Norsk versjon

Information regarding the corona virus

We are waiting for the Governments assessment before we can say whether there will be changes and adjustments at the start of the autumn semester 2020. See advice and prevention measures from the Government here.

All lectures and exams will be conducted digitally for the rest of this semester.  Physical events, conferences, and gatherings at UiT originally scheduled for this period are cancelled. More information about the form of lectures and exams will be provided by your study program or course.

19.05.20 13.07 p.m
The Arctic University Museum and The polar museum are re-opening
Read more here

18.05.20 04.54 p.m
Food and drink
After UiT's rules for campus stay were changed from week 20, The Arctic Student Welfare Organisation has worked to secure a food and beverage service for students and staff at all campuses. From Monday, May 18, we open selected canteens and a coffee shop with a reduced offer. See here for more information.

11.05.2020 01.15 p.m
Ordinary student exchange is canceled for the autumn semester of 2020.
Because of the uncertainties surrounding the corona epidemic, UiT The Arctic University of Tromsø has decided to cancel all student exchange for the autumn of 2020. Read more about here.

08.05.20 06.30 p.m
Gradual and controlled reopening of campus for employees and students
At UiT, we want to facilitate a gradual reopening of our campuses as of next week (Week 20), per the Government’s decision of May 7.
Click here to read more.


Here you can read more information from the Norwegian Government with advice and measures for the population in regards with the pandemic.

Questions from the media are to be addressed to the press contact, tlf 481 30 555, or to the head of communications Hanne Karde,
tlf 913 05 490.

 

As the campuses are gradually re-opening,  employees and students must familiarize themselves with the infection control advice that has been developed for presence at UiT areas. These can be read here.

The fundamental infection control measures are:

  1. Sick people are to stay at home
  2. Good hand- and cough hygiene and intensified cleaning
  3. Measures meant to reduce contact

The advice is based on information provided by the Norwegian Institute of Public Health, that can be read here.

Read more about the coronavirus and infection control at sikresiden.no. Employees and students are also encouraged to follow the advice provided at the Norwegian Institute of Public Health web page, and The Directorate of Health web page, as well as municipal web pages in the municipality one is staying in.



The coronavirus infects mainly through droplet infection and contact infection, and can be transferred mainly via two possible routes of transmission:

  • The direct route of transmission means infection through the air and by direct contact. Airborne infection is possible when a sick person sneezes or coughs, and the virus is inhaled or comes in contact with mucous membranes in the eyes, nose, or mouth of a person nearby. Contact infection occurs when a virus is transmitted by direct contact between the infected and other people.
  • The indirect route of transmission means that the virus infection is spread through objects and surfaces. The coronavirus can survive on surfaces for a few hours or even several days, depending on the type of surface, temperature, and air humidity.

This video from the Norwegian Institute of Public Health shows how infection can spread via our hands.



  • If you have any form of airway symptoms, you are to remain at home
  • Regularly washing your hands with soap or hand sanitizer
  • Regularly washing objects and surfaces touched by many
  • Avoid touching your face with your hands
  • Avoid coughing and sneezing on others
  • Cough and sneeze into a paper towel. Cough or sneeze into your elbow if you don’t have a paper towel available
  • Don’t shake hands and avoid hugging
  • Keep a distance of minimum 1-meter from other people
  • Groups of no more than 50 people.


Handwash is the most important measure to prevent infection. Short nails are easier to keep clean than long ones. Washing your hands has to be done the right way to ensure it is indeed effective. Check out the video below to see how.

Students and employees are to wash their hands:

  • before leaving home and when returning home
  • when arriving at campus
  • when changing workrooms or equipment
  • after coughing/sneezing and wiping the face/ nose
  • after going to the toilet
  • before putting on and after taking off gloves
  • before and after meals
  • after being outdoors
  • if your hands are visibly dirty

The coronavirus is sensitive to alcohol, and hand disinfection can be done if you do not have access to soap and water. Note that the effect depends on you using enough spirits so that your wrist and all of your hands become wet. Let your hands air-dry afterward. If your hands are visibly dirty, the disinfection will not work. Here you can watch a short video about the correct procedure for hand disinfection.

En dråpe er ikke nok – En film om riktig bruk av hånddesinfeksjon from Folkehelseinstituttet on Vimeo.



Using gloves does not reduce the need for good hand hygiene, because infection via hands with gloves occurs the same way as with hands without gloves. FHI does not recommend the regular use of disposable gloves. This video shows why the wrong use of gloves is an infection risk. The video is made for the health service but is useful for others in terms of virus infection via hands. If disposable gloves are to be used, it is important to know how to take them on and off. FHI has made a movie that shows the right procedure.



Infection or suspected corona covid-19 infection is handled by the primary and specialist health services. If a person is confirmed to be infected, the health service will identify who has been in close contact with the infected person during the period others may have been exposed to infection. Relevant people will then be contacted.

The health authorities advise the population to pay attention to the facts, advice and measures about the coronavirus, including preventive infection control, good hand hygiene, cleaning of objects that are touched by many people, and keeping a distance. In addition, everyone must follow local information provided by the local authorities.

Useful links:

Definition of close contacts (high risk exposure):
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/advice-to-health-personnel/definitions-of-probable-and-confirmed-cases-of-coronavirus-covid-19-and-con/

Workspace advice, including colleges and universities
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/advice-and-information-to-other-sectors-and-occupational-groups/workplace-advice-including-colleges-and-universities/

Helsenorge.no’s webpage about the coronavirus – facts, advice and measures (only in Norwegian)



Below you will find several questions and answers within different topics:



UiT-students are students registered with study programs and classes at UiT

I am on exchange or in practice abroad. Should I come home to Norway?
UiT encourages all students who are abroad this semester to come home if possible. Regardless if you chose to cancel your stay abroad or stay where you are, please notify mobility@support.uit.no

What if I decide to not return to Norway
If you choose to stay at your institution abroad, you must refer to orders and information in the host country and from your host university. Pay particular attention to the current regulations for leaving and entering the country in which you are located.

What about visa/residence permit if I choose to stay?
Here you need to be very careful. You must always ensure that you have a valid residence permit in the host country. In addition, if you are an international UiT student on exchange, you must ensure that your residence permit in Norway is valid when you wish to return. See information from UDI here: https://www.udi.no/en/about-the-corona-situation/

I have chosen to stay abroad, can I change my mind later?
It is important that you do a risk assessment. You need to check your travel insurance for rights in case of serious illness, sudden need for return home, and other circumstances related to a developing situation in your host country. Travelling home can be challenging if more countries choose to close airports and borders. Also, check options for extending your visa if you need to stay in the host country longer than planned. Links to official Norwegian advice (in Norwegian):

I am quarantined abroad or a travel ban has been introduced here. How should I approach the advice to return home?
Ask your nearest Norwegian foreign service station about what to do, here is an overview of Norwegian foreign service stations: https: //www.regjeringen.no/no/dep/ud/org/utenriksstationer/id524467/
Send information to UiT at e-mail mobility@support.uit.no and keep up to date on UD's travel information

Must everyone who is returning from abroad go into quarantine?
All travelers coming to Norway from abroad must go into quarantine for 10 days from the day of entry, regardless of whether they have symptoms or not.

I am a student on exchange or doing practical training abroad.  What do I do if I am/become infected?
You need to follow the rules where you are located. Keep well informed, and report to mobility@support.uit.no and your parents or legal guardians/next of kin.

If I cancel my exchange stay and I can no longer finish my exam – can I take it home on a later date?
You need to clear this with your host University/practice institution. In general, UiT cannot evaluate education given at other universities. As far as possible, UiT will alternatively facilitate that students returning early may take courses and sit for exams at UiT. For more information, contact your department administration.

I am an exchange student and have cancelled my stay abroad. Can I register for courses at UiT?
Yes you can. You must contact your study program as soon as possible, for a clarification of which course you can take. This can be about ordinary courses at UiT and special syllabus. Your study program will ensure that you are enrolled in the course.

What will happen to my Erasmus+ grant or other grants if I return home early because of corona?
Regarding Erasmus+ and Nordlys/Nordplus: UiT are in consultations with DIKU. Grantees will receive specific information as soon it is available. Students supported through the north2north-program will keep their grant for this semester.

What happens with State Educational Loan Fund if I go home early because of corona?
Check information from the Loan Fund here (in Norwegian only)

What do I do with additional expenses related to returning home, i.e housing, plane ticket and such?
You should start by contacting your insurance company/ check out your travel insurance. You may apply to UiT for reimbursement of additional costs in connection with early departure from abroad, which airline and travel insurance does not cover. More information and application form can be found here: https://uit.no/korona#v-pills-673806 (in Norwegian only). Deadline for application is 20.04.2020.

