Can only be carried out in a very limited fashion.

Practical clinical teaching/skills teaching 

Can not be carried out.

Conferences 

Can be carried out digitally, but not physically.

 

Further planning and implementation:

All units and departments are asked to start planning the autumn semester with regards to both scenarios. The need for co-ordination and clarifications will be maintained through the university preparedness organization. Research, Education and Communications Division will co-ordinate information for students and study applicants about UiTs plans for the autumn semester.
 
Any questions are to be directed to the nearest manager.

Tuition and reception of students, Spring 2021


The situation in regards to the corona pandemic has not changed much since the spring of 2020, and the recommendations offered by the government, in large, remain the same as they were during the planning of tuition for the autumn semester. We do not expect to see big changes in the infection situation before the population has been vaccinated. This will take time, and the plan for tuition for the 2021 spring term, that needs to be ready by 1 October, will have to build on this fact.

We have asked the same group that proposed recommendations for the autumn semester to propose recommendations for the coming semester.

The recommendations and work documents have been discussed with union representatives and in UiT’s emergency preparedness organization (where all units are represented).

Based on the advice that has resulted from this process, the University leadership has decided that the spring semester will be planned according to two scenarios, with the following content and guidelines:

Plan A «Hybrid semester»:
Limited attendance with the option of physical meetings. The group size for tuition will be determined according to room capacity.
The capacity in our auditoriums will be reviewed again for the 2021 spring semester, and the capacity for other tuition rooms remains the same as they were when planning the autumn semester.

Topic

Solutions and guidelines

Reception of international students spring 2021

Digital and physical.

Organizing and reception of international students will have to be done in accordance with the infection control guidelines currently in effect.

Responsibility Level 1:

· Digital opening event

· Secure quarantine

· Secure transportation from the airport

· Secure accommodation

 Responsibility Study program level:

· Digital meetings in the quarantine period

· Reception of students in smaller groups after quarantine

Students who are present

All students have access to the campuses and can make use of the University’s locales and facilities, periods where they are not meeting physically in seminars included. This will be done in a regulated order in accordance with the infection control guidelines currently in effect.

 Groups of students (formed at the start of their studies) meet physically in seminars and colloquium groups so that this adds up to a minimum of two times each week per class. Mentor schemes are established where possible for students who are present at campus.

Presence of employees

Separate guidelines have been prepared for the presence of employees on campus. For more information, read more here.

Lectures

All lectures are to be digitally available in Canvas. The lecturer will as a main rule be digitally present at the same time as the lecture has been scheduled. Lectures with students physically present can be held, provided that these are planned according to room capacity and to accommodate students who are present physically and those present digitally. Exemptions from the main rule are agreed upon with the nearest manager of the study program.

 The task force for digital tuition will continue to offer webinars about digital tuition adapted to the different academic fields. There are a lot of online resources on digital tuition already available to employees.

 Information has also been prepared about information security and privacy laws that need to be adhered to when recording and streaming tuition: https://uit.no/om/informasjonssikkerhet#v-pills-675336 (only in Norwegian)

Seminars

Digital/physical

The established student groups will meet with the teacher present. Teaching must be expected to take place during and beyond normal working hours.

Laboratory work

Can be carried out, but only in groups of accepted size.

Practical training

Carried out with adaptations.

Fieldwork

Carried out with adaptations.

Expeditions

Carried out with adaptations.

Practical clinical teaching/skills teaching 

Carried out with adaptations.

Conferences 

Carried out digitally first and foremost, but may be carried out physically to the degree that regulations related to infection control and travel can be upheld.

Plan B: «Digital semester»
Limited presence of students and employees.

The opening of the study year 

Digitally.

Student presence

Very limited presence related to specific subjects and activities.

Employee presence

Very limited presence related to critical functions and the following up of students.

Lectures 

Digital

Seminars

Digital

Laboratory work

Limited, and defined by regulations related to infection control.

Practical training

Can be carried out to the degree that the field of practice allows for and can function.

Fieldwork

Can only be carried out in a very limited fashion.

Expeditions 

Can only be carried out in a very limited fashion.

Practical clinical teaching/skills teaching 

Can not be carried out.

Conferences 

Can be carried out digitally, but not physically.

Comments on the two scenarios:

  • At the moment, the university leadership sees the first scenario as the most likely one. It is also more preferable than a wholly digital semester from a professional point of view.
  • Because of the uncertainty related to what the actual situation in regards to infection control will look like in the spring, and because this might also change (nationally or locally) during the semester, UiT will need to prepare plan B as a contingency solution. This is to ensure that our students can carry out their studies in a more demanding infection control situation. At short notice, UiT must be able to implement plan B either in parts of or throughout the organization. Essentially, plan B "Digital semester" corresponds to the regime UiT had at the end of the spring semester, after April 27, 2020. All the adapted guidelines that have been prepared in the spring semester for attendance, expeditions, fieldwork, and the like, can, therefore, be used as the basis for planning this scenario.

