Norsk versjon

Information regarding the corona virus

All physical tuition at UiT has been cancelled to 17 April. These measures may be prolonged.

Need someone to talk to?
Contact the or University Chaplaincy or Student Counseling Centre.

We encourage everyone to follow the advice given on the websites of the Norwegian Institute of Public Health (Folkehelseinstituttet) and The Norwegian Directorate of Health (Helsedirektoratet), as well as municipal websites in your municipality of residence. Sikresiden.no also gives advice about the virus.

27.03.2020 11.52 a.m
Measures for customers of Lånekassen during the corona crisis
Many students have lost important secondary income from part-time jobs as a result of the corona crisis. Click here to read more about measures for Lånekassens customers during the corona crisis (only in Norwegian).

25.03.2020 3.17 p.m
High school exams and admission
All written high school exams have been cancelled. Pupils will still attain fully fledged diploma. This has no consequences for admission to higher education.  Click here to read more (only in Norwegian).

24.03.2020 4.20 p.m
Today, the Norwegian Government has decided to extend the national measures to combat the coronavirus up and until April 13. UiT has already decided to keep all campuses closed until April 17.

19.03.2020 02.52 p.m
Changes to exams due to the coronavirus will be extended through the Spring semester 2020.
The changes will therefore not only apply until April 17, as previously announced. If you need contact, use exam@support.uit.no

19.03.2020 11.01 p.m
Lecturing from home?
How to get started with lectures and seminars from home - see our digital lectures and seminars page

Questions from the media are to be addressed to the press contact, tlf 481 30 555,

or to the head of communications Hanne Karde, tlf 913 05 490.

I have questions about Corona, who can I contact?

Corona-lines

Tromsø: (+47) 469 07 899 (8 a.m – 8 p.m)

Alta:        (+47) 913 90 344 (8 a.m – 6 p.m on weekdays)

Harstad:  (+47) 415 71 800 (8.30 a.m – 8-30 p.m on weekdays/ 10 a.m – 4 p.m Saturdays/Sundays)

Bodø:      (+47) 75 59 33 10 (10 a.m – 6 p.m) 

I need someone to talk with. Who can I contact? 
Students can call the Student counselling at the Arctic Student Welfare Organization and make an appointment. They offer conversation/counselling with a therapist via video. Tlf. 776 49 050
Everyone can call Mental Helse’s help-line: 116 123 (all hours). From abroad: 0047 91 116 123.

I think I might be infected by the coronavirus. What should I do?
If you suspect you have been infected, you are not to show up at your general physician, the emergency room or the test station without calling beforehand. Call your municipality’s corona-line (available in some municipalities) for questions and advice, or call your general physician, or the emergency room 116 117.


The Norwegian Institute of Public Health (Folkehelseinstituttet) has information about the coronavirus, available in 24 different languages:
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/facts-and-general-advice/generell-informasjon-om-koronavirus-pa-flere-sprak/

If you suspect you are indeed infected, Folkehelseinstituttet has provided helpful advice and information for what to do if you suspect you might be infected by the coronavirus:
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/facts-and-general-advice/advice-and-information-to-public/



UiT-students are students registered with study programs and classes at UiT

I am on exchange or in practice abroad. Should I come home to Norway?
UiT encourages all students who are abroad this semester to come home if possible. Regardless if you chose to cancel your stay abroad or stay where you are, please notify mobility@support.uit.no

What do I do if I am at fieldwork abroad and are denied reentry to Norway?
If you have a residence permit in Norway, you will not be denied reentry. Still, you must go into quarantine. If you do not have a residence permit, you will be denied reentry to Norway.

What if I decide to not return to Norway

If you choose to stay at your institution abroad, you must refer to orders and information in the host country and from your host university. Pay particular attention to the current regulations for leaving and entering the country in which you are located.

I have chosen to stay abroad, can I change my mind later?

It is important that you do a risk assessment. You need to check your travel insurance for rights in case of serious illness, sudden need for return home, and other circumstances related to a developing situation in your host country. Travelling home can be challenging if more countries choose to close airports and borders. Also, check options for extending your visa if you need to stay in the host country longer than planned. Links to official Norwegian advice (in Norwegian):

I am quarantined abroad or a travel ban has been introduced here. How should I approach the advice to return home?
Ask your nearest Norwegian foreign service station about what to do, here is an overview of Norwegian foreign service stations: https: //www.regjeringen.no/no/dep/ud/org/utenriksstationer/id524467/
Send information to UiT at e-mail mobility@support.uit.no and keep up to date on UD's travel information

Must everyone who is returning from abroad go into quarantine?
All travelers coming to Norway from abroad must go into quarantine for 14 days from the day of entry, regardless of whether they have symptoms or not.

I am a student on exchange or doing practical training abroad.  What do I do if I am/become infected?
You need to follow the rules where you are located. Keep well informed, and report to mobility@support.uit.no and your parents or legal guardians/next of kin.

If I cancel my exchange stay and I can no longer finish my exam – can I take it home on a later date?

You need to clear this with your host University/practice institution. In general, UiT cannot evaluate education given at other universities. As far as possible, UiT will alternatively facilitate that students returning early may take courses and sit for exams at UiT. For more information, contact your department administration.

I am an exchange student and have cancelled my stay abroad. Can I register for courses at UiT?

Yes you can. You must contact your study program as soon as possible, for a clarification of which course you can take. This can be about ordinary courses at UiT and special syllabus. Your study program will ensure that you are enrolled in the course.

What will happen to my Erasmus+ grant or other grants if I return home early because of Corona?
Regarding Erasmus+ and Nordlys/Nordplus: UiT are in consultations with DIKU. Grantees will receive specific information as soon it is available. Students supported through the north2north-program will keep their grant for this semester.

What happens with State Educational Loan Fund if I go home early because of corona?

Check information from the Loan Fund here: https://lanekassen.no/nn-NO/aktuell-kundeinformasjon/stipend-og-lan/kontakt_oss/koronasituasjonen-elever-og-studentar/koronasituasjonen-elevar-og-studentar-i-utlandet/ (in Norwegian only)

What do I do with additional expenses related to returning home, i.e housing, plane ticket and such?

You should start by contacting your insurance company/ check out your travel insurance. You may apply to UiT for reimbursement of additional costs in connection with early departure from abroad, which airline and travel insurance does not cover. More information and application form can be found here: https://uit.no/korona#v-pills-673806 (in Norwegian only). Deadline for application is 20.04.2020.

I have an ANSA-insurance, what does it cover?
Here is a link to what the insurance covers: http://www.ansa.no/artikler/corona-hva-dekker-forsikringen (only available in Norwegian)

I am planning an exchange in the fall of 2020 and/or the spring of 2021. What do I do?
We encourage you to continue planning as normal and to follow application procedures that have been / will be sent to you. However, we recommend that you postpone the purchase of tickets or that you purchase flexible tickets instead, and check the possibilities of getting reimbursement of any school or other fees you have to pay – in case you have to cancel the exchange later. UiT will inform in due course whether or not the exchange stay must be cancelled. Otherwise, follow available official advice, viz. The Norwegian Institute of Public and Health https://www.fhi.no/en/op/novel-coronavirus-facts-advice/facts-and-general-advice/travel-advice-2019cov/ and the Ministry of Foreign Affairs. https://www.regjeringen.no/no/tema/utenrikssaker/reiseinformasjon/id2413163/

I'm planning fieldwork abroad for the summer, will that be ok?

The departments concerned are working on alternatives to fieldwork abroad not involving travelling or physical contact. For some digital interviews can be relevant, for others more theoretical approaches will apply.

What does the Ministry of Education report on Corona and Norwegian foreign students?
Here is a link to information https://www.regjeringen.no/no/aktuelt/korona-og-norske-utenlandsstudenter/id2693554/ (only available in Norwegian)

 



UiT-employees where stays abroad are part of their work-related tasks; work trips:

Who are to be quarantined and who are to work from home?

If you’ve arrived from travels outside of Norway, you are to be quarantined for 14 days after arrival. This imposition has been given retrospective effect from 27 February. Stay at home and notify your nearest manager. You and your nearest manager will need to agree which work-related tasks you are to do from home.

Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. 

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

Stay at home, and notify your nearest manager. You and your nearest manager need to clarify what kind of work-related tasks you are to perform while at home. You do not have the option of coming into your workspace. Contact your nearest manager to determine work-related tasks and practical arrangements. 

I am on a research stay/work trip abroad. Should I return to Norway?
UiT recommends all its employees to return home if possible.

I have cancelled a job travel before leaving UiT. Will I receive reimbursement for prepaid travel expenses?
UiT employees will reimburse prepaid expenses related to job travel, even if cancelled. Use a normal travel claim form.

What if I cannot find air or ground transport to get home?
This is for job-travel. You should first check with your insurance company/travel insurance. UiT will otherwise cover additional expenses incurred in connection with extended stay or alternative means of travel. Stay in contact with the HR-responsible at your unit.

  • The Foreign Ministry's travel advice and information in connection with the coronavirus https://www.regjeringen.no/no/tema/utenrikssaker/reiseinformasjon/korona_info/id2691821/
  • Remember to register your stay at reiseregistrering.no

Who knows the most about the corona situation where I am currently staying?
Local health authorities in the country you are currently staying will be the ones best informed. Check out where you can find updated information and where you can get assistance if needed – and check your travel insurance.

How will expenses for an extraordinary return trip be covered?
You should first check with your insurance company/travel insurance. The rule is that UiT will reimburse expenses that your insurance will not cover.

Whom at UiT do I notify about my research stay/work trip abroad?
You shall always report to the HR-responsible in your unit – and to your nearest family.



I am a foreign exchange student or intern/trainee at UiT. Do I need to return home?
You will need to check out the advice provided in your home country, and then evaluate the option of returning home. You will have no issue staying in Norway as long as you have legal residency and your health insurance is in order.