I have an ANSA-insurance, what does it cover?
Here is a link to what the insurance covers: http://www.ansa.no/artikler/corona-hva-dekker-forsikringen (only available in Norwegian)


I'm planning fieldwork abroad for the summer, will that be ok?
The departments concerned are working on alternatives to fieldwork abroad not involving travelling or physical contact. For some digital interviews can be relevant, for others more theoretical approaches will apply.

What does the Ministry of Education report on corona and Norwegian foreign students?
Here is a link to information https://www.regjeringen.no/no/aktuelt/korona-og-norske-utenlandsstudenter/id2693554/ (only available in Norwegian)



UiT-employees where stays abroad are part of their work-related tasks; work trips:

Who are to be quarantined and who are to work from home?
If you’ve arrived from travels outside of Norway, you are to be quarantined for 10 days after arrival.

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

Stay at home, and notify your nearest manager. You and your nearest manager need to clarify what kind of work-related tasks you are to perform while at home. You do not have the option of coming into your workspace. Contact your nearest manager to determine work-related tasks and practical arrangements. 

What about visa/residence permit if I choose to stay?
Here you need to be very careful. You must always ensure that you have a valid residence permit in the host country. In addition, if you are an international UiT-employee on a stay abroad, you must ensure that your residence permit in Norway is valid when you wish to return. See information from UDI here.

I have cancelled a job trip before leaving UiT. Will I receive reimbursement for prepaid travel expenses?
UiT employees will reimburse prepaid expenses related to job travel, even if cancelled. Use your normal travel claim form.

What if I cannot find air or ground transport to get home?
This is for job-travel. You should first check with your insurance company/travel insurance. UiT will otherwise cover additional expenses incurred in connection with extended stay or alternative means of travel. Stay in contact with the HR-responsible at your unit.

Who knows the most about the corona-situation where I am currently staying?
Local health authorities in the country you are currently staying will be the ones best informed. Check out where you can find updated information and where you can get assistance if needed – and check your travel insurance.

How will expenses for an extraordinary return trip be covered?
You should first check with your insurance company/travel insurance. The rule is that UiT will reimburse expenses that your insurance will not cover.

Whom at UiT do I notify about my research stay/work trip abroad?
You shall always report to the HR-responsible in your unit – and to your nearest family.



I am a foreign exchange student or intern/trainee at UiT. Do I need to return home?
You will need to check the advice provided in your home country, and then evaluate the option of returning home. You will have no issue staying in Norway as long as you have legal residency and your health insurance is in order.

I have been encouraged to return home because of the coronavirus. Will I still be able to finish my semester at UiT?
UiT seeks to make sure you are not hindered in your studies; See the Temporary regulations as a supplement to the Regulations for examinations at UiT

My residence permit to Norway is ending. What do I do?
You will need to pay close attention to this; pay attention to information from the police and other agencies, i.e. https://www.sua.no/en/. UiT will seek to give further clarification in this matter.

I am a foreigner and take a full degree at UiT, who can I contact?
Send your question to international@uit.no.

I am a foreign citizen, what about my residence permit to Norway?
You must ensure that your residence permit is valid when you wish to return to Norway, otherwise you will be denied entry. See information from UDI here

Am I part of the Norwegian National Social Insurance Scheme (norsk folketrygd) when I am an exchange student in Norway?
Exchange students at UiT who are to stay for less than 12 months do not automatically become part of the Norwegian National Social Insurance Scheme (norsk folketrygd). Students from the Nordic Countries/EU/EEA/Switzerland already have a normal health insurance from their home country. Students from other countries can apply to NAV for a membership in the Norwegian National Social Insurance Scheme. It is important that you know the status of your health insurance.

Where can I find updated travel information about travel restrictions?
Here is a link to information provided by IATA

Should I notify anyone at UiT if I decide to travel?
We urge you to share with us your travel plans, please send an e-mail to mobility@support.uit.no. Also notify your study coordinator about your decision as soon as possible. We will attempt to find the best solutions for your study plan and progression.

I just got back from a journey out of the country. What do I do?
Everyone who has been abroad must go into quarantine for 10 days after arrival. If you develop symptoms of a cold, you need to be in isolation. Norwegian airports will however stay open for foreigners who wish to return home. Check what options that are available for you, call the corona-line in your municipality.

What happens to my grant if I cancel my stay because of the coronavirus?
First, contact those who are paying your grant, e.g. your home university/project. Next, you should check with your travel insurance.

What do I do with additional expenses related to returning home, i.e. housing, plane ticket and such?
You should start by contacting your insurance company/ check out your travel insurance. You should also contact your home university.

What happens to my dorm room at The Arctic Student Welfare Organization if I suddenly decide to leave?
Remember, it is your responsibility to terminate your housing tenancy agreement with The Arctic Student Welfare Organization. Second, send us a message about the issue to mobility@support.uit.no. UIT will clarify with The Arctic Student Welfare Organization how we may handle this.

  • Note 1: If you live in private accommodation, you will need to contact your host/property owner and arrange the matter yourself.
  • Note 2: For those of you who have already returned home and follow lectures/exams at home: please make sure to terminate your housing tenancy agreement if you have decided not to return to Norway for the rest of this semester.

I am an international student who has been laid off from work due to the corona-situation. What should I do?
Send your question to international@uit.no



There are many employees at UiT recruited abroad or who are currently on research- or guest stays at UiT.

I am an employee at UiT, but I do not have a Norwegian citizenship. Do I need to return home?
You need to pay attention to the advice given in your homeland, and evaluate your options for returning home. You will have no issue staying in Norway as long as you have legal residency and your health insurance is in order. If you intend to return home, it is important that you clarify this with the HR-responsible at your unit.

My residence permit is ending. What do I do?
If your employment/grant period is ending and your residence permit is ending as well, it is important that you keep close attention for options both for extending your residence permit and for returning home. See information from UDI here: https://www.udi.no/en/about-the-corona-situation/ It is also important to be in close and early contact with the HR-responsible in your unit.

I have a research- or guest stay at UiT, but I am not an UiT-employee. What do I do?
Listen to the advice given in your homeland and your institution at home. Consider your options for returning home. Check your health insurance. Inform your contact person/team leader at UiT.

Am I a member of the Norwegian National Social Insurance Scheme (norsk folketrygd) when I am employed at UiT?
Employees at UiT are members of Norwegian National Social Insurance Scheme (norsk folketrygd) from the first day of your employment.

Am I a member of the Norwegian National Social Insurance Scheme (norsk folketrygd) if I am at a research- or guest stay at UiT?Everyone planning to stay in Norway for more than 12 months is a compulsory member of the Norwegian National Insurance Scheme, regardless of being employed or not. For shorter stays (3-12 months), persons who are not compulsory members through an employment relationship can apply to NAV for voluntary membership. More information, NAV 02-07.05: https://www.nav.no/soknader/en/person/til-eller-fra-norge/opphold-eller-arbeid-i-norge

I have a research- or guest stay at UiT but I’m not employed – what do I do with additional expenses in the case I should return home early, i.e. housing, plane tickets and such?
You should first check with your insurance company/travel insurance. Contact your home institution.

I need a new/renewed access card - who can I contact?

As of week 21, Oraklet will handle printing of access cards for employees as usual, within their opening hours. Students who need a student card needs to contact studieinfo@uit.no in order to schedule an appointment.



Ordinary student exchange is canceled for the autumn semester of 2020.
Because of the uncertainties surrounding the corona epidemic, UiT The Arctic University of Tromsø has decided to cancel all student exchange for the autumn of 2020. Read more about it here. 



What happens with student exchange autumn semester 2020?
Ordinary student exchange is canceled for the autumn semester of 2020. Due of the uncertainties surrounding the corona epidemic, UiT The Arctic University of Tromsø has decided to cancel all student exchange for the autumn of 2020. Read more about it here. 

I need to have a new student card printed – where can I get help?
Starting from week 18, it will be possible for students in Tromsø to get access cards issued.
Opening hours: Monday, Wednesday and Friday from 1 pm 10 am - 12 pm
Location: Group room to the right of main entrance UB.
We request that the main entrance to UB be used. Stairs to/from the walking hall will be blocked off during the relevant period.

Is it allowed for students to stay on campus now?

UiT will facilitate a gradual opening of the campuses from week 20, in line with the government's decision on May 7. Read more here.
For those students who are permitted to return to campus, it is important to familiarize oneself with the infection prevention measures prepared. You can find these here.

Will UiT's libraries be open?
University libraries are also gradually opening. See more information here.

Is it possible to borrow a PC at UiT in connection with the corona situation?
UiT has a limited number of PCs to lend to students if needed during the corona situation. If you are unable to obtain a PC in any other way and are in critical need of one in the study situation, you can send an email with grounds for reasons to studieinfo@uit.no. The loan will be limited to the period you need the equipment. Show solidarity with your fellow student, so that those who are in real need of a PC can get access.

I don’t have the option of working from home. Where can I sit when the campus has shut down?
All students must work from home. We recognize that this is not an ideal work situation for many, but this is the situation as of now. We ask for your understanding, and that you respect our decision. We are, however, working to find solutions for students who are not able to take an exam from home. We are in dialogue with the Municipality about this. We will return to this matter once we have more information.

I borrowed books from the university library. Do they get extended deadline now due to closing so I don't have to pay/get charged?
All overdue loans can be kept until the University Library is back to normal opening hours. Notices will not be sent as long as the library is closed due to the corona outbreak.

Is the bookstore on campus open?
The bookstore Akademika in Tromsø states that they evaluate the situation from day to day, and for now the bookstore is open. They have closed the passage entrance to the Solhallen and are keeping the entrance from the outside open. The preliminary recommendations from the authorities is that retail and transport should be open.

For Akademika on other campuses, see the overview here, or contact the store.

Is it okay for students to be social and meet outside campus?
The authorities recommend as little contact as possible. In general, it is recommended, "to keep a distance and not be around too many people". We encourage our students to follow the advice of the government. Read the advice here.

The premises of vocational schools, colleges and universities will be opened for a small group of students and employees from April 27. The prerequisite is that measures for infection control are met. Read more here.

I am a student working in the health sector during the corona epidemic. What will happen to my grant?

Students who work in the health sector will still keep their grants, even if they earn more than the grant allows for. Many students are laying down important contributions in the health sector during the corona crisis. The government is therefore temporarily removing the limit for how much these students can earn, without losing the grant part of their study loan. Read more in this press statement (only in Norwegian).

How will lectures take place in the future?
Work is now being done on alternative digital solutions and adapted educational offerings. This will vary with different courses and study programs.

Will a recording of lectures be stored so that I can watch the recording afterward?
This is yet to be determined. We are considering various alternatives to find the best solution.

What should I do when I cannot attend compulsory lab work and fieldwork?
You will be allowed to take the exam as planned, and it will be arranged for completion of the work requirement in retrospect.

Can I get personal guidance digitally for the master's thesis and the like?
Yes.

Can I meet my supervisor other than on campus?
No, physical education and guidance should be avoided.

I am a student of assembly-based program and we will soon have an assembly. Will this be canceled?
Yes.



I want to apply for admission at the UiT in the autumn of 2020. Does the outbreak of the coronavirus affect the admission or the admission deadline at UiT?
There are no changes to the admission regulations, and the deadline for applications on April 15 applies to anyone who wishes to apply for admission in the fall of 2020.

We recommend that you stay up to date on information given on Samordna Opptaks web pages (only available in Norwegian).

Where can I find information about UiT's study programs?
Our study catalog can be found here: https://en.uit.no/education

Are you unable to get your residence certificate by April 15?
We recommend that you upload the documents you have available by the deadline of April 15, and upload the rest as soon as possible. We are aware that the tax authorities have some delays in printing certificates due to the current situation. Unfortunately, we cannot guarantee that we will be able to handle everything that is submitted beyond April 15, but we will do our best to enable you to compete in the right quota.

When will admission letters to the international students be sent?
There is currently a great deal of uncertainty associated with the spread of the coronavirus globally and the long-term consequences it will have. Therefore, it is difficult to predict what restrictions Norwegian or other authorities will impose over the next few months to prevent further spread of the virus. Based on this, we have chosen to postpone sending out admission letters to international applicants by two weeks (from mid-April to the end of April) to have more time to get a better overview of the situation and to see what possible restrictions which may come from Norwegian and possibly other authorities.

Teaching in the autumn 2020 and program specific information

How the situation regarding Corona will evolve remains unclear, and changes may happen suddenly. The reception of students, the start of the semester, and teaching in the autumn of 2020 will, therefore, have to be constantly adapted to any new infection control measures.

The university leadership has decided that the autumn semester will be planned based on two scenarios with the following content and guidelines:

  1. Hybrid semester  
  2. Digital semester  

Details regarding your specific program and semester start will be sent to you by your faculty. Please await further information.

Study permit

If you need a study permit, please follow the instructions and information given from the Norwegian Directorate of Immigration: https://www.udi.no/en/want-to-apply/studies/

Please make sure that you keep updated on the entry regulations set by the Norwegian government: https://www.udi.no/en/

Please keep updated on your own country's travel restrictions.

More information on our website here: https://en.uit.no/education/studentportal/new/art?p_document_id=373688

Deposit payment for NON-EU citizens

Self-funded Master, Bachelor & Onsite One-Year program students (NON EU /EFTA citizens): You MUST transfer your subsistence funds as required in the proof of financial ability to the holding deposit account to be able to apply for a student visa (Study Permit). Follow this link for more information: https://en.uit.no/education/art?p_document_id=592128

NOTE: The deadline for transfer is set to October 1st, due to the unusual circumstances.

New student at UiT

You will find all the information you need as a newly admitted student to our university at: https://en.uit.no/education/studentportal/new

Housing

Information about how to apply for housing can be found at: https://samskipnaden.no/en/tromso/bolig

Any questions you might have about housing and/or child-care, you can direct to this email address: tromso.bolig@samskipnaden.no

 



How will exams be executed going forward?
UiT is planning to make sure that as many of this spring's exams can proceed as planned. We are working to find good solutions for those cases where en exam cannot proceed as planned. This, for example, entails school examinations and oral exams. The faculties are considering which school exams and oral exams can be replaced by home exams. Some oral exams can be handled digitally. We will notify the students concerned via e-mail about any changes. Students will also be notified by e-mail if the exam cannot be changed.

What do I do if I cannot submit my exam due to the coronavirus?
If you are sick, or unable to submit your exam due to other special circumstances, you can deliver a self-certification. Your self-certification is to be registered via this form. If you want to deliver a medical certification, you can do this in the same form.
You can find more information on the website « Illness in connection with examination – right to re-scheduled examination».
You can find more information on the «Illness in connenction with examination» webpage.

What is the deadline for delivering my self-certification/medical certificate?
The deadline is one week after the exam in question.

It is impossible for me to submit my exam from home. May I be allowed to submit the exam on campus?
UiT is examining whether exceptions can be made for individual students in special cases, but at the moment this is not possible. If you cannot find a solution, you can deliver a self-certification and sign up for an extended exam. Self-certification is to be registered via this form. The deadline to submit the certification is one week after the exam.

Is it possible to borrow a PC at UiT in connection with the corona situation?
UiT has a limited number of PCs to lend to students if needed during the corona situation. If you are unable to obtain a PC in any other way and are in critical need of one in the study situation, you can send an email with grounds for reasons to studieinfo@uit.no. The loan will be limited to the period you need the equipment. Show solidarity with your fellow students so that those who need a PC can access one.

Will there be any changes in the deadlines for signing up for courses, post-sign-ups for exams, obligatory activities and such?
No, there will be no changes to these deadlines.

Will the examination date change?
As far as possible, exams will be held on the scheduled date. If the date for your exam is indeed changed, you will be notified via e-mail. We will inform you as soon as any changes are confirmed.

How will I know if my planned exam will be changed to a home exam or postponed?
You will be notified via e-mail as soon as this has been clarified.

Will the deadline for submitting grades change?
UiT may change the deadline due to conditions related to the coronavirus. The deadline may be extended by two weeks.

Can the form for which my exam is graded change?
The study programmes have the option of changing the form, e.g. from letter grades to passed/not passed. If this happens, you will be informed via e-mail.

What happens to the exams that cannot be conducted digitally?
Work is being done to find solutions for all exams, however – some exams will need to be postponed. If your exam cannot go through as planned this spring, you will be notified about it.

What happens if I cannot complete my obligatory activity, such as practical training and course work, due to the coronavirus?
Your faculty will evaluate whether it is possible for you to submit an exam, even if the obligatory activities are not completed. If this can be done, you may be obligated to go through the obligatory activities within a certain period of time later on. The grades will not be valid before the obligatory activities have been completed, and approved. Obligatory activities that do not require a physical presence at campus will, for the most part, go through as normal. You will be notified by your study program should about any changes.

I cannot submit my exam because I am at home with children. What are my options?
Students with child care can apply for extra time if the closed kindergartens and schools makes it difficult to submit an exam.  For more information, check out « Individual adaptation during an examination »

If you are still unable to submit within the deadline, you will need to submit a self-certification form.

Will grades by announced at Studentweb as usual?
Yes, it will be announced at Studentweb as usual.

Can my education be delayed or incomplete due to the coronavirus?
UiT is working towards finding solutions that ensure that students affected by the coronavirus are not delayed in their studies.

Could my education remain unfinished, due to my practical training being cancelled because of the coronavirus?
UiT is working towards finding solutions that ensure that students who cannot finish their practical training because of the coronavirus are not delayed in their studies.

My exam has changed its form of examination, and I am in need of individual adaption.
If you are in need of individual adaption on your exam, you can apply for it. Read more about individual adaption here.



I am scheduled to conduct a public defence of my Ph.D. thesis at UiT while the campus is closed. How do I do this?
See here for updated instructions regarding public defences of doctoral thesis.



Practical training in Norway

I am currently in practical training. Am I to carry on?
Yes, as long as the institution you are at still offers practical training.

I am sick/quarantined/prevented from finishing my practical training due to the coronavirus. What should I do?
This will be counted as a valid reason for absence. Self-certification will be accepted as documentation. A possible solution may be to finish the practical training at a later point, or there may have to be an alternative plan.

I am unable to finish my practical training. What happens to my study progression?
Your faculty will examine whether it is possible for you to submit an exam even if the practical training remains incomplete. If this is possible, you may be required to finish your practical training within a certain time period. If this is not possible, practical training may change and/ or be postponed. UiT is looking at possibilities for alternative adaption to the educational pathway so that the study progression of students can be safeguarded to the greatest possible extent. You will be provided with information by your study program.

I study health/social education, and I will not be able to finish my practical training. What happens to my study progression?
Educations that follow framework plans or national guidelines have been authorized to dispense with regulations on practical training, as long as it is necessary and justifiable, and as long as the learning outcomes are achieved. Practical training can also be changed/postponed. Possible measures and solutions will be assessed specifically for each program. Efforts are being made to look at the possibilities of alternative facilitation of practical training so that the study progression of students can be safeguarded to the greatest possible extent. Practical training will be carried out as normal wherever possible. You will get the information from your study program.

Healthcare students are considered health professionals and can be ordered and enrolled as reserve personnel in the health services. This also applies to employees with a health professional background. UiT will, as far as possible, make it possible for emergency services to be counted as practical training.



I need to have a new employee card printed – where can I get help?
Starting from week 18, it will be possible for employees in Tromsø to get access cards issued.
Opening hours: Monday, Wednesday and Friday from 1 pm 10 am - 12 pm
Location: Group room to the right of main entrance UB.
We request that the main entrance to UB be used. Stairs to/from the walking hall will be blocked off during the relevant period.

Who can work from home?
Employees at UiT should work from home unless it is absolutely necessary to be in the workplace. We advise employees and students in at-risk groups to work from home following UiT Norway's Arctic University guidelines for campus access, the Norwegian Institute of Public Health's risk groups advice, and advice from helsenorge.no.

Facilitation of work in the workplace for employees and students in risk groups may be appropriate, with the following procedure:

  • The measure must follow FHI's assessments, which will be updated as new knowledge is added
  • The manager must identify risk factors, and whether the employee can come into contact with infected individuals in the workplace or even pose a risk of infection based on the advice of the Norwegian Labor Inspection Authority.
  • Guidance in risk assessments
  • It must be voluntary for the employee to work in the workplace
  • There must be a need at the faculty/unit, which cannot be solved by using a home office
  • Infection prevention measures must be followed

What should employees with dependents in the risk group do?
See the answer to this in the previous question above.

How can I work from my home office?
Here you can find relevant information about working from home.

Am I allowed to go to work in order to pick up necessary equipment?
As long as you are an employee, and not in the risk group or in quarantine, you may go into the workspace to pick up necessary equipment.

Will UiT's libraries be open?
The university libraries are gradually opening. See more information here.

What should I do if I am unable to obtain syllabus literature for studies because the library is closed?
See information from the University library here

Are all events organized by UiT cancelled?
Yes, all events up until 19th of April have been cancelled. This period may be extended.

Should we cancel all physical meetings, even those with few colleagues/attendees?
Any meeting, internal meetings with only a few attendees included, is to be done electronically if possible.

Can I still buy food on campus?
Some canteens are now open. For more info, see here for more information.

How is cleaning being handled at the campuses?
Because of the virus outbreak, UIT has intensified its cleaning of all contact surfaces. Bottles of hand sanitizer has also been placed in areas where washing your hands is not an option.

Change in responsibilities and duties
UiT participates in a national push to curb corona infection and has implemented measures to meet the government's order. UiT will, however, as far as possible, maintain tuition and scheduled exams. Manual routines must be automated, and necessary service delivery to employees must be maintained.
If more employees at UiT were to be infected, quarantined or called out for service to others, UiT could be in a critical situation. Therefore, employees at UiT must expect to be temporarily redeployed to tasks other than those usually handled by the employee.



Who is to be quarantined and how do I work when quarantined
If you’ve arrived from travels outside of Norway, you are to be quarantined for 10 days after arrival. Read more at FHI webpages

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

Stay at home, and notify your nearest manager. You and your nearest manager need to clarify what kind of work-related tasks you are to perform while at home. You do not have the option of coming into your workspace. Contact your nearest manager to determine work-related tasks and practical arrangements.

I am on a research stay/business trip abroad. Should I return to Norway?
UiT encourages all employees to return home if possible.

How about a visa/residence permit if I choose to stay?
You must always ensure that you have a valid residence permit in the country of residence. In addition, if you are an international UiT employee abroad, you must ensure that your residence permit in Norway is valid when you wish to return. See information from the UDI here.

I’ve canceled a work trip. Will I be reimbursed for expenses already made?
Employees will be reimbursed for their work trips, even if the trip is cancelled.

This applies to business trips. First, check with your insurance company / travel insurance. Otherwise, UiT will cover additional expenses arising from extended stays or alternative means of travel. Keep in touch with the personnel manager at your faculty.

  • Follow UD's travel advice
  • Remember to register your stay abroad at www.reiseregistrering.no

How can expenses for extraordinary return travel be covered?
First, check with your insurance company/travel insurance. The rule is that UiT reimburses costs that other insurance schemes do not cover.

Who knows most about the corona situation where I am currently?
Local health authorities in the country you are staying are best informed. Check information provided by them and find where you can get assistance if you need it - and check your travel insurance.

Who do I notify at UiT regarding my research stay/service trip abroad?
You should always report to the personnel manager at your faculty - and to your immediate family.

I’m quarantined abroad, or a travel ban has been introduced where I am staying. What to do about the advice to return home?
Ask your nearest Norwegian foreign service station about what to do, here is the list of stations: https://www.regjeringen.no/no/dep/ud/org/utenriksstasjoner/id524467/ Also send information to UiT by email: mobility@support.uit.no.



I need someone to talk with. Who can I contact?
Students can call the Student counselling at the Arctic Student Welfare Organization and make an appointment. They offer conversation/counselling with a therapist via video. Tlf. 776 49 050
Everyone can call Mental Helse’s help-line: 116 123 (all hours). From abroad: 0047 91 116 123.

I think I might be infected by the coronavirus. What should I do?
If you suspect you have been infected, you are not to show up at your general physician, the emergency room or the test station without calling beforehand. Call your municipality’s corona-line (available in some municipalities) for questions and advice, or call your general physician, or the emergency room 116 117.

Corona-lines

Tromsø: (+47) 469 07 899 (8 a.m – 8 p.m)

Alta:        (+47) 913 90 344 (8 a.m – 6 p.m on weekdays)

Harstad:  (+47) 415 71 800 (8.30 a.m – 8-30 p.m on weekdays/ 10 a.m – 4 p.m Saturdays/Sundays)

Bodø:      (+47) 75 59 33 10 (10 a.m – 6 p.m)

Are any employees or students at UiT infected?
Due to privacy concerns, we will not provide information about whether any of our employees or students are infected. We refer to the Municipal Superintendent in the municipalities where we are located.

Have any employees or students at UiT been quarantined?
Due to privacy concerns, we will not provide information about whether any of our employees or students are infected. We refer to the Municipal Superintendent in the municipalities where we are located.

How does the corona-situation affect loans- and grants provided by Lånekassen?
Lånekassen has recently published information about this topic, read here (Only available in Norwegian)

How does UiT handle pandemics?
UiT has prepared its own pandemic plan. You can read it here (Only available in Norwegian). 

Are the Norwegian Arctic University Museum and the Polar Museum open?
They are re-opening. Read more here

I need a new/renewed access card - who can I contact?
As of week 21, Oraklet will handle printing of access cards for employees as usual, within their opening hours. Students who need a student card needs to contact studieinfo@uit.no in order to schedule an appointment.



Do I have the right to not go through with granted holiday leave?
If you have been granted a holiday but do not wish to go through with it, you are not entitled to have it postponed. You have full opportunity to apply for a deferral. Contact your nearest manager for clarification.

Can UiT cancel or change my planned holiday?
As a result of the corona pandemic, we may risk that many UiT employees are quarantined or ill at the same time. Thus, the vacation may affect daily operations more than during normal vacation.

If the holiday season causes major operational problems and it is not possible to obtain substitutes, it may be necessary for UiT to change the time for employee holidays. This opportunity is relevant for employees where the workforce is needed at UiT, cf. Act relating to Holidays § 6 no. 3 (1). The employer is obliged to discuss any change in the holiday before a decision is made.

Questions about this are to be directed to the nearest manager.

Am I entitled to compensation if the employer cancels or changes my holiday?
You can apply for compensation for expenses that you will not be reimbursed in connection with a holiday, as well as for additional costs, as a result of UiT's cancellation, change or rescheduling of the holiday. The requisite is that the expenses can be documented. It is important that you inform your nearest manager of what expenses may occur in the event of a cancellation or change to your holiday.

The employee and manager may also enter into an agreement to postpone the holiday. Under such an agreement, it is important to clarify questions about the coverage of additional expenses. This should then be part of the agreement. Alternatively, you can check with your insurance company about your rights in the event of cancellation or change of holiday.

Questions about this are to be addressed to the nearest manager.

How will holiday leave be settled in the future?
All employees are entitled to three weeks' continuous holiday between June 1th and September 30th. Current regulations indicate that you may demand to be notified no later than two months before the holiday starts, but it is subject to the reservation that this feasible due to the situation we are in.

Employees with the right to extra holiday (above the age of 60) have the right to decide the use of said holiday, themselves, either collectively or one or more days at a time, unless otherwise is agreed with the employer.

Questions about this are to be addressed to the nearest manager.



Can I be assigned to tasks other than those I normally do?
In crisis situations such as the corona pandemic, the employer's managerial prerogative, which is the right to lead, control and distribute the work, goes further than usual. As a result of the pandemic, you may need to be redeployed to other tasks than you normally do.

It must be specifically considered whether such redistribution is factual.

As early as possible, UiT will inform relevant employees about redistribution to meet the individual's need for predictability in the work situation. We ask for an understanding that the situation is uncertain, and planning long in advance can therefore not always be expected.

Questions about this are to be addressed to the nearest manager.



What will happen if I am summoned by the Civil Defense?
To be required to serve in the Civil Defense, you must formally be required to serve, this is not a voluntary service. You then receive a letter from your civil defense district with a decision and then called in for training. All crews in the Civil Defense receive training before they are deployed.

How likely is it that more people will be summoned by the Civil Defense?
According to the Directorate for Social Security and Preparedness, an ongoing assessment is made of how many crews will be called in. It depends on the situation and is constantly changing.

The Civil Defense has 8,000 servicemen distributed throughout the country, and these are currently used. Currently, there is no need to recruit and train new service providers, but ongoing assessments are being made around this.

What about pay if I have to serve others?
The problem of requesting employees from educational institutions to health institutions generates a number of questions, including who is to pay salaries. Since this order comes from the Ministry, the authorities should regulate the most important issues. For the time being, UiT will grant leave with pay, pending important clarifications and guidance from the authorities.

Questions about this are to be addressed to the nearest manager.




The gradual and controlled reopening of campus for employees and students.

Employees need to make themselves familiar with the newly provided advice on infection control when present at UiT.



The corona pandemic. Extended period of employment for Doctoral Research Fellows

Joint guidelines for the BOTT-Universities.

Background

The corona pandemic creates big challenges for ordinary operation and progress in the Norwegian higher education institutions. Many fellows may experience delays due to data collection being delayed or coming to a halt, and limited access to laboratories and workshops. This, in turn, may make it difficult to complete one's doctorate work within the period of employment.

The goal of this memo is to put down some guidelines for how the delayed progress for fellows is to be handled and evaluated if the cause of the delay is related to corona. This is to ensure that the BOTT-Universities have a somewhat similar practice.

Legal basis

Regulations on conditions of employment for positions as a postdoctoral fellow, fellow, scientific assistant, and specialist candidate have mainly four provisions that allow for extensions for fellows:

  • 2-3 (1). Leave based on rights
  • 2-3 (2). Care for children/close family
  • 2-3 (3). Leave to enter short-term research- and teaching positions.
  • 2-3 (6). Extension for conditions that have hindered the progression of the doctoral program

In the assessments of extensions due to the corona pandemic, the allowances for an extension can be combined. In the case of corona-related absences, an extension must, as a starting point, be rooted in § 2-3 (6). This is a provision that is to a large extent applied after the use of factual discretion. In order to ensure a certain degree of equal treatment of fellows, below are some guidelines for how this should be handled.

 

Extension guidelines based on corona-related causes

Ordinary absence, like parental leave, sick leave and so on, is regulated by ordinary rules and processes and is therefore kept out of these guidelines.

The main principle is that the extension of the period of employment will be given after an individual assessment and that the decision about the extension is to be made by the decision-making body of the University in question.

When assessing extensions due to the corona pandemic, the principle about equal framework conditions will act as the basis. This entails equitable treatment of the individual, but not equal treatment. To ensure the same assessment platform in each individual case, it shall be assumed that delays that can be clearly linked to the pandemic should result in extension, and not violate the principle of equal framework conditions. This does not entail standardized rules for extensions, but individual and local assessments based on a common overall principle that real delays related to the pandemic are replaced.

Below are guidelines for how the extension will be assessed in the case of a corona-related delay.

 

  1. Fellows who are summoned to service in the health services/other critical societal functions will be provided an extension equal to the length of the summon.
  2. Fellows who are reallocated to teaching/digitalization of teaching will be given an extension equal to the width of the reallocation. Preferably, however, this should be included as part of the duty work part. If this is done, there will be no grounds for an extension.
  3. Extensions may be granted for fellows with special conditions related to the corona pandemic that has hindered the progression of the research education. Such conditions may be closed campus, difficulties in data collection, child care and quarantine rules (without having symptoms). It shall be arranged by the employer to the greatest extent possible for the doctoral thesis to be carried out from a home office. This applies to both professional and HSE-related facilitation. If working from home is an option, there will be no basis for the extension.
  4. For fellows who due to child care or illness need to use care days, self-certification or sick leave, the extension will be given equal to the length of the absence. If care days aren’t used, or the quota is already spent, an assessment may be made towards the end of the fellowship period.
  5. The provision stipulates that absences must have a continuous duration of two weeks in order to provide grounds for an extension, are waived as long as the corona situation persists. This means that the absence of a shorter duration, including individual days, will provide grounds for an extension.

 

Assistance with literature

For help or questions about literature, talk to your academically responsible at UB (only in Norwegian).

PhD Candidates who experience corona-related delays may contact their main supervisor or Head of Department for a dialogue about the delay.

UiT has prepared an application form which the PhD Candidates fills out and sends by e-mail to their main supervisor for recommendation. The supervisor then forwards the application to the Head of Department who approves, before submitting it to the Appointment Committee. Priority will be given to those who have an end date in 2020, but everyone who applies will be dealt with as soon as possible.

For those of you who have children and must be home as a result of the corona situation, this absence must be registered in PAGA with absence code 479. If yourself have corona related absence this absence must be registered in PAGA with absence code 129. Your registrations will be the basis for the application



A working group led by the rector, including members from the Student Parliament, the Arctic Student Welfare Organization, the faculties, and rectorate, has been tasked with providing recommendations fo the reception of students and teaching activities that are being planned for the autumn of 2020. The recommendations shall attend to the demands concerning infection control, as well as provide our students with a qualitatively good academic and teaching environment at UiT. The recommendations and work documents have been discussed with union representatives and with the UiT preparedness organization, where all units are represented.

 

How the situation will evolve remains unclear, and changes may happen suddenly. The reception of students, the start of the semester, and teaching in the autumn of 2020 will, therefore, have to be constantly adapted to any new infection control measures.

 

Based on advice that has come into the process, the university leadership has decided that the autumn semester will be planned based on two scenarios with the following content and guidelines:

 

  1. Hybrid semester  
  2. Digital semester  
     

Plan A: «Hybrid semester»  
The overall principle will be a limited attendance for students and staff, but with the possibility of physical meetings for groups of 5-30 people.

Topic

Solutions and guidelines 

The opening of the study year 

The opening will be made up of a combination of digital and physical meetings.
  

All students will meet at their campus. New students will be prioritized for semester start events, that are to be conducted outdoors. The events will be streamed.

 

New students will be welcomed at their faculties in small groups. Fadders will be responsible for the individual groups. As far as possible, the groups are to be continued throughout the study year with both academic and social activities.

 

The size of the groups is to be adapted to the infection control rules that are in effect. Debutukene at our campuses will be a mix of digital and physical events.

 

The Network for Study Start will plan the opening events in detail. The Network will have members from our campuses in Alta, Harstad, Narvik, and Tromsø. The Research, Education and Communication Division (FUF) will co-ordinate the work.

Student presence

All students have access to the campuses, but in a controlled manner that maintains the demands to infection control currently in effect.

 

Groups of students, established at the start of the semester, will meet physically in seminars and colloquia at least two times per week per class.

Employee presence

Employees that need to be at the campus to follow up students and research that demands infrastructure.

 

Working from home will still apply for the tasks that do not require a presence on campus. Schemes can be made that grants limited presence on campus in the form of shifts and the like. Meetings are mainly to be held digitally.

Lectures 

All lectures are to be digitally available in Canvas. The lecturer will as a main rule be digitally present at the same time as the lecture has been scheduled, and can answer questions from students in real-time.

 

The task force for digital tuition, led by ITA, will produce webinars about digital teaching adapted to the different academic communities.  Colleague guidance will be established locally.

Seminars

Seminars are conducted digitally and physically. The established student groups will meet with the teacher present.

 

Teaching must be expected to take place during and beyond normal working hours, and in areas that are not normally used for group teaching.

Laboratory work

Kan utføres, men bare i grupper av tillatt størrelse. Can be carried out, but only in groups of accepted size.

Practical training

Carried out with adaptations.

Fieldwork   

Carried out with adaptations.

Expeditions 

Carried out with adaptations.

Practical clinical teaching/skills teaching 

Carried out with adaptations.

Conferences 

Carried out digitally first and foremost, but may be carried out physically to the degree that regulations related to infection control and travel can be upheld.

 

Plan B: «Digital semester»  
The overall principle will be a very limited presence of students and employees.

 

Topic

Solutions and guidelines

The opening of the study year 

Digitally.

Student presence

Very limited presence related to specific subjects and activities.

Employee presence

Very limited presence related to critical functions and the following up of students.

Lectures 

Digital

Seminars

Digital

Laboratory work

Limited, and defined by regulations related to infection control.

Practical training

Can be carried out to the degree that the field of practice allows for and can function.

Fieldwork   

Can only be carried out in a very limited fashion.

Expeditions 

Can only be carried out in a very limited fashion.

Practical clinical teaching/skills teaching 

Can not be carried out.

Conferences 

Can be carried out digitally, but not physically.


 

Notes on both scenarios:

  • At the moment, the university leadership sees the first scenario, plan A «Hybrid semester», as the most likely one. It is also more preferable than a wholly digital semester from a professional point of view.

 

  • What the actual contagion situation will be in the autumn is very uncertain. We also know that the situation can change rapidly, both nationally and locally. Therefore, UiT also has to prepare plan B "Digital semester" as a contingency solution. This is to ensure that our students can carry out their studies in a more demanding infection control situation. At short notice, UiT must be able to implement plan B either in parts of or throughout the organization.

 

Essentially, plan B "Digital semester" corresponds to the regime UiT had at the end of the spring semester, after April 27, 2020. All the adapted guidelines that have been prepared in the spring semester for attendance, expeditions, fieldwork, and the like, can, therefore, be used as the basis for planning this scenario.

 
Further planning and implementation:

All units and departments are asked to start planning the autumn semester with regards to both scenarios. The need for co-ordination and clarifications will be maintained through the university preparedness organization. Research, Education and Communications Division will co-ordinate information for students and study applicants about UiTs plans for the autumn semester.
 
Any questions are to be directed to the nearest manager.



Digital tools such as Teams, Skype, and Zoom are now being used to conduct meetings in collegiate bodies at UiT (university board meetings, faculty board meetings, and institute board meetings).

This memo provides suggestions as to how to maintain the requirements for transparency and safety during the corona crisis. This will be posted as a news piece about the need for shared practice for the digital handling of deciding meetings at UiT due to the corona crisis.

 

Guidelines


The segment called Forretningsorden for UiT (Lederhåndboken) states that:

«Meetings are to be held behind open doors. Meetings should be announced on the web pages of the units or in a way so that employees are informed about the meetings. The board can determine that meetings are to be held behind closed doors, or that specific cases are to be handled behind closed doors. Cases that contain confidential information need to be handled behind closed doors.» (Unofficial translation)

Accordingly, the Forenklet forretningsorden for råd states that:

The meetings are to be held behind open doors. The meetings are to be announced on the unit's intranet pages, and/ or through other channels of information so that employees and students are informed.» (Unofficial translation)

A digital meeting room is not physical, but it still functions as a meeting room. Transparency, in this case, means that those listening are given access to the digital room where the meeting is taking place. The need to keep control of who is present both in regards to the handling of cases that are exempt from the public, and the need to make sure someone unauthorized does not participates or sabotages the meeting, is, in our view, just as big in the digital meeting room as in the physical one. This affects both planning and implementation.

Conducting digital meetings


The duties of the secretary: 

• For every meeting in boards and councils, a clear role as meeting secretary has been made public, with name and contact information available (the one who convenes, coordinates and implement meetings)
• Decision-making bodies use ePhorte Utvalgsmodul and publish it in Møteportalen.
• The secretary sends out meeting invitations and publishes the event
• A standard line is added into all meeting invitations, such as: «This meeting is conducted digitally. If anyone wants to follow the meeting, refer to the published event.»
• Order and coordinate technical support when needed
• Access control, that is to say, keep track of participants in the meeting and make sure that none other than those necessary follow the cased that have been exempted from the public.
• The secretary needs to make clear that the chat function is for signing up for replies and to convey short information, not to discuss cases or people. External participants have to use an e-mail address that is connected to a Microsoft-account, either through work (which most people have today) or create a Microsoft account themselves.

The university board meeting:

• The meeting is set up with two technical solutions at once:
• The members interact in Teams.
• Streaming to the public and recording is done through Mediasite. Set up by ITA and RESULT.
• Technical support is on standby throughout the meeting.
• A plan for the meeting must be prepared beforehand (participants on each case, schedule).
• If there are cases exempted from the public, the meeting will be split into two separate parts with separate invitations.
• The first part is the open/public part:
• The members are invited in the usual way, with a Teams-link
• A link to the stream is published in the usual manner
• The second part is for cases exempted from the public:
• The members are invited in the usual way, with a Teams-link
• No streaming/recording
• NB: External meeting participants enter the Teams’ lobby, and are let in by the secretary
• This also goes for users who participate via the Teams browser solution AND UiT-employees/students who are not logged in on their UiT-account.

Other decision-making bodies:

• Both members and the public meet in Teams (up to 250 participants)
• The unit creates, invite, and conduct themselves:
• The members are invited in the usual way, with a Teams-link
• Create an event for the meeting and utilize the sign-up function
• By using the sign-up function in the event, you can send out the meeting invitation to those signed on the day before the meeting, and in this way make sure more people attend. Remember to add the link to UiT's tips for successful meetings!
• If there are cases exempted from the public, the meeting will be split into two separate parts with separate invitations.
• The first part is the open/public part:
• The members are invited in the usual way, with a Teams-link
• The link is forwarded to those signed-up (as described above)
• The second part is for cases exempted from the public:
• The members are invited in the usual way, with a Teams-link
• This link is not to be published or forwarded without agreement.
• We recommend splitting the duties of leading the meeting and the technical duties between two people
• External participants enter the Teams lobby and are let in by the secretary
• This also goes for users who participate via the Teams browser solution AND UiT-employees/students who are not logged in on their UiT-account.

We recommend that the one in charge of the meeting performs a technical test with the board approx. a day before the meeting!
A separate invitation, duration of 15-30 minutes depending on how many will participate, and how seasoned the members are. This is an investment that is quick to pay off.


• See and hear everyone, test the sharing function with those who are presenting a case, present relevant documents, and such.
• Refer to UiT's tips for successful meetings when inviting to the test meeting.

Resources:
Teams – best practice and articles on technical support
Information security (only available in Norwegian)

UiT's tips for successful meetings

On the 13th of March, UiT The Arctic University of Norway implemented restrictions on official/business travels. It was decided that employees are not allowed to go on official/business travels. This also applies to travels between UiT’s campuses and for all means of travel.

On the 14th of March, the Ministry of Foreign Affairs has introduced new advice related to travels:

  • The Ministry of Foreign Affairs encourages all Norwegian citizens who are presently travelling abroad to consider returning to Norway as soon as possible in a safe and composed manner after consultation with their travel agency or airline.
  • The Ministry of Foreign Affairs advises against travels that are not strictly necessary to all countries.

This travel advice applies until further notice.

The reason is the increased spread of the coronavirus internationally and the unpredictability and difficult situation for many travelers.

On the 12th of March the Norwegian health authorities implemented new measures against coronavirus infection and the Norwegian Director of Health has advised against all leisure travels in Norway and abroad.

All travelers arriving in Norway from any other country are to be quarantined for 10 days regardless of whether they have symptoms of infection or not. 

Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

The Ministry of Foreign Affairs follows the situation closely and recommends all Norwegian citizens abroad to pay close attention to local and international news, particularly related to the spread of infection, as well as information and guidelines from local authorities. Updated travel information related to all countries is available at regjeringen.no/reiseinformasjon. With respect to travels to countries and regions which the Ministry of Foreign Affairs already has advised against the existing travel advice applies.

Travel advice does not represent an imposition or a restriction. Travel advice is merely advice. Norwegian Authorities may never guarantee whether it is safe to carry out your travel or your stay. Along with the freedom to travel the individual person is required to take responsibility for making assessments related to whether a destination is advisable and for the choices which are made during your stay abroad. Each and everyone must take necessary precautions before and during travels, which includes making sure you have sufficient insurance, adequate funds to cover your travel and stay, passport with sufficient validity and a visa where necessary.

UiT The Arctic University of Norway encourages all employees to comply with the given travel advice at all times. We encourage all employees who are presently on an official/business travel to return to Norway as soon as possible. All expenses related to your travel will be refunded by your employer.

If you require assistance with booking tickets, contact UiT’s Travel Agency G Travel, tel. +47 38 12 56 30, online@gtravel.no We regret that due to a great number of requests at present from people travelling it is expected that it may take some time to get in touch with G Travel.

We ask all members of staff to keep updated at uit.no/korona and to contact your nearest manager if you have questions.



Hemis offers digital meetings for leaders and employees at UiT. In Tromsø and Alta, they also offer “walk and talks” -, following advice provided about distance/hygiene. Contact Hemis to make an appointment.

In light of how our everyday lives have changed, there are many who have had their office space moved into their homes. This raises a few challenges that can and should be addressed when they arise. After a week working at the kitchen table or the couch, most of us will probably feel that something is happening with our bodies. To help you along, we have posted some information and a few video clips, which you can find here.



How to get started with digital lectures and seminars from home- See our Digital lectures and seminars page

  • All lectures and exams will be conducted digitally for the rest of this semester.
  • All scheduled teaching expeditions, research expeditions and fieldwork have been canceled. On-going expeditions may proceed. Contact the nearest manager for further information.
  • UiT will implement digital tuition wherever possible. The study program in question will give further information. 
  • Guidance will be given digitally, for example via Skype for Business.
  • Information about scheduled exams will be e-mailed to students.
  • Students are not to stay on campus. The premises of vocational schools, colleges and universities will be opened for a small group of students and employees from April 27. The prerequisite is that measures for infection control are met. Read more here.
  • Students in practical training will follow the guidelines of the practice location.

Students who require Special needs accommodation in regards to their new study day are asked to contact their study counselor or contact person for Special needs accommodation. It is especially important that students with severe impaired hearing/deaf get their lectures accommodated. Students who regularly use interpreting services, may be without this service now. Lectures streamed during this period will probably not subtitled, and that is why aid for students with severe hearing/deafness arises. In cases where the student does not benefit from streamed lectures, the teacher can, for example, share teaching notes with the student and / or answer questions via e-mail.

Student counselors who need assistance with the Special needs accommodation work can contact the contact person for students with Special needs accommodation at the faculty. Contact overview.



  • The Central Emergency Preparedness Group has decided that operational changes in connection with the examination will apply for the entire Spring semester 2020. It must now be planned for a change of examination form out the semester. The deadline for reporting a change in examination form is two weeks before the exam is held.
  • Section for exams (SSA) has prepared some guidelines to support course leaders and study administration in assessing and implementing the changes of exams - see below.
  • Information about students with child care, self-certification/medical certificate and adapted exams can be found on the intranet.
  • Information about exams for course leaders can be found on the intranet.
  • Information about exams for study administrative staff can be found on the intranet.
  • Questions need to be directed to exam@support.uit.no.

 Temporary regulations as a supplement to the Regulations for examinations at UiT 



  • All events organized by UiT are canceled or postponed for the rest of the spring semester. It may be appropriate for some events to be conducted digitally.
  • Planned meetings organized by UiT are to be replaced with digital meetings when possible, but can be conducted physically if they can be done so in accordance with infection control guidelines.
  • A maximum of 50 people can be gathered in a room, as long as guidelines about infection control are followed and people keep a distance of 1 meter.
  • The Public Defence of a doctoral thesis itself is to be held digitally. Here you will find instructions regarding Public defence of doctoral thesis at UiT. Contact orakel@uit.no if you have any questions or need technical assistance.

Here you can find advice about events and gatherings (in Norwegian only) offered by the Norwegian Institute of Public Health.



The main rule is that employees are to work from home. Exceptions will be made for those who have tasks that make it absolutely necessary to be in the workspace. This will need to be agreed upon with the nearest manager. If you have to be absent from work due to the corona pandemic, you will need to register as follows:

In case you have a corona related illness/absence due to quarantine:

  • If your absence is related to Corona, we suggest the use of self-certification for 16 days as not to needlessly overload the health system. The use of self-certification for 16 days is dependent on you not having any other absence due to sickness in the 16 days before the Corona-related absence starts. If you are in quarantine, you select Quarantine/corona Self-certification (Registering a Corona-related self-certification for this kind of absence can be done from March 16, 2020, onwards).
  • From the 17th day and onward, sick leave is required. If you have been issued a sick leave from your general physician because of Corona, you are not to register this yourself. It will be sent to us digitally and registered by Faggruppe fravær og refusjoner. If you have been admitted to a hospital or other treatment facility, the sick leave will be issued in paper. This must be sent to us. As of now, this is to be sent by post to: UiT Alta, SPOR Faggruppe fravær og refusjoner, postboks 1621, 9509 Alta.
  • In case of other illnesses apart from corona or a sick child, you register your absence with the regular codes for self-certification or sick child/child care.

Quarantine
If you have arrived in Norway from abroad, you are to go into home quarantine for 10 days after you arrived; regardless if you show symptoms or not. Read more at the FHI webpages.

All employees quarantined are encouraged to stay at home, notify the nearest manager and determine what task you are to do from home. Unit leaders and academically responsible at the study programs need to keep a record of students in quarantine and report the numbers to the faculty leadership.



Employees at UiT should work from home unless it is necessary to be on campus. You must clarify this with your nearest manager. Work from home can be decided for specific times or types of tasks. E-mail orakel@uit.no if you need assistance.

Normal rules governing core hours are not in effect at the moment
In a normal situation, employees who have flexible hours will also have core hours where they are to be present at work from 9 a.m to 2.30 p.m. In this special situation where the coronavirus is being dealt with, and where many are working from home while attending to children who are also home, the rules governing core hours are not practicle. Thus, the rules governing core hours are not in effect in this situation. For information, check personalmelding.

General information


Due to the corona situation, working from home has become the new temporary workday for UiT employees. This arrangement might go on for a while. Still, this remains a temporary solution in a critical situation.

Regulations on work in workers' homes Section 1, second paragraph, states that the regulations do not apply to domestic work that is short-term or arbitrary. The regulations will therefore not apply to working from home due to the corona situation.


However, the Working Environment Act applies, so that the employer is responsible for ensuring that everyone has sound working conditions. It also means that the employer should do what is necessary to prevent the work from causing nuisances, injuries, and illness. Since the corona situation can last for a while, the employer and employee must find good temporary solutions together.

The state self-insurer principle also applies to working from home. This means that damage to UiT-owned computer equipment is covered by UiT.

Occupational injury insurance applies when you are at work, during working hours at the workplace. When it is agreed at this time that you work from home, home will be the regarded as "workplace". For more information, look here: spk.no/forsikring

When working from home you must be available on e-mail, Skype and any other digital surfaces. You and your nearest manager must find good and flexible solutions so that all the different home situations work well. Do not use Automatic reply when you work from home. As long as you carry out your work, the Automatic reply is both unnecessary and misleading. In principle, accessibility and working capacity should not be reduced as a result of working from home. During this time, we must all go to great lengths to ensure safe daily operation.

You must work from home if you are within the risk groups defined by the Norwegian Institute of Public Health, which are:

  • people over the age of 65
  • people with underlying chronic disease such as cardiovascular disease, diabetes, chronic lung disease, cancer and high blood pressure (hypertension)

You should also work from home if you share housing with people who are at risk.

UiT is dependent on the fact that some employees are physically present to ensure safe daily operation and that we can provide good digital services to our students. This must be clarified with the nearest manager.

You can reach most IT services from home. Below you will find an overview of relevant services and user guides.


Good tips when working from home
Many formalities are still being clarified when it comes to working from home. We are constantly updating the website with new information. In anticipation of this, we share some practical advice and tips that can help us when working from home.

  • We recommend keeping up the routine of going out before starting work and going for a little walk in the morning. You can exit the home and return back to the "office" (home).
  • A recurring question is what to wear when working from home. Remember that you are at work and still meet colleagues via Skype / Teams!
  • It's finally time for lunch, and at home, there is no one to complain about the canteen's inventions this week. At home, unfortunately, you are responsible for the canteen. On the bright side, you can create exactly what you want. We encourage everyone to set aside time for lunch, often with colleagues on Skype or Teams, before returning to work.
  • Anyone who combines childcare with work at home is encouraged to distinguish when you are "at work" and when you are "at home".
  • Being alone is no laughing matter either, especially when working from home. Take part in digital meetings, invite to digital coffee breaks, be attentive to colleagues and ask if anyone needs help.
  • You can get messages in the middle of the day like, “Oh, are you home too? Should we meet?" Stand your ground. You are at work. Creating a boundary between work and leisure is the most important thing when working from home. Decide on a time when the workday is finished, so you can step into your free time. Write to others: "I work from home, call you later!"
  • Not everyone has good and well-adapted workplaces at home. Take care of yourself and put in some stretch exercises during the workday.

Good luck!

PS! When we use the camera in our digital interaction, we get a little closer.

Registering working hours


How do I register working hours when working from home?

  • Ordinary rules governing working hours are still in effect when you are working from home, and those who ordinarily register their working hours in Min tid must continue to do so when working from home.
  • Those working from home may have the need for some flexibility, with regards to splitting up the normal workday of 7,75 hours (7 hours summertime). In order to bring more flexibility for those instances where it is not possible to work continuously, work parties have agreed to put the core hours (between 9 a.m and 2.30 am) out of effect. You can now work between 6 a.m and 9 p.m. If you have the need to split up your day(s), you need to notify your nearest manager, as well as keep your Outlook-calendar updated.  
  • If you are working from home, you can register your normal workday as 8 a.m – 3.45 p.m. In cases where the employee is unable to fill the workday with enough tasks, there needs to be a dialogue with your nearest manager to look at options for the employee to help out with other tasks. If you work less than the normal workday because the university does not have enough tasks in store for you, minus hours are not to be registered. In that case, normal working hours are to be registered (8 a.m - 3.45 p.m). If you work more than the normal workday, you are to register additional hours as plus hours.
  • In the current situation, it is important that those with spare capacity and those who need assistance due to a large workload do notify about this, so that available resources can come to good use and that we avoid too big a toll on specific individuals.
  • The ordinary rules still apply for time-off, additional work, and overtime. This means that these instances are to be clarified and approved by the nearest manager.

Equipment


Take your UiT laptop, headset, and webcamera home with you.

If you don't have a UiT laptop you can install Microsoft Office (Outlook, Word, PowerPoint, etc) and other software on your private computer.

  1. Install Microsoft Office by logging onto Office 365. Click "Install Office" in the upper right-hand corner.
  2. Other software can be installed from LiReg.

Important! Information that is classified as red/sensitive or black/super sensitive cannot under any cirumstances be used on a private PC or other privately owned devices (smart phone, tablet, etc).

If you need to work with sensitive information while you are working from home you must do this on a UiT-owned computer.

Security and privacy


Many UiT employees are now working from home. It is important that we have as good security and privacy at home as we do at the office.

We would therefore like to remind you about the following:

  • You must use a UiT-owned computer if you need to work with red/sensitive or black/highly sensitive documents.
  • Lock your screen if you leave your workstation, even for short periods of time.
    • Use the keyboard shortcut Win+L
  • UiT-owned computers and tablets are not to be used by others, even family members
  • Skype meetings
    • Use a headset if there are other people in the room. Regardless it is a good idea to use a headset to reduce background noise.
    • Watch what you say if there are other people in the room. Confidentiality also applies to your family members

Unfortunately there are dishonorable people who will try to take advantage of the situation the country is in. Watch out for emails that look like they are from management, coworkers, health services (like FHI). "Microsoft" might try to call you. There have also been cases of a "coronavirus map" offered as an app but is actually malware that tries to steal your credit card information.

Be careful and aware of abnormal situations. Think before you answer emails or click a link to download a program. Call your coworker if you are unsure if an email is from them. Send suspicious emails and the like to sikkerhet@uit.no so that UiT can take a look.

Read more about security and privacy while working from home (Norwegian content).

Questions about security or privacy? Check out uit.no/sikkerhet or contact us sikkerhet@uit.no

Classes


Teaching classes "from home" will require some adjustments. See our page about teaching classes online.

Canvas works just as well at home as it does on campus. All you need is a web browser and Internet access. VPN is not necessary.

Online classes in Adobe Connect and Skype for Business can continue as planned. All you need is a web browser and Internet access (preferably wired, not WiFi). VPN is not necessary.

Automated lecture capture can continue as planned, even though there are no students in the auditorium.

You may only use communication services and programs offered by UiT. This is because of laws regarding information security and managing student and employee data. For more information see Informasjonssikkerhet og personvern ved UiT.

Meetings


Use Skype for Business or Teams to arrange and run meetings.

  1. Create a Skype for Business meeting invitation in Outlook. Alternatively, create a Teams meeting invitation in Outlook.
  2. Read up on how to run good Skype and Teams meetings.
  3. Use a headset and preferably wired Internet connection (rather than WiFi) during your meeting. You do not need VPN to attend or run Skype and Teams meetings.

You may only use communication services and programs offered by UiT. This is because of laws regarding information security and managing student and employee data. An exception to this rule is when you have been invited to participate in a meeting hosted by a different institution like NTNU; then you may of course participate using the communication services they provide. For more information see Informasjonssikkerhet og personvern ved UiT.

Accessing files, library services, administrative services


Files that are stored in Office 365/OneDrive/SharePoint/Teams can be accessed through a web browser. You do not need VPN.

Library services can be accessed with a temporary VPN solution. See status message from Orakelet for how to connect.

Administrative services (PAGA, UBWOn, Ephorte) can be accessed with a standard VPN connection but it is also possible to access these services from bookmarks in WebVPN (vpn.uit.no). You do not need to install anything in order to use WebVPN. WebVPN works nicely for simple use of these systmes, e.g. registration of sick leave and work hours. A notice will pop up about a missing plugin but you can ignore the notice.

If you have files stored on a network drive (Homer/H or a shared network drive) you will need to connect with VPN to access them. Where possible, transfer your files to OneDrive. Watch a webinar recording about Office 365 and working from home. You can also access your files via WebVPN.

If you have files stored locally on your UiT computer (C:/) you will not be able to access them from home. Transfer your files to OneDrive. Watch a webinar recording about Office 365 and working from home.

The University Library is gradually opening some of the libraries.

We offer subject assistance online and digital services are available.

Contact the University Library: post@ub.uit.no

Visit the University Library website

Gradual opening of the University Library


The University Library is gradually opening some of the libraries for UiT students and employees. Check the overview of limited opening hours and available services.

You must use your employee ID card + PIN code to access the buildings.


Alta Library

Open Monday-Friday 10 AM - 2 PM

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves

 

Contemporary Art Library

Closed, orders possible

 

Culture and Social Sciences Library

Open Monday-Friday 10 AM - 3 PM

  • Only ground floor open
  • Order in Oria and pick-up at the library
  • Work spaces available
  • Group rooms available
  • Printing possible


Education Library

Closed

  • Orders not possible since the library is moving

 

Hammerfest Library

Open Monday-Friday 