 All units and departments are asked to start planning the spring semester with regards to both scenarios. The need for co-ordination and clarifications will be maintained through the university preparedness organization.

Customized information about UiT’s plans for the semester will be provided to all employees, students, and student applicants.

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Exam


Due to the corona situation, a temporary regulation was made for studies and exams at UiT Norway's Arctic University. This will also apply to the Fall semester 2020. See the updated regulations her

See here for more information regarding exams

Re-schedule and re-sit exams
As a result of the corona situation, most parts of the examinations was changed for the spring semester 2020. Exams that were changed are held in the same form in re-scheduled examination and re-sit examination. For more information see en.uit.no/digitalexam

Events


  • From 15 June 2020, events for up to 200 people are allowed. Event in the UiT context it means opening ceremonies, disputations, concerts,  seminars, etc. All events, gatherings and activities that are planned must be risk assessed, based on the templates of NIPH. We also encourage meetings to be held electronically if possible.

Here you can find advice about events and gatherings (in Norwegian only) offered by the Norwegian Institute of Public Health.

Work from home


Working from home will no longer be the guiding rule for employees at UiT. 
As of June 5, employees will as the guiding rule go to work at the campus. This does not apply to those in a risk group. Read more here.

Digital meetings


Digital tools such as Teams, Skype, and Zoom are now being used to conduct meetings in collegiate bodies at UiT (university board meetings, faculty board meetings, and institute board meetings).

This memo provides suggestions as to how to maintain the requirements for transparency and safety during the corona crisis. This will be posted as a news piece about the need for shared practice for the digital handling of deciding meetings at UiT due to the corona crisis.



Two persons have tested positive for COVID-19 at UiT in Tromsø.

UiT has today, Thursday October 29th, assisted the infection detection team in Tromsø municipality in mapping close contacts to an employee at the faculty administration at the Faculty of Health Sciences in Tromsø who has been confirmed infected by COVID-19. The infection tracking team will follow up and contact people who are defined as close contacts.

The employee in question has not been at work in the last week and is now isolated.

Also, another student at the School of Business and Economics has tested positive for covid-19 and is isolated. The student was defined as close contact with the two students at the School of Business and Economics at UiT in Tromsø who previously tested positive for COVID-19.

- It is important that all students and employees follow the advice and recommendations given by the infection control authorities in a situation where infection in society increases, says University Director Jørgen Fossland.

Contact
For questions, contact University Director Jørgen Fossland, tel. 951 50 414 or e-mail jorgen.fossland@uit.no.



A person in the Main Administration has tested positive for COVID-19.

On Thursday night, it became known that a person in the Main administration, with an office-address in the Administration building, has tested positive for covid-19.
The infection tracking team will follow up and contact people who are considered close contacts to the person in question. The employee who has been infected has not been at the workplace since Monday and is now in isolation.

- In a situation where infection in society is increasing, it is important that we follow the advice and recommendations given by the infection control authorities, says assistant director at UiT, Gøril Heitmann.



Tromsø municipality has, in a press release, informed UiT that another student at the School of Business and Economics has been confirmed infected with COVID-19.

Students and employees affected by this, will be informed by the School of Business and Economics.
 
For questions, contact University Director Jørgen Fossland, tel. 951 50 414 and e-mail jorgen.fossland@uit.no 


A first-year law student at UiT has tested positive for COVID-19.

UiT has assisted the infection tracking team at Tromsø Municipality in identifying people whom the student has been in close contact with at UiT. The team will continue to contact them up throughout the evening.

– UiT is in dialogue with the infection control authorities in the Municipality and has acted according to the instructions and advice that they have given, says University director Jørgen Fossland.

The infected student is isolated. The teaching facility that the student has been using has been closed off and will be thoroughly cleaned before being put back to use.

For practical reasons, parts of the tuition given for those in the first year at the Faculty of Law will be changed. The students in question will be contacted by their faculty. The tuition subject to change is Friday 9 October.

After careful considerations with the infection control authorities, all other tuition and activity at UiT will continue as planned.

– We would like to remind everyone about the infection control guidelines that are in effect at UiT, which are based on the recommendations provided by the National Institute of Public Health.

If there are any questions, contact University director Jørgen Fossland: 95150414, e-mail: jorgen.fossland@uit.no



Another student at UiT has been diagnosed with COVID-19.