I have been encouraged to return home because of the coronavirus. Will I still be able to finish my semester at UiT?
UiT seeks to make sure you are not hindered in your studies; check out the Temporary regulations as a supplement to the Regulations for examinations at UiT

My residence permit to Norway is ending. What do I do?
You will need to pay close attention to this; pay attention to information from the police and other agencies, i.e. https://www.sua.no/en/. UiT will seek to give further clarification in this matter.

I am a foreigner and take a full degree at UiT, who can I contact?

You can send an e-mail to ida.m.killie@uit.no

Am I part of the Norwegian National Social Insurance Scheme (norsk folketrygd) when I am an exchange student in Norway?
Exchange students at UiT who are to stay for less than 12 months do not automatically become part of the Norwegian National Social Insurance Scheme (norsk folketrygd). Students from the Nordic Countries/EU/EEA/Switzerland already have a normal health insurance from their home country. Students from other countries can apply to NAV for a membership in the Norwegian National Social Insurance Scheme. It is important that you know the status of your health insurance.

Where can I find updated travel information about travel restrictions?
Here is a link to information provided by IATA: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

Should I notify anyone at UiT if I decide to travel?
We urge you to share with us your travel plans, please send an e-mail to mobility@support.uit.no. Also notify your study coordinator about your decision as soon as possible. We will attempt to find the best solutions for your study plan and progression.

I just got home from a journey out of country. What do I do?
Everyone who has been abroad must go into quarantine for 14 days after arrival. If you develop symptoms of a cold, you need to be in isolation. Norwegian airports will however stay open for foreigners who wish to return home. Check what options that are available for you, call the corona-line in your municipality.

What happens to my grant if I cancel my stay because of the coronavirus?
First, contact those who are paying your grant, e.g. your home university/project. Next, you should check out your travel insurance.

What do I do with additional expenses related to returning home, i.e. housing, plane ticket and such?
You should start by contacting your insurance company/ check out your travel insurance. You should also contact your home university.

What happens to my dorm room at The Arctic Student Welfare Organization if I suddenly decide to leave?

Remember, it is your responsibility to terminate your housing tenancy agreement with The Arctic Student Welfare Organization. Second, send us a message about the issue to mobility@support.uit.no. UIT will clarify with The Arctic Student Welfare Organization how we may handle this.

  • Note 1: If you live in a private accommodation, you will need to contact your host/property owner and arrange the matter yourself.
  • Note 2: For those of you who have already returned home and follow lectures/exams at home: please make sure to terminate your housing tenancy agreement if you have decided to not return to Norway for the rest of this semester.

I am an international student who has been laid off from work due to the Corona-situation. What should I do?
Please contact adviser ida.m.killie@uit.no at the Research, Education and Communication Division.

 



There are many employees at UiT recruited abroad or who are currently on research- or guest stays at UiT.

I am an employee at UiT, but I do not have a Norwegian citizenship. Do I need to return home?
You need to pay attention to the advice given in your homeland, and evaluate your options for returning home. You will have no issue staying in Norway as long as you have legal residency and your health insurance is in order. If you intend to return home, it is important that you clarify this with the HR-responsible at your unit.

My residence permit is ending. What do I do?
If your employment/grant period is ending and your residence permit is ending as well, it is important that you keep close attention for options of returning home. Keep informed on the information given from the police and other agencies, e.g. https://www.sua.no/en/ It is also important to be in close and early contact with the HR-responsible in your unit.

I have a research- or guest stay at UiT, but I am not an UiT-employee. What do I do?
Listen to the advice given in your homeland and your institution at home. Consider your options for returning home. Check your health insurance. Inform your contact person/team leader at UiT.

Am I a member of the Norwegian National Social Insurance Scheme (norsk folketrygd) when I am employed at UiT?
Employees at UiT are members of Norwegian National Social Insurance Scheme (norsk folketrygd) from the first day of your employment.

Am I a member of the Norwegian National Social Insurance Scheme (norsk folketrygd) if I am at a research- or guest stay at UiT?Everyone planning to stay in Norway for more than 12 months is a compulsory member of the Norwegian National Insurance Scheme, regardless of being employed or not. For shorter stays (3-12 months), persons who are not compulsory members through an employment relationship can apply to NAV for voluntary membership. More information, NAV 02-07.05: https://www.nav.no/soknader/en/person/til-eller-fra-norge/opphold-eller-arbeid-i-norge

I have a research- or guest stay at UiT but I’m not employed – what do I do with additional expenses in the case I should return home early, i.e. housing, plane tickets and such?
You should first check with your insurance company/travel insurance. Contact your home institution.



Is it allowed for students to stay on campus now?
No, students cannot stay on campus during the period when the campus is closed.

How long will the campus be closed?
Currently, all of our campuses are closed until April 19th. The period may be extended.

Will UiT's libraries be open?
No, the university libraries are also closed. See more information here.

I don’t have the option of working from home. Where can I sit when the campus has shut down?

All students must work from home. We acknowledge that this is not an ideal work situation for many, but this is the situation as it stands. We ask for your understanding, and that you respect our decision. We are, however, working to find solutions for students who are not able to take an exam from home. We are in dialogue with the Municipality about this. We will return to this matter once we have more information.

What should I do if I cannot get the syllabus literature for my studies because the library is closed?
See information from the University Library here

Is the bookstore on campus open?
The bookstore Akademika in Tromsø states that they evaluate the situation from day to day, and for now the bookstore is open. They have closed the passage entrance to the Solhallen and are keeping the entrance from the outside open. The preliminary recommendations from the authorities is that retail and transport should be open.

For Akademika on other campuses, see the overview here, or contact the store.

 Is it okay for students to be social and meet outside campus?
The authorities recommend as little contact as possible. In general, it is recommended "to keep a distance and not be around too many people". We encourage our students to follow the advice of the government. Read the advice here.

I borrowed books from the university library. Do they get extended deadline now due to. closing so I don't have to pay/charge?
All overdue loans can be kept until the University Library is back to normal opening hours. Notices will not be sent as long as the library is closed due to the corona outbreak.

Can I collect my belongings after Friday, March 13?
No.

The campus is completely closed to students. As of Monday, March 16, everyone must use an access card to enter one of UiT's buildings:

  • All entrance doors at UiT's building are always locked.
  • Employees gain access to buildings as usual with their access cards.
  • It is not necessary to use a PIN during the period 07-17
  • Students who are part-time employees at UiT will have access to buildings to perform their duties as an employee in their student card.

How will lectures take place in the future?
Work is now being done on alternative digital solutions and adapted educational offerings. This will vary with different courses and study programs.

 Will a recording of lectures be stored so that I can see the recording afterward?
This is yet to be determined. We are considering various alternatives to find the best solution.

 What do I do when I cannot attend compulsory lab work and fieldwork?
You will be allowed to take the exam as planned, and it will be arranged for completion of the work requirement in retrospect.

Can I get personal guidance digitally for the master's thesis and the like?
Yes.

Can I meet my supervisor other than on campus?
No, physical education and guidance should be avoided.

I am a student of assembly-based education and we will soon have an assembly. Will this be canceled?
Yes.

 Can I still apply for a study loan and grant for the spring semester of 2020?
Yes. The deadline for loans and grants at Lånekassen has been postponed to April 15. Read more about it here (only available in Norwegian).



I want to apply for admission at the UiT in the autumn of 2020. Does the outbreak of the coronavirus affect the admission or the admission deadline at UiT?

There are no changes to the admission regulations, and the deadline for applications on April 15 applies to anyone who wishes to apply for admission in the fall of 2020.

We recommend that you stay up to date on info given on Samordna Opptaks web pages (only available in Norwegian).

Where can I find information about UiT's study programs?

Our study catalog can be found here: https://en.uit.no/education



How will exams be handled going forward?

UiT is planning to make sure as many of this spring's exams can proceed as planned. We are working to find good solutions for those cases where en exam cannot proceed as planned. This, for example, entails school examinations and oral exams. The faculties are considering which school exams and oral exams can be replaced by home exams. Some oral exams can be handled digitally. We will notify the students concerned via e-mail about any changes. Students will also be notified by e-mail if the exam cannot be changed.

What do I do if I cannot submit my exam due to the coronavirus?
If you are sick, or unable to submit your exam due to other special circumstances, you can deliver a self-certification. Your self-certification is to be registered via this form. If you want to deliver a medical certification, you can do this in the same form.

You can find more information on the website « Illness in connection with examination – right to re-scheduled examination».

You can find more information on the «Syk til eksamen» webpage (only in Norwegian).

What is the deadline for delivering my self-certification/medical certificate?

The deadline is one week after the exam in question.

It is impossible for me to submit my exam from home. May I be allowed to submit the exam on campus?

UiT is examining whether exceptions can be made for individual students in special cases, but at the moment this is not possible. If you cannot find a solution, you can deliver a self-certification and sign up for an extended exam. Self-certification is to be registered via this form. The deadline to submit the certification is one week after the exam.

Will there be any changes in the deadlines for signing up for courses, post-sign-ups for exams, obligatory activities and such?
No, there will be no changes to these deadlines.

Will the examination date change?
As far as possible, exams will be held on the planned date. If the date for your exam is indeed changed, you will be notified via e-mail. We will inform you as soon as any changes are confirmed.

How will I know if my planned exam will be changed to a home exam or postponed?
You will be notified via e-mail as soon as this has been clarified.

Will the deadline for submitting grades change?
UiT may change the deadline due to conditions related to the coronavirus. The deadline may be extended by two weeks.

Can the form for which my exam is graded change?
The study programmes have the option of changing the form, e.g. from letter grades to passed/not passed. If this happens, you will be informed via e-mail.

What happens to the exams that cannot be done digitally?
Work is being done to find solutions for all exams, however – some exams will need to be postponed. If your exam cannot go through as planned this spring, you will be notified about it.


What happens if I cannot complete my obligatory activity, such as practical training and course work, due to the coronavirus?

Your faculty will evaluate whether it is possible for you to submit an exam, even if the obligatory activities are not completed. If this can be done, you may be obligated to go through the obligatory activities within a certain period of time later on. The grades will not be valid before the obligatory activities have been completed, and approved. Obligatory activities that do not require a physical presence at campus will, for the most part, go through as normal. You will be notified by your study program should about any changes.

I cannot submit my exam because I am at home with children. What are my options?
Students with child care can apply for extra time if kindergartens and schools staying closed makes it difficult to submit an exam.  For more information, check out « Individual adaptation during an examination »

If you are still unable to submit within the deadline, you will need to submit a self-certification form.

Will grades by announced at Studentweb as usual?
Yes, it will be announced at Studentweb as usual.

Can my education be delayed or incomplete due to the coronavirus?
UiT is working towards finding solutions that ensure that students affected by the coronavirus are not delayed in their studies.

Could my education remain unfinished, due to my practical training being cancelled because of the coronavirus?
UiT is working towards finding solutions that ensure that students who cannot finish their practical training because of the coronavirus are not delayed in their studies.

My exam has changed its form of examination, and I am in need of individual adaption.

If you are in need of individual adaption on your exam, you can apply for it. Read more about individual adaption here.



See also - The government is changing the rules regarding practical training in higher education. Read more here (Norwegian only)

Practical training in Norway

I am currently in practical training. Am I to carry on?
Yes, as long as the institution you are at still offers practical training.

I am sick/quarantined/prevented from finishing my practical training due to the coronavirus. What should I do?
This will be counted as a valid reason for absence. Self-certification will be accepted as documentation. A possible solution may be to finish the practical training at a later point, or there may have to be an alternative plan.

I am unable to finish my practical training. What happens to my study progression?

Your faculty will examine whether it is possible for you to submit an exam even if the practical training remains incomplete. If this is possible, you may be required to finish your practical training within a certain time period. If this is not possible, the practical training may change and/ or be postponed. UiT is looking at possibilities for alternative adaption to the educational pathway so that the study progression of students can be safeguarded to the greatest possible extent. You will be provided with information by your study program.

I study health/social education, and I will not be able to finish my practical training. What happens to my study progression?

Educations that follow framework plans or national guidelines have been authorized to dispense with regulations on practical training, as long as it is necessary and justifiable, and as long as the learning outcomes are achieved. Practical training can also be changed/postponed. Possible measures and solutions will be assessed specifically for each education. Efforts are being made to look at the possibilities of alternative facilitation of practical training so that the study progression of students can be safeguarded to the greatest possible extent. Practical training will be carried out as normal wherever possible. You will get the information from your study program.

Healthcare students are considered health professionals and can be ordered and enrolled as reserve personnel in the health services. This also applies to employees with a health professional background. UiT will, as far as possible, make it possible for emergency services to be counted as practical training.



Who can work from home?
Employees are encouraged to work from home, as long as the nature of the works allows for it. This is to be clarified with the nearest manager.

You are to work from home if you’re in one of the risk groups defined by the Norwegian Institute of Public Health, which are:

  • People above the age of 65.
  • People with underlying chronic diseases such as cardiovascular disease, diabetes, chronic obstructive pulmonary disease (COPD), cancer and high blood pressure (hypertension).

You are also to work from home if you share accommodation with someone in the risk group.

What should employees with dependents in the risk group do?
You are to work from home if you’re in one of the risk groups defined by the Norwegian Institute of Public Health, which are:

  • People above the age of 65.
  • People with underlying chronic diseases such as cardiovascular disease, diabetes, chronic obstructive pulmonary disease (COPD), cancer and high blood pressure (hypertension).

You are also to work from home if you share accommodation with someone in the risk group.

How can I work from my home office?
Here you can find relevant information about working from home.

What should employees with children do, now that kindergartens and schools have closed down? Contact the nearest manager if you don't the option of child care due to kindergartens and schools staying closed. The leader and employe shall attempt to find an appopriate solution.

Possible solutions:

  • Work from home. You can find an agreement where you work different hours than usual.
  • Leave of absence with pay, as described in the Basic Collective Agreement for the Civil Service ("Hovedtariffavtalen) §20
  • Compassionate leave with way, as described in the Basic Collective Agreement for the Civil Service ("Hovedtariffavtalen) §22

Bringing children to the work place is not an option.

Am I allowed to go to work in order to pick up necessary equipment?
As long as you are an employee, and not in the risk group or in quarantine, you may go into the workspace to pick up necessary equipment.

Are all events organized by UiT cancelled?
Yes, all events up until 19th of April have been cancelled. This period may be extended.

Should we cancel all physical meetings, even those with few colleagues/attendees?
Any meeting, internal meetings with only a few attendees included, is to be done electronically if possible.

Can I still buy food on campus?
The cafeterias on campus have all been shut down. For more info, head to the webpages of the Arctic Student Welfare Organisation.

How is cleaning being handled at the campuses?
Because of the virus outbreak, UIT has intensified its cleaning of all contact surfaces. Bottles of antibac has also been placed in areas where washing your hands is not an option.

I am supposed to start in a new position at UiT before the 17th of April – what do I do?
If you are starting in a new position at UiT before the 17th of April 2020, you need to contact your nearest manager to clarify how your starting period will be handled.



Who is to be quarantined and how do I work when quarantined
If you’ve arrived from travels outside of Norway, you are to be quarantined for 14 days after arrival. This imposition has been given retrospective effect from 27 February. Stay at home and notify your nearest manager. You and your nearest manager will need to agree which work-related tasks you are to do from home.

Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. 

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

Stay at home, and notify your nearest manager. You and your nearest manager need to clarify what kind of work-related tasks you are to perform while at home. You do not have the option of coming into your workspace. Contact your nearest manager to determine work-related tasks and practical arrangements.

I’m quarantined abroad, or a travel ban has been introduced where I am staying. What to do about the advice to return home?
Ask your nearest Norwegian foreign service station about what to do, here is the list of stations: https://www.regjeringen.no/no/dep/ud/org/utenriksstasjoner/id524467/ Also send information to UiT by email: mobility@support.uit.no.


Does everyone who are returning from abroad need to be quarantined?
The Norwegian Directorate of Health has imposed new quarantine measures for  anyone returning from travels from any other country. They  are to be quarantined for 14 days irrespective of whether they have symptoms of infection or not. This imposition has been given retrospective effect from 27 February.

Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. This injunction is retroactive from, and including, 10th of March.

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

All students are encouraged to report if absent due to being in corona quarantine. Notification is to be sent the academically responsible for the study program or class.

I’ve canceled a work trip. Will I be reimbursed for expenses already made?
Employees will be reimbursed for their work trips, even if the trip is cancelled.

What if I’m unable to fly home?
The employer will cover any additional costs related to extended stay or alternative forms of transportation. If possible, practical advice and support is to be given to the employee. Reimbursement of additional costs will be limited to travels in service of UiT.



Will staying home due to schools or kindergartens staying closed be reported as legal absence?
Yes. Contact the nearest manager if you don't the option of child care due to kindergartens and schools staying closed. The leader and employe shall attempt to find an appopriate solution.

Possible solutions:

  • Work from home. You can find an agreement where you work different hours than usual.
  • Leave of absence with pay, as described in the Basic Collective Agreement for the Civil Service ("Hovedtariffavtalen) §20
  • Compassionate leave with way, as described in the Basic Collective Agreement for the Civil Service ("Hovedtariffavtalen) §22

Bringing children to the work place is not an option.

I need someone to talk with. Who can I contact?
Students can call the Student counselling at the Arctic Student Welfare Organization and make an appointment. They offer conversation/counselling with a therapist via video. Tlf. 776 49 050
Everyone can call Mental Helse’s help-line: 116 123 (all hours). From abroad: 0047 91 116 123.

I think I might be infected by the coronavirus. What should I do?
If you suspect you have been infected, you are not to show up at your general physician, the emergency room or the test station without calling beforehand. Call your municipality’s corona-line (available in some municipalities) for questions and advice, or call your general physician, or the emergency room 116 117.

Corona-lines

Tromsø: (+47) 469 07 899 (8 a.m – 8 p.m)

Alta:        (+47) 913 90 344 (8 a.m – 6 p.m on weekdays)

Harstad:  (+47) 415 71 800 (8.30 a.m – 8-30 p.m on weekdays/ 10 a.m – 4 p.m Saturdays/Sundays)

Bodø:      (+47) 75 59 33 10 (10 a.m – 6 p.m)

Are any employees or students at UiT infected?
Due to privacy concerns, we will not provide information about whether any of our employees or students are infected. We refer to the Municipal Superintendent in the municipalities where we are located.

Have any employees or students at UiT been quarantined?
Due to privacy concerns, we will not provide information about whether any of our employees or students are infected. We refer to the Municipal Superintendent in the municipalities where we are located.

How does the coronasituation affect loans- and grants provided by Lånekassen?
Lånekassen has recently published information about this topic: https://www.lanekassen.no/nn-NO/aktuell-kundeinformasjon/stipend-og-lan/kontakt_oss/koronasituasjonen-elevar-og-studentar-i-utlandet/ (Only available in Norwegian)

How does UiT handle pandemics?
UiT has prepared its own pandemic plan. You can read it here (Only available in Norwegian). 

Are the Norwegian Arctic University Museum and the Polar Museum open?
No. Click here for more information.



Do I have the right to not go through with granted holiday leave?
If you have been granted a holiday but do not wish to go through with it, you are not entitled to have it postponed. You have full opportunity to apply for a deferral. Contact your nearest manager for clarification.

Can UiT cancel or change my planned holiday?
As a result of the corona pandemic, we may risk that many UiT employees are quarantined or ill at the same time. Thus, the vacation may affect daily operations more than during normal vacation.

 If handling the holiday season cause major operational problems and it is not possible to obtain substitutes, it may be necessary for UiT to change the time for employee leave. This opportunity is relevant for employees where the workforce is needed at UiT, cf. Act relating to Holidays § 6 no. 3 (1). The employer is obliged to discuss any change in the holiday before a decision is made.

Questions about this are to be directed to the nearest manager.

Am I entitled to compensation if the employer cancels or changes my holiday?
You can apply for compensation for expenses that you will not be reimbursed, as well as for additional costs, as a result of UiT's cancellation, change or rescheduling of the holiday. The assumption is that the expenses can be documented. It is important that you inform your nearest manager of what expenses will be incurred in the event of cancellation or change of holiday during the discussions.

However, the employee and manager may enter into an agreement to postpone the holiday. Under such an agreement, it is important to clarify questions about the coverage of additional expenses. This should then be part of the agreement. Alternatively, you can check with your insurance company about your rights in the event of cancellation or change of holiday.

Questions about this are to be addressed to the nearest manager.

How will holiday leave be settled in the future?
All employees are entitled to three weeks' continuous vacation between June 1th and September 30th. Current regulations indicate that you may demand to be notified no later than two months before the holiday starts, but it is subject to the reservation that this feasible due to the situation we are in.

Employees with the right to extra holiday (above the age of 60) have the right to decide the withdrawal themselves, collectively or one or more days at a time, unless otherwise agreed with the employer.

Questions about this are to be addressed to the nearest manager.



Can I be assigned to tasks other than those I normally do?
In crisis situations such as the corona pandemic, the employer's managerial prerogative, which is the right to lead, control and distribute the work, goes further than usual. As a result of the pandemic, you may need to be redeployed to other tasks than you normally do.

It must be specifically considered whether such redistribution is factual.

As early as possible, UiT will inform relevant employees about redistribution to meet the individual's need for predictability in the work situation. We ask for an understanding that the situation is uncertain, and planning long in advance can therefore not always be expected.

Questions about this are to be addressed to the nearest manager.



What will happen if I am summoned by the Civil Defense?
To be required to serve in the Civil Defense, you must formally be required to serve, this is not a voluntary service. You then receive a letter from your civil defense district with a decision and then called in for training. All crews in the Civil Defense receive training before they are deployed.

How likely is it that more people will be summoned by the Civil Defense?
According to the Directorate for Social Security and Preparedness, an ongoing assessment is made of how many crews will be called in. It depends on the situation and is constantly changing.

The Civil Defense has 8,000 servicemen distributed throughout the country, and these are currently used. Currently, there is no need to recruit and train new service providers, but ongoing assessments are being made around this.

What about pay if I have to serve others?
The problem of requesting employees from educational institutions to health institutions generates a number of questions, including who is to pay salaries. Since this order comes from the Ministry, the authorities should regulate the most important issues. For the time being, UiT will grant leave with pay, pending important clarifications and guidance from the authorities.

Questions about this are to be addressed to the nearest manager.



UiT follows advice from the Norwegian Institute of Public Health and the Ministry of Foreign Affairs. Tips and guidelines may change - stay tuned to UiT's website.

UiT has implemented the following measures for its employees:

 



You will, as far as you can, carry out your usual work related tasks. Due to people working from home, absentees or the need to prioritize certain tasks, you may be asked to fulfill different tasks than you would normaly. Some tasks may also have to be solved in a different manner.

Some employees may also be forced to work overtime and/or make changes to planned vacations.

If you have any questions, contact the nearest manager.



Contact the nearest manager if you don't the option of child care due to kindergartens and schools staying closed. The leader and employe shall attempt to find appropriate solutions.

Possible solutions:

~ Work from home. You can find an agreement where you work different hours than usual.

~ Leave of absence with pay, as described in the Basic Collective Agreement for the Civil Service ("Hovedtariffavtalen) §20. A new scheme will be in effect from March 13, 2020, lasting to the end of the calendar year: 

  • Parents who need to stay home when schools and kindergartens are staying closed due to the COVID-19-pandemic, have had their quota of care days doubled. Doubling the quota also applies to parents who already have an extended quota (e.g. sole providers and parents of chronically ill children). Doubling the quota entails:

            ~ For one or two children 12 years old or younger, parents will receive 20 care days each.

            ~ For three or more children 12 years old or younger, parents will receive 30 care days each.

            ~ For sole providers who beforehand had 20 or 30 care days, the number of care days will double. 

  • Providers for chronically ill/disabled children who have an extended quota of 10 care days for each chronically ill/disabled child, will have their quota doubled. Sole providers will have their extended quota of 20 care days doubled for each chronically ill/disabled child.
  • This will be a general scheme, and not solely apply to absence related to COVID-19. This means that the extended quota will also apply in these cases:

            ~The child or babysitter has become sick.

            ~The child needs to be followed to the general physician, even if the child is not sick on that exact day.

  • Parents can transfer the new, extended quota of care days to each other.


~ UiT asks employees, who need to be at home with their children due to schools and kindergartens staying closed, to use their care days. When the absence is related to the COVID-19-pandemic, you are to use the Karantene/corona barn/barnepasser-code when registering in PagaWeb. Care leave/care days (absence related to sick child/school closed/kindergarten closed) with pay can be spent as hours, half-days or whole-days. It is desirable that hours and half days accumulate up to whole days, and those whole days accumulate up to periods before registration to reduce the number of forms. 

~This kind of absence can also be the basis for compassionate leave with pay, following the Basic Collective Agreement for the Civil Service §22. Care leave/care days are to be used first. The quota for compassionate leave is 12 days per calendar year, which can be used as half-days if agreed upon with your leader. Compassionate leave is to be registered in PagaWeb by the individual, using the form titled «Fravær/velferdspermisjon med lønn».

Bringing children into the workspace is not an option.

You can also check out the announcement concerning registering corona-related absence. 



Possible extension of the PhD period
The measures against the spread of the coronavirus has resulted in students and employees having reduced access to their workspace. For some, this might lead to delays in their work, due to no access to lab facilities and equipment, or lack of childcare. Therefore, UiT has made it possible to extend the period of employment for Ph.D. students who experience these delays. An individual assessment will be done when it is clear which kind of delay has occurred and its consequences. Doctoral research fellows may contact their supervisor or institute manager to discuss this.
 
Assistance with literature
If you need help finding material for your public defence contact our subject librarians. Here is the contact information for all of our subject librarians.
 


On 13th of March, UiT The Arctic University of Norway imposed restrictions on official/business travels. It was decided that employees are not allowed to go on official/business travels. This also applies to travels between UiT’s campuses and for all means of travel.

On 14th of March, the Ministry of Foreign Affairs has introduced new advice related to travels:

  • The Ministry of Foreign Affairs encourage all Norwegian citizens who are presently travelling abroad to consider to return to Norway as soon as possible in a safe and composed manner after consultation with their travel agency or airline.
  • The Ministry of Foreign Affairs advices against travels which are not strictly necessary to all countries.

This travel advice applies primarily for the period up to 14 April 2020.

The reason is the increased spread of the coronavirus internationally and the unpredictability and difficult situation for many travelers.

On 12 March the Norwegian health authorities imposed new measures against coronavirus infection and the Norwegian Director of Health has advised against all leisure travels in Norway and abroad.

All travelers arriving in Norway from any other country are to be quarantined for 14 days irrespective of whether they have symptoms of infection or not. 

We wish to point out that Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. This injunction is retroactive from, and including, 10th of March.

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

The Ministry of Foreign Affairs follows the situation closely and recommends all Norwegian citizens abroad to pay close attention to local and international news, particularly related to the spread of infection, as well as information and guidelines from local authorities. Updated travel information related to all countries is available at regjeringen.no/reiseinformasjon. With respect to travels to countries and regions which the Ministry of Foreign Affairs already has advised against the existing travel advice applies.

Travel advice does not represent an imposition or a restriction. Travel advice represents advice. Norwegian Authorities may never guarantee whether it is safe to carry out your travel or your stay. Along with the freedom to travel the individual person is required to take responsibility for making assessments related to whether a destination is advisable and for the choices which are made during your stay abroad. Each and everyone must take necessary precautions before and during travels, which includes making sure you have sufficient insurance, adequate funds to cover your travel and stay, passport with sufficient validity and a visa where necessary.

UiT The Arctic University of Norway encourages all employees to comply with the given travel advice at all times. We encourage all employees who are presently on an official/business travel to return to Norway as soon as possible. All expenses related to your travel will be refunded by your employer.

If you require assistance with booking tickets, contact UiT’s Travel Agency G Travel, tel. +47 38 12 56 30, online@gtravel.no We regret that due to a great number of requests at present from people travelling it is expected that it may take some time to get in touch with G Travel.

We ask all members of staff to keep updated at uit.no/korona and to contact your immediate superior if you have questions.



Hemis offers digital meetings for leaders and employees at UiT. In Tromsø and Alta, they also offer conversations walking – “walk and talk” -, following advice provided about distance/hygiene. Contact Hemis to make an appointment.

In light of how our everyday lives have changed, there are many who have had their office space moved into their homes. This raises a few challenges that can and should be addressed when they arise. After a week working at the kitchen table or the couch, most of us will probably feel that something is happening with our bodies. To help you along, we have posted some information and a few video clips, which you can find here: https://hemis.no/aktuelt/?Article=106



How to get started with digital lectures and seminars from home- See our Digital lectures and seminars page

  • All physical tuition at UiT has been canceled. Digital tuition will carry on as normal. This will be in effect as of March 12th and until Friday April 17th 2020. This period may be extended. 
  • See Work from home for help using IT services from home. 
  • All scheduled teaching expeditions, research expeditions and fieldwork have been canceled. On-going expeditions may proceed. Contact the nearest manager for further information.
  • UiT will implement digital tuition wherever possible. The study program in question will give further information. 
  • Guidance will be given digitally, for example via Skype for Business.
  • Information about scheduled exams will be e-mailed to students.
  • Students are not to stay on our campus during the period March 12 - April 17, 2020
  • Students in practical training will follow the guidelines of the practice location.

Students who require Special needs accommodation in regards to their new study day are asked to contact their study counselor or contact person for Special needs accommodation. It is especially important that students with severe impaired hearing/deaf get their lectures accommodated. Students who regularly use interpreting services, may be without this service now. Lectures streamed during this period will probably not subtitled, and that is why aid for students with severe hearing/deafness arises. In cases where the student does not benefit from streamed lectures, the teacher can, for example, share teaching notes with the student and / or answer questions via e-mail.

Student counselors who need assistance with the Special needs accommodation work can contact the contact person for students with Special needs accommodation at the faculty. Contact overview.



  • The Central Emergency Preparedness Group has decided that operational changes in connection with the examination will apply for the entire Spring semester 2020. It must now be planned for a change of examination form out the semester.
  • Section for exams (SSA) has prepared some guidelines to support course leaders and study administration in assessing and implementing the changes of exams - see below. Please note you who have exams set up until April 17, must send feedback on any change of exam form by March 23. The deadline for reporting a change in the form of examination, for the remainder of the semester (exams starting April 18), is at least two weeks before the exam is held.
  • Information about students with child care, self-certification/medical certificate and adapted exams can be found on the intranet.
  • Information about exams for course leaders can be found on the intranet.
  • Information about exams for study administrative staff can be found on the intranet.
  • Questions need to be directed to exam@support.uit.no.

 



  • As a rule, all events organized by UiT are to be canceled or postponed. This will apply for all events up until Sunday, April 19th 
  • Planned meetings organized by UiT are to be replaced with digital meetings when possible.
  • Public defense of thesis are to be held digitally, or physically at campus where this is feasible. Only those with a formal role in relation to the public defense of thesis may be present at campus.

Here you can find advice about events and gatherings (in Norwegian only) offered by the Norwegian Institute of Public Health.



Infection or suspected corona covid-19 infection is handled by the primary and specialist health services. If a person is confirmed to be infected, the health service will identify who has been in close contact with the infected person during the period others may have been exposed to infection. Relevant people will then be contacted.

The health authorities advise the population to pay attention to the facts, advice and measures about the coronavirus, including preventive infection control, good hand hygiene, cleaning of objects that are touched by many people, and keeping a distance. In addition, everyone must follow local information provided by the local authorities.

Usefull links:

Definition of close contacts (high risk exposure):
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/advice-to-health-personnel/definitions-of-probable-and-confirmed-cases-of-coronavirus-covid-19-and-con/

Workspace advice, including colleges and universities
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/advice-and-information-to-other-sectors-and-occupational-groups/workplace-advice-including-colleges-and-universities/

Helsenorge.no’s webpage about the Coronavirus – facts, advice and measures (only in Norwegian)



The Norwegian Directorate of Health has introduced quarantine impositions all travelers arriving on in Norway from any other country. They are to be quarantined for 14 days irrespective of whether they have symptoms of infection or not. This imposition has been given retrospective effect from 27 February.

We wish to point out that Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. This injunction is retroactive from, and including, 10th of March.

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

 

Notify if you are quarantined

  • Employees and students are encouraged to report if they are absent due to being quarantined. Notification is to be given to the nearest manager or the academically responsible for the study program or class.
  • Unit managers and the academically responsible for study programs must keep track of these notifications and report to the faculty leadership. 

 

Working from home

  • Working from home should be done to a larger extent in general, and for employees in risk groups in particular. In this assessment, consideration should also be given to whether employees have close relatives in risk groups.
  • Working from home is to be agreed upon with the nearest manager.

Sick leave 

You have the right to sick leave if you are isolated due to a possible coronavirus infection. This requires a doctor’s assessment. Sick leave can be given even if the doctor is not able to determine whether you carry the disease or not. For more information, check NAV’s web pages: https://www.nav.no/no/nav-og-samfunn/samarbeid/leger-og-andre-behandlere/nyheter/sykmeldinger-i-forbindelse-med-koronaviruset (only available in Norwegian).

 

 

Are you in-home quarantined with a doctor's certificate without being sick from the coronavirus?

Are you in-home quarantined with a doctor's certificate without being sick from the coronavirus? You can work from home by agreement with your manager.

Remember to report on the sick pay application that you have worked during the sick leave period. By doing that, your sickness benefit quota from NAV will not be affected.

NAV (nav.no) informs that persons who must be kept in isolation may be entitled to sick pay if the person poses a risk as a source of infection. No evidence is required that the patient is actually an infectious carrier; it is enough that there is a risk that the patient is an infectious carrier.

If a physician considers a person to be the carrier of the coronavirus, and the person mustn't attend work to counteract the spread of the virus, this should be accepted as a basis for sick pay. The other conditions for entitlement to sick pay must be fulfilled.

For employees who need to be isolated in the home (home quarantine), it may be appropriate to consider work from home to avoid sick leave. If you are required to stay in-home quarantine, we urge you as soon as possible to agree with your nearest manager, by phone or mail, which options are possible in your case. You report fit for duty again by stating on the application for sick leave pay, that you have worked for all or part of the sick leave period.



Employees at UiT should work from home unless it is necessary to be on campus. You must clarify this with your nearest manager. Work from home can be decided for specific times or types of tasks. E-mail orakel@uit.no if you need assistance.

Normal rules governing core hours are not in effect at the moment
In a normal situation, employees who have flexible hours will also have core hours where they are to be present at work from 9 a.m to 2.30 p.m. In this special situation where the coronavirus is being dealt with, and where many are working from home while attending to children who are also home, the rules governing core hours are not practicle. Thus, the rules governing core hours are not in effect in this situation.


For information, check personalmelding.

General information


Such as the situation is now, by definition you do not have a home office. You have the opportunity to work from home for a period of time. Occupational injury insurance applies when you are at work, during working hours at the workplace. When it is agreed that you work from home, during this time, it will be considered the "workplace". For more information, see here: https://spk.no/en/insurance

When working from home you must be available on e-mail, Skype and any other digital surfaces. You and your nearest manager must find good and flexible solutions, so that all the different home situations work well. Do not use Automatic reply that you work from home. As long as you carry out your work, the Automatic reply is both unnecessary and misleading. In principle, accessibility and working capacity should not be reduced as a result of working from home. During this time, we must all go to great lengths to ensure safe daily operation.

You must work from home if you are within the risk groups defined by the Norwegian Institute of Public Health, which are:

  • people over the age of 65
  • people with underlying chronic disease such as cardiovascular disease, diabetes, chronic lung disease, cancer and high blood pressure (hypertension)

You should also work from home if you share housing with people who are at risk.

UiT is dependent on the fact that some employees are physically present to ensure safe daily operation and that we can provide good digital services to our students. This must be clarified with the nearest manager.

You can reach most IT services from home. Below you will find an overview of relevant services and user guides.


Good tips when working from home
Many formalities are still being clarified when it comes to working from home. We are constantly updating the website with new information. In anticipation of this, we share some practical advice and tips that can help us when working from home.

  • We recommend keeping up the routine of going out before starting work and going for a little walk in the morning. You can exit the home and return back to the "office" (home).
  • A recurring question is what to wear when working from home. Remember that you are at work and still meet colleagues via Skype / Teams!
  • It's finally time for lunch, and at home, there is no one to complain about the canteen's inventions this week. At home, unfortunately, you are responsible for the canteen. On the bright side, you can create exactly what you want. We encourage everyone to set aside time for lunch, often with colleagues on Skype or Teams, before returning to work.
  • Anyone who combines childcare with work at home is encouraged to distinguish when you are "at work" and when you are "at home".
  • Being alone is no laughing matter either, especially when working from home. Take part in digital meetings, invite to digital coffee breaks, be attentive to colleagues and ask if anyone needs help.
  • You can get messages in the middle of the day like, “Oh, are you home too? Should we meet?" Stand your ground. You are at work. Creating a boundary between work and leisure is the most important thing when working from home. Decide on a time when the workday is finished, so you can step into your free time. Write to others: "I work from home, call you later!"
  • Not everyone has good and well-adapted workplaces at home. Take care of yourself and put in some stretch exercises during the workday.

Good luck!

PS! When we use the camera in our digital interaction, we get a little closer.

Equipment


Take your UiT laptop, headset, and webcamera home with you.

If you don't have a UiT laptop you can install Microsoft Office (Outlook, Word, PowerPoint, etc) and other software on your private computer.

  1. Install Microsoft Office by logging onto Office 365. Click "Install Office" in the upper right-hand corner.
  2. Other software can be installed from LiReg.

Important! Information that is classified as red/sensitive or black/super sensitive cannot under any cirumstances be used on a private PC or other privately owned devices (smart phone, tablet, etc).

If you need to work with sensitive information while you are working from home you must do this on a UiT-owned computer.

Security and privacy


Many UiT employees are now working from home. It is important that we have as good security and privacy at home as we do at the office.

We would therefore like to remind you about the following:

  • You must use a UiT-owned computer if you need to work with red/sensitive or black/highly sensitive documents.
  • Lock your screen if you leave your workstation, even for short periods of time.
    • Use the keyboard shortcut Win+L
  • UiT-owned computers and tablets are not to be used by others, even family members
  • Skype meetings
    • Use a headset if there are other people in the room. Regardless it is a good idea to use a headset to reduce background noise.
    • Watch what you say if there are other people in the room. Confidentiality also applies to your family members

Unfortunately there are dishonorable people who will try to take advantage of the situation the country is in. Watch out for emails that look like they are from management, coworkers, health services (like FHI). "Microsoft" might try to call you. There have also been cases of a "corona virus map" offered as an app but is actually malware that tries to steal your credit card information.

Be careful and aware of abnormal situations. Think before you answer emails or click a link to download a program. Call your coworker if you are unsure if an email is from them. Send suspicious emails and the like to sikkerhet@uit.no so that UiT can take a look.

Read more about security and privacy while working from home (Norwegian content).

Questions about security or privacy? Check out uit.no/sikkerhet or contact us sikkerhet@uit.no

Classes


Teaching classes "from home" will require some adjustments. See our page about teaching classes online.

Canvas works just as well at home as it does on campus. All you need is a web browser and Internet access. VPN is not necessary.

Online classes in Adobe Connect and Skype for Business can continue as planned. All you need is a web browser and Internet access (preferably wired, not WiFi). VPN is not necessary.

Automated lecture capture can continue as planned, even though there are no students in the auditorium.

You may only use communication services and programs offered by UiT. This is because of laws regarding information security and managing student and employee data. For more information see Informasjonssikkerhet og personvern ved UiT.

Meetings


Use Skype for Business to arrange and run meetings.

  1. Create a meeting invitation in Outlook and make it a Skype meeting.
  2. Read up on how to run good Skype meetings.
  3. Use a headset and preferably wired Internet connection (rather than WiFi) during your meeting. You do not need VPN to attend or run Skype meetings.

You may only use communication services and programs offered by UiT. This is because of laws regarding information security and managing student and employee data. An exception to this rule is when you have been invited to participate in a meeting hosted by a different institution like NTNU; then you may of course participate using the communication services they provide. For more information see Informasjonssikkerhet og personvern ved UiT.

Accessing files, library services, administrative services


Files that are stored in Office 365/OneDrive/SharePoint/Teams can be accessed through a web browser. You do not need VPN.

Library services can be accessed with a temporary VPN solution. See status message from Orakelet for how to connect.

Administrative services (PAGA, UBWOn, Ephorte) can be accessed with a standard VPN connection but it is also possible to access these services from bookmarks in WebVPN (vpn.uit.no). You do not need to install anything in order to use WebVPN. WebVPN works nicely for simple use of these systmes, e.g. registration of sick leave and work hours. A notice will pop up about a missing plugin but you can ignore the notice.

If you have files stored on a network drive (Homer/H or a shared network drive) you will need to connect with VPN to access them. Where possible, transfer your files to OneDrive. Watch a webinar recording about Office 365 and working from home. You can also access your files via WebVPN.

If you have files stored locally on your UiT computer (C:/) you will not be able to access them from home. Transfer your files to OneDrive. Watch a webinar recording about Office 365 and working from home.

The libraries are closed until April 17. We offer subject assistance online and digital services are available.

Contact the University Library: post@ub.uit.no

Visit the University Library website

Ordering and borrowing books


Book orders

We have closed book ordering. It is not possible to borrow paper books from the collection.

Interlibrary loans

We have closed for interlibrary loans since many libraries in Norway and abroad are closed.

Expired loans

You can keep all expired loans until we are operating normally again. No reminder messages will be sent while we are closed due to the Corona outbreak.

Copying course material


It is legal to copy up to 15% of the total pages to share with students. Read more about the legal restrictions on copying here.

For questions regarding the use of Bolk contact Bengt Øieroset

Access from home (VPN) & searching for literature


Connecting to VPN

Orakelet has now found a temporary fix for using VPN to access all library services: 

  1. Start Cisco AnyConnect Secure mobility Client as usual
  2. Write server address: vpn.uit.no/bibliotek
  3. Click Connect and log on

We urge you to only use this profile to access the library services (databases, e-journals etc.)

Check the latest IT support announcements from Orakelet here.

Searching for literature


Do you need help finding material on your study subject, check out our handy guide on searching for literature.

You can search for Open Access articles using the browser add-ons Kopernio or Unpaywall or ask that material be made accessible using the Open Access Button.

Useful digital resources


Scandinavian University Press’ (Universitetsforlaget) is making Idunn, their digital publishing platform for academic journals and books, open for the public. You can browse and read more than 36,000 quality assured journal articles and book chapters, over 70 journals and numerous scientific book.

The National Library of Norway now offers extended access to its digital collection. More information (only in norwegian). Sign in with Feide. Choose «Nasjonalbiblioteket Seksjon Publikumstjenesten, Utlånet» as your library when sending the application. Applications are processed consecutively, and if you don't have access within 30 minutes you can send an email to veiledningen@nb.no

Ordnett.no is a digital language and dictionary service that gives you access to a large number of digital dictionaries directly on your computer, your smart device or your mobile. Log in with Feide. Download the Ordnett-app (Android and iOS).

Many larger publishers are opening up access to their resources temporarily due to the corona virus situation. The International Coalition of Library Consortia (ICOLC) has made an overview spreadsheet of the publishers and access levels here.

Problems with EndNote?


Are you experiencing problems with EndNote while working from home? Follow this guidance and find a solution to your EndNote-problems.

Or contact us at endnote@support.uit.no

Courses and teaching


All of our scheduled Skype courses will be held as planned. You can find an overview of our Skype courses here. All on-campus classes have been cancelled and will, if possible, be held in digital format.


Video recordings of lectures

If you need assistance recording your lectures contact Result to book studio time.

Subject assistence


All library subject assistance will now be given over Skype and phone. Here is the contact information for all of our subject librarians.

Other questions?


Do you have other issues you need help with? Contact the University Library post@ub.uit.no

The main holiday period is from June 1st to September 30th, and the deadline to deliver your holiday plans during the main holiday period is originally set on May 1st. We are in the midst of an extraordinary situation, where many employees may be or become sick, or they are in isolation or quarantine. This can impact plans and implementation of this year’s holidays.

If handling this year's holiday season leads to considerable problems to operations, and getting substitutes is not possible, leaders may change the dates of the employee’s holiday, cf. Act relating to Holidays § 6 nr. 3 (1).

Here it is important to point at that the Act relating to Holidays common rules also apply in these circumstances. All employees have the right to three weeks of holiday between June 1th and September 30th. If UiT unilaterally determines the holiday, the employee shall, as a rule, be notified of this at least two months before the holiday starts.

Employees above the age of 60 are themselves to determine when they are to go through with their extra holiday unless something else has been agreed. The extra holiday can be taken out as a whole, or one or more days at a time.

If it is deemed necessary to change the dates for already planned and granted holiday, UiT will cover any additional expenses caused by this change.

We, of course, hope to avoid a situation where employees have to change their holiday plans, but given the uncertain situation we are in, we want to make you all aware that it may happen.



HR task force


The group is mandated to pick up on issues, examine and propose clarifcations and measures related to Human Resources and Organization.

Contact persons:

ORGØK SPOR: Elisabeth Westad, Jan Ove Mortensen and Anita Pettersen

ORGØK SREK: Gro Mette Meyer

Helsefak: Gunhild Guttvik

HSL: Julia Holte Sempler

NT: Liv-Ragna Garden

IVT: Lise Bang Ericsson

BFE: Tone Osnes and Karin Lia

UMAK: Inger Kaisa Bækø

International mobility task force


 

Field of work:

  • Keeping track of, and contact, with all UiT-students spending exchange stays with our international partners.

141 students are registered as on exchange for the spring of 2020.

Currently, 128 have registered as returned home, some have chosen to remain abroad.

Contact person: Senior adviser Astrid Brokke, SIS: astrid.brokke@uit.no

 

  • Keeping track of, and contact, with all foreign exchange students at UiT, at four campuses. 

53 students have terminated their rental contracts and returned to their home institutions.

Contact person Erasmus and Nordplusstudents:  Magdalena Budinova, SIS: magdalena.budinova@uit.no

Contact person students from Visa-required countries (outside the Nordic countries and the EU): Mustta Malharunmi, SIS: mustta.malharunmi@uit.no

 

  • Contact and guidance of international guest researchers. 

Mari Buck, SIS: mari.buck@uit.no

 

  • Cases concerning visa and contact with UDI.

Contact person: Hege Widnes, SIS: hege.k.widnes@uit.no.

 

  • Updating information available at en.uit.no/corona

Contact person: Håkon Fottland, SIS: hakon.fottland@uit.no.

 

  • Refunds
    • Additional expenses related to returning home from abroad.
    • Idling rent to the Arctic Student Welfare Organization for exchange students who are returning home. Contact person: Sølvi Brendeford Anderssen, FUF stab.

 

All inquiries will be answered via mobility@uit.no

 

Exams task force


Questions can be directed to Eksamen@support.uit.no

Leader: Espen Dybwad Kristensen

Goal: Go through with as many exams as planned for Spring 2020.

Help out the transition from traditional school exams to home exams, as well as finding suitable solutions for other types of exams. Formulate guidelines and information to students and employees. Examine legal questions related to changes in regulation. 

 

Medlemmer:

Andreas Robertsen 

Fellestjenesten for eksamen

Ottar Karsten Hoem

Fellestjenesten for eksamen

Maria Myklestad 

Fellestjenesten for eksamen

Grethe Karlsen 

FUF/Systemgruppa

Nina Merete Rebni

Fellestjenesten for eksamen

Kristin Johanne Bye

Fellestjenesten for eksamen

Hilde Berntsen 

FUF/Jurist

 

Torun Jansen

HSL

 

Olav Skare

HSL

 

Tone Berre

BFE

 

Lisbeth Stina Nordøy

BFE

 

Marte Pedersen

IVT

 

Magnus Strøm Reibo

IT-avdelinga

Helene N. Andreassen

UB

 

Verena Woltering

Helsefak

 

Jørgen Ytreberg

UMAK

 

Mayvi B. Johansen

HSL

 

Hilde Beate Amundsen

NT-fak

 

Bjørg Malmo

HSL

 

Espen Kristensen

FUF

 

 

 

Task force for exams performed under supervision

Questions can be directed to : andreas.robertsen@uit.no

Leader: Andreas Robertsen

Goal: Find alternatives to exams that by their nature (health and safety concerns) cannot be handled as home exams. E.g. medication calculation for nursing, graduation exams for the general physician program. Examine how these issues are solved at other institutions of educations, and propose alternative solutions.

 

Members:

Magnus Strøm Reibo

ITA

Ørjan Dypvik Pettersen

ITA

Joakim Bakkevold

Data Protection Officer

Ingvild Stock-Jørgensen

ITA

Andreas Robertsen

FUF

Julia Voronkova

IHO -

Øyvind Eiterjord 

Helsefak

Digital task force


UiT has established a dedicated task force for tuition. The group’s mandate is to make sure that as much tuition as possible is handled digitally, following the fact that all of our facilities has been closed off for students due to Corona-measures. The task force has been commissioned by the Central Preparedness group and is led by Director of IT Stig Ørsje. The group is made up of people from relevant units, UiT faculties and certain institutes.
A review has been done in co-operation with the faculties concerning the current handling of digital tuition. Certain challenges were identified, but the overall situation was deemed as positive.

- We see that UiT employees are helping each other out in an extraordinary situation, where we have faced issues r|elated to the handling of tuition and transition to digital platforms. In the days ahead, the task force will provide necessary IT- and tech support related to tuition, and provide counseling where needed, says Stig Ørsje. The group will meet daily to keep updated.

• If you are in need of IT-support, contact Oraklet. Staffing has been increased, and opening hours are from 8 a.m to 3.45 p.m.
• You can find information about tuition, and how to work from home at en.uit.no/corona.
• The task force has specific people to contact at each faculty. These can be contacted if needed (see list below).

Helsefak: Anita Iversen
HSL: Olav Skare, Andreas Buch, Fredrik Mortensen
BFE-fak: Tore Kanck-Jørgensen
NT-fak: Anne Marit Wilhelmsen, Børge Irgens, Øistein Søvik
IVT: Frode Næsje
Jurfak: Magne Frostad, Lene Therese Evensen Loe
UMAK: Rita Lillevik
UB: Mariann Løkse
Result: Øystein Lund https://result.uit.no/2020/03/13/nyttig-informasjon-til-deg-som-underviser-nar-koronaviruset-herjer/
UB: https://uit.no/ub/omub/art?p_document_id=673302

Campus-coordinators

Arnfinn Engnes (Hammerfest)
Frank Pedersen (Alta)
Dana Fagermo (Narvik)
Rikke Ditlefsen (Harstad)

Digital partners

Geir Jarle Voldmo (Jurfak)
Karen Øien Bentzen (BFE)

 

Practical training task force


Practical training task force

Quests can be directed to: espen.kristensen@uit.no

Leader: Espen Dybwad Kristiensen

Goal: To ensure practical training can go ahead as planned, or in alternative forms. To solve issues concerning practical training.

 

 

Members:

Vibeke Guddingsmo 

Helsefak/IHO

Andreas Robertsen

Fellestjenesten for eksamen

Torun Jansen

HSL/Institutt for barnevern og sosialt arbeid

Trude Steingård

HSL/ILP

 

Øyvind Hjuring Mikalsen

FUF

 

Hilde Berntsen

FUF

 

Hanne Holte

Helsefak

 

Laila Berg Nilsen

Helsefak/Farmasi

Eva Gjerdrum

Helsefak/Medisin

Anita Røreng

Helsefak/Medisin

Vibeke Lunde

Helsefak/Odontologi

Espen Kristensen

FUF

 
     

In the situation our society is in at the moment, some employees at UiT may be called out to service by other societal actors: the health care system, The Norwegian Home Guard and probably also the Norwegian Civil Defense. The latter two will be coordinated through requests for assistance from police and municipalities.

UiT has delivered a list of over 300 employees and over 2000 students with relevant competence, that needs to prepare to be called into service in the health care system. UiT will provide leave with pay in the short term for those it concerns, while we wait for clarification and guidelines from central authorities. The requisition of UiT employees by health institutions may, however, make it challenging to perform critical tasks like tuition, guidance, and exams. What should be emphasized most must follow the authorities' recommendations and the priorities of UiT leadership.

Participation in the Home Guard is regulated by law, and those who can be summoned to the Home Guard are:

  • Employees who have completed the first-time service and are aged 19-44
  • Those with command and education up to 55 years
  • Those who have entered into a voluntary contract

If the situation escalates, ordinary crews aged 44-55 can also be called in. Chapter 11 of the Civil Service Regulations regulates the employer's application for exemption.

Anyone aged 18–55 years residing in Norway can be called into the Civil Defense Service. The use of conscripts is provided for in the Civil Protection Act, and everyone in the age group may be required to serve as long as they meet the requirements and that service in the Civil Defense does not conflict with other statutory services. The Directorate for Social Security and Preparedness (DSB) organizes the Civil Defense.



UiT participates in a national push to curb Corona infection and has implemented measures to meet the government's order. UiT will, however, as far as possible, maintain tuition and scheduled exams. Manual routines must be automated, and necessary service delivery to employees must be maintained.

If more employees at UiT were to be infected, quarantined or called out for service to others, UiT could be in a critical situation. Therefore, employees at UiT must expect to be temporarily redeployed to tasks other than those usually handled by the employee.



20.03.2020 14.01
New rules on Corona related sick-leave and self-report
Read more at Regjeringen.no.

20.03.2020 12.52 p.m
The management at UiT has provided new information on holiday planning, possible change of work assignments at UiT and possible orders from other community players. Read more under Employees.

19.03.2020 14.52 p.m
Changes to exams due to the coronavirus will be extended through the Spring semester 2020.
The changes will therefore not only apply until April 17, as previously announced. If you need contact, use exam@support.uit.no

19.03.2020 11.01 p.m
Lecturing from home?
How to get started with lectures and seminars from home - see our digital lectures and seminars page

19.03.2020 12.19 p.m
Occupational injury insurance when working from home
Such as the situation is now, by definition you do not have a home-office. You have the opportunity to work from home for a period of time. Occupational injury insurance applies when you are at work, during working hours at the workplace. When it is agreed that you work from home, during this time, it will be considered the "workplace". For more information, see here: https://spk.no/en/insurance

17.03.2020 8.03 p.m.
Employees - access to UiT's buildings 
All doors with code lock will be locked all day from Wednesday 18 March at 8.00 a.m. Employees with work-related needs will still have access through the use of access cards.

16.03.2020 4.36 p.m.
Clarification regarding the work situation at UiT:
Employees at UiT will work from home unless it is necessary to be at their workspace.

16.03.2020 4.35 p.m.
UiT will open all buildings for a short period to help students
All of UiT The Arctic University of Norway’s buildings will be open between 10 a.m and 12 (noon) Tuesday 17th of March, in order for students to collect necessary equipment to be able to study from home.

16.03.2020 08.45
People with symptoms of acute respiratory infection
The Norwegian Institute of Public Health has new advice for people with symptoms of acute respiratory infection, basic symptoms of a cold or a sore throat – these people should stay at home. Those in close contact with people showing symptoms can still go to work and do not need to be quarantined. This also includes medical staff. The Norwegian Institute of Public Health still recommends a heightened degree of awareness, especially if those in close contact with people showing symptoms should themselves start to show symptoms.

15.03.2020 08.48
As of 16th of March, key cards will be required at all exterior doors.
As of Monday 16th of March, everyone will need a key card to access any UiT building.
 - All exterior doors at UiT will be locked at all times.
 - Employees will be able to access buildings as usual by using their key cards.
 - No PIN-code is required to open doors between 7 a.m and 5 p.m.
 - In order to fulfill their work-related tasks, students who are part-time employees at UiT can use their student cards to access buildings.

15.03.2020 07.35
Local quarantine injunctions
Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. This injunction is retroactive from, and including, 10th of March. Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. Please check your municipalitys web pages in order to keep up to date. For more information, see students and employees.

14.03.2020 16.22
Advice about home quarantine for everyone returning from outside of Norway

Everyone who has travelled from outside of Norway countries should be in home quarantine for 14 days after arrival, regardless of whether or not they have symptoms, retroactive from 27th February.

14.03.2020 14.38
UiT encourages all students who are presently on an exchange stay to return to Norway as soon as possible. If you cancel your stay, please send a notification to mobility@support.uit.no. For more information, go to "Travelling and exchange stays abroad".



If you have any questions, contact the academically responsible for your study program or class.

Need someone to talk to?
Contact the or University Chaplaincy or Student Counseling Centre

UiT has implemented following measures for students:



If you are a resident at one of the student housing by The Student Welfare Organisation and have been infected, or have been quarantined, please contact Samskipnadens emergency response officer as soon as possible.

The Norwegian Directorate of Health has introduced quarantine impositions all travelers arriving on in Norway from any other country. They are to be quarantined for 14 days irrespective of whether they have symptoms of infection or not. This imposition has been given retrospective effect from 27 February.

We wish to point out that Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. This injunction is retroactive from, and including, 10th of March.

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

Notify if you are currently quarantined at home

  • All students are encouraged to notify if absent as a cause of being quarantined. Notify the academically responsible for your study program or class.
  • Unit managers and academically responsible on study programs are to keep track and report back numbers to the faculty leadership.

Are you quarantined? Stay at home, and notify the person academically responsible for your study program or class. You are not permitted to venture to any campus location.

 

 



  • UiT plans for exams to be carried out. We are working to find good solutions for cases where the exam cannot be completed as planned
  • Changes to the exam due to the coronavirus will be extended for the spring semester 2020. The changes will therefore not only apply until April 17, as previously announced.
  • Exams that require physical attendance at the university's premises will be given new forms of examination, if possible: Written school exams will be converted to home exams, and oral exams will be arranged via digital solutions or changed to home exams.
  • Specific information about any changes to the exam form will be provided to the students via e-mail as soon as the changes are made.
  • In some cases, the exam may not be adaptable to the new situation. In these cases, the exam must be postponed. Further details will be sent via e-mail as soon as this is determined.
  • Exams will in most regards be held to the appointed dates
  • Students who are unable to complete an exam due to sickness or other special circumstances can deliver their self-certification via this form (only in Norwegian). This gives you the right to a postponed exam. The form needs to be delivered no later than one week after the exam in question.
  • You will be notified via e-mail if your exam changes. We will send out info as soon as any changes are determined.
  • Temporary regulations as a supplement to the Regulations for examinations at UiT has been prepared.
    Students who, due to sickness, child care or other special circumstances need extra time on their exam, can apply for it. For exams that have been adapted to home exams, the application can be sent to Fellestjenesten for eksamen. Click here for more information about how to apply. For exams that are planned as home exams in the first place, bachelor theses and master theses, the application needs to be sent to your faculty/institute. Contact your study adviser if you have any questions.

  • Questions need to be directed toexam@support.uit.no.


  • UiT has canceled all lectures and seminars that require students to be physically present. Lectures and seminars will, as far as possible, be replaced by digital alternatives. You will get more information about this from your study program/course
  • This applies initially from March 12 to April 17, 2020. The period may be extended
  • See Study from home for information on digital lectures
  • Scheduled digital lectures will go on as normal
  • Guidance will also be provided through digital channels
  • All planned teaching trips, research trips, and fieldwork are canceled. Ongoing trips can be completed. Contact your local manager for more information.
  • Students are not to stay on our campus during the period March 12 - April 17, 2020
  • If you need to Special needs accommodation in regards to your new study day, you may contact your study counselor or contact person for Special needs accommodation at your faculty. Together we can look at what measures may be relevant. Contact overview.


Supervised practical training for students at The University Hospital

Please notice that students (including exchange students) who are in supervised practical training at The University Hospital in North Norway (UNN) must follow the same guidelines as staff at the hospital. The guidelines can be found at the UNN intranet.

Students who are in/ are to go into practical training at hospitals, health institutions, public dental service or the municipal health service, are to follow the same guidelines as those employed at these institutions.

Practical clinical tuition for med students, dental- and dental hygienists has been canceled, for now until April 17.

Students must at all times follow recommendations, advice, and instructions from local authorities where they are stationed and from the field of practice where the students have their practice. If you have any further questions, please contact your university/institute.

Students in practice will follow the guidelines of the practice location.


Safety abroad

We encourage you to pay attention to the information given by your host university abroad, in regards to how the semester will be handled and alternatives planned for teaching and exams. You should be aware of the measures currently in effect regarding departure and entry for the country you are residing in.

We ask you to follow the travel advice and information provided by The Ministry of Foreign Affairs related to the coronavirus.

 Remember to register your stay abroad at www.reiseregistrering.no (only in Norwegian)

When returning home

To those returning to Norway earlier than intended, we ask that you contact your insurance company regarding reimbursement of additional expenses related to tickets and such. When canceling a journey, you should first contact the travel agent (airline or such, for rebooking or reimbursement of unused tickets). UiT will help cover additional expenses related to your home journey.

Updated information about travel restrictions due to corona in different countries can be found at IATA’s web pages.

If you’ve arrived from travels outside of Norway, you are to be quarantined for 14 days after arrival, whether or not you have any symptoms. Read more on FHIs webpages. If you do not have any symptoms of disease, you can travel to your arrival destiantion before the quarantine.

Keep updated on the measures here: https://www.helsedirektoratet.no/nyheter/informasjon-om-karantene-etter-reiser-utenfor-norden (only in Norwegian)


Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. 

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

 

The Royal Norwegian Ministry of Foreign Affairs has today the 14th of March introduced new travel advice, which will remain in effect until 14 April:

  • The Ministry of Foreign Affairs urges all Norwegian citizens travelling abroad to consider returning home as soon as possible, in a safe and quiet manner, in consultation with their travel agencies or airline companies.

Based on a direct communication with some of you on study abroad, we came to be aware that some of you do not want or need to cancel their study abroad programme. 

UiT however urges you to start making arrangements to return home as soon as possible.

For those who decide to return home

UiT will strive to do everything it can to assist you, including with academic adjustments and making alternate arrangements to ensure the continuation of your study plan.

  • We also urge you to share with us your travel plans with the International Cooperation Section via an email to mobility@support.uit.no to ensure a coordinated return home in a timely manner.
  • UiT has launched a comprehensive website about what to do in light of these difficult times. Please make sure to follow recent guidance issued by UiT on our website: https://en.uit.no/corona
  • Please reach out to your programme coordinator and/or exchange coordinator at your faculty to find out about more options to alternate arrangements to ensure the continuation of your study plan and progress
  • Please note that the Norwegian Loan Fund (Lånekassen) has special regulations and provisions for its loan recipients who were forced to interrupt their study abroad due to the Covid-19 pandemic situation.
  • Outbound students, who are recipients of Erasmus+ or Nordlys/Nordplus, will continue to receive their scholarships after return home. North2North recipients will continue to receive their scholarships for this semester.
  • Please make sure to contact your insurance company for reimbursement of extra expenses for tickets or more. In case of cancellation of travel, please contact your airline company or travel agency. UiT will gladly help cover additional costs associated with returning home.
  • You can find updated information on travel restrictions due to Coronavirus outbreak in different countries: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

For those who decide to stay abroad

  • UiT urge you to follow the guidance and updates issued by the host institution in relation to academic adjustments or other alternate examination delivery assessments.
  • Please make sure that it is your duty to keep yourself informed in a timely manner about any possible restrictions on air travel.
  • You can find updated information on travel restrictions due to Coronavirus outbreak in different countries: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

Additional expenses in connection with an early return to Norway

You should start by contacting your insurance company/ check out your travel insurance. You may apply to UiT for reimbursement of additional costs in connection with early departure from abroad, which airline and travel insurance does not cover. More information and application form can be found here https://uit.no/korona#v-pills-673806 (in Norwegian only). Deadline for application is 20.04.2020.



Most of the IT-services UiT offers to students can be used from home. Below is an overview of relevant services and tutorials.

Send an email to orakel@uit.no if you need assistance.

Equipment


In order to participate in classes from home, you will need a laptop and possibly a microphone and webcamera.

You can install Microsoft Office (Word, PowerPoint, etc) and other software on your laptop.

  1. Install Microsoft Office by logging into Office 365. Click on "Install Office" in the upper right-hand corner of the page.
  2. Other software can be installed from LiReg.

Classes


Your teacher will tell you about changes to how classes will be run. Keep an eye on Canvas and your student email.

Classes might be offered online in Skype for Business or Adobe Connect. If you are told to participate in an online class, connect early so that you can test that everything works.

Canvas works just as well at home as it does on campus.

Online classes in Adobe Connect and Skype for Business will be the same as planned.

Library services


Library services can be accessed with a temporary VPN solution. See status message from Orakelet for how to connect.

Study groups and collaboration


How does your study group work together when campus is closed? What about preparing group assignments? We recommend the following:

  1. If your teacher has activated the option, you can create a group within your Canvas course. Send this tutorial to your teacher. Afterwards follow these instructions for creating your own group.
  2. You can create a Team in Office 365 and invite your fellow students.

Both options let you share files and have meetings online.

The libraries are closed until April 17. We offer subject assistance online and digital services are available.

Contact the University Library: post@ub.uit.no

Visit the University Library website

Ordering and borrowing books


Book orders

We have closed book ordering. It is not possible to borrow paper books from the collection.

Interlibrary loans

We have closed for interlibrary loans since many libraries in Norway and abroad are closed.

Expired loans

You can keep all expired loans until we are operating normally again. No reminder messages will be sent while we are closed due to the Corona outbreak.

Copying course material


It is legal to copy up to 15% of the total pages to share with fellow students. Read more about the legal restrictions on copying here.

Access from home (VPN)


Connecting to VPN

Orakelet has now found a temporary fix for using VPN to access all library services: 

  1. Start Cisco AnyConnect Secure mobility Client as usual
  2. Write server address: vpn.uit.no/bibliotek
  3. Click Connect and log on

We urge you to only use this profile to access the library services (databases, e-journals etc.)

Check the latest IT support announcements from Orakelet here.

Searching for literature


Do you need help finding material on your study subject, check out our handy guide on searching for literature.

You can search for Open Access articles using the browser add-ons Kopernio or Unpaywall or ask that material be made accessible using the Open Access Button.

Useful digital resources


Scandinavian University Press’ (Universitetsforlaget) is making Idunn, their digital publishing platform for academic journals and books, open for the public. You can browse and read more than 36,000 quality assured journal articles and book chapters, over 70 journals and numerous scientific book.

The National Library of Norway now offers extended access to its digital collection. More information (only in norwegian). Sign in with Feide. Choose «Nasjonalbiblioteket Seksjon Publikumstjenesten, Utlånet» as your library when sending the application. Applications are processed consecutively, and if you don't have access within 30 minutes you can send an email to veiledningen@nb.no

Ordnett.no is a digital language and dictionary service that gives you access to a large number of digital dictionaries directly on your computer, your smart device or your mobile. Log in with Feide. Download the Ordnett-app (Android and iOS).
 

Many larger publishers are opening up access to their resources temporarily due to the corona virus situation. The International Coalition of Library Consortia (ICOLC) has made an overview spreadsheet of the publishers and access levels here.

Problems with EndNote?


Are you experiencing problems with EndNote while working from home? Follow this guidance and find a solution to your EndNote-problems.

Or contact us at endnote@support.uit.no

Courses and teaching


All of our scheduled Skype courses will be held as planned. You can find an overview of our Skype courses here. All on-campus classes have been cancelled and will, if possible, be held in digital format.

Subject assistence and public defence of thesis


All library subject assistance will now be given over Skype and phone. If you need help finding material for your public defence contact our subject librarians. Here is the contact information for all of our subject librarians.

Other questions?


Do you have other issues you need help with? Contact the University Library post@ub.uit.no

Are you an international degree-seeking student at UiT, and have questions concerning the current situation?  Please contact adviser ida.m.killie@uit.no at the Research, Education and Communication Division.



Infection or suspected corona covid-19 infection is handled by the primary and specialist health services. If a person is confirmed to be infected, the health service will identify who has been in close contact with the infected person during the period others may have been exposed to infection. Relevant people will then be contacted.

The health authorities advise the population to pay attention to the facts, advice and measures about the coronavirus, including preventive infection control, good hand hygiene, cleaning of objects that are touched by many people, and keeping a distance. In addition, everyone must follow local information provided by the local authorities.

Usefull links:

Definition of close contacts (high risk exposure): 
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/advice-to-health-personnel/definitions-of-probable-and-confirmed-cases-of-coronavirus-covid-19-and-con/

Workspace advice, including colleges and universities 
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/advice-and-information-to-other-sectors-and-occupational-groups/workplace-advice-including-colleges-and-universities/

Helsenorge.no’s webpage about the Coronavirus – facts, advice and measures (only in Norwegian)