The student is studying medicine, and UiT has assisted the infection tracking team in Tromsø municipality in identifying people who have been in contact with the student in connection with lectures.

– UiT is in dialogue with the infection control authorities in the municipality and has followed the orders and advice that they have provided. We have an overview of which students the person in question has been in contact with, and neither the infected nor others have been at UiT in connection with lectures today, says university director Jørgen Fossland.

On Thursday night, it became known that a law student at UiT has been infected with COVID-19. Both infected students are isolated.

– In consultation with the infection control authorities, we continuously assess what we can do. We cannot rule out that the infection situation that we have in Tromsø at the moment will have consequences for lectures and other activities at UiT. We wish to stress the importance of the infection prevention rules that UiT has, which are based on the recommendations from the National Institute of Public Health, says Fossland.

For questions, contact University Director Jørgen Fossland: 95150414, e-mail: jorgen.fossland@uit.no



The student who has been confirmed infected has had lectures at the campus in Tromsø.

On Saturday October 17th, UiT was contacted by the infection tracking team in Tromsø municipality to assist in identifying people with whom the student has been in close contact at the university. This case is the same as the municipality published in a press release earlier the same day.

The student in question is in isolation. 14 fellow students who in recent days had group lectures in Ex.phil with the infected person will be contacted by the infection tracking team. The classroom that the 15 students used is closed and will be washed before it's put back in use.

– UiT is in dialogue with the infection control authorities in the municipality and have followed orders and advice given by the municipality, says assistant director Gøril Heitmann.

After consultation with the infection control authorities, lectures and other activities at UiT will continue as planned.

– At the same time, we remind all of the infection prevention measures that UiT has which are based on the recommendations from the National Institute of Public Health, says Heitmann.

For questions, contact assistant director Gøril Heitmann: 907 96 693 and e-mail: goril.heitmann@uit.no



On Friday 23 October, Tromsø Municipality announced three new cases of COVID-19. One of these is a prac teacher student at UiT.

The student who is infected is in isolation. The 17 fellow students who have been studying with the infected person in recent days will be contacted by the municipality's infection tracking team. The classroom they have used is closed and will be washed before it's put back in use.

After consultation with the infection control authorities, lectures and other activities at UiT will continue as planned.

– Infection rates are increasing in several places in the country and UiT has increased preparedness since this can also affect our business. We have encouraged our students and staff to pay special attention to the infection situation and are ready to implement new measures if the situation requires it, says University Director Jørgen Fossland.

For questions, contact University Director Jørgen Fossland, tel. 951 50 414 and e-mail jorgen.fossland@uit.no 



Tonight, 26 October, UiT assisted the infection detection team in Harstad municipality after a student at the Tromsø School of Business and Economics was diagnosed with COVID-19.

The infected student has participated in class at Tromsø School of Business and Economics, and 11 fellow students will be contacted by the municipality's infection tracking team.

The classroom they have used is closed and will be washed before it's put back in use.

Seminar teaching for certain student groups at the School of Business and Economics will be canceled, and the students concerned will get information about this from their respective study programs.

After consultation with the infection control authorities, lectures and other activities at UiT will continue as planned.

– The infection numbers are increasing in several places in the country and UiT is ready to implement necessary measures if the situation requires it, says University Director Jørgen Fossland.

For questions, contact University Director Jørgen Fossland, tel. 951 50 414 and e-mail jorgen.fossland@uit.no



UiT has today, October 28th assisted the infection tracking team in Tromsø municipality after another student at the School of Business and Economics has been diagnosed with COVID-19.

The student who is infected has participated in lectures at the School of Business and Economics in Tromsø and the infection tracking work is underway.

Affected premises will be washed before they are put back in use.

– As a result of the fact that there are now two students at the School of Business and Economics in Tromsø who are infected and that the infection detection work is ongoing, we are implementing some temporary measures until the end of this week, says the University Director Jørgen Fossland.

The following measures are implemented at the School of Business and Economics in Tromsø:

  • Lectures and seminars will be digital as of October 29th.
  • Students and staff are encouraged to study and work from home and not come to campus.

The decision is in effect until and including Sunday, November 1st.

Affected students and employees will receive further information from the School of Business and Economics.

After consultation with the infection control authorities, lectures and other activities at UiT in Tromsø will continue as planned.

The situation is closely monitored and the University Director asks everyone to be vigilant and contact the corona center for testing in case of symptoms.

The implemented measures will not affect lectures and operations at the School of Business and Economics in Harstad, Narvik or Alta.

Contact

For questions, contact University Director Jørgen Fossland, tel. 951 50 414 and

e-mail jorgen.fossland@uit.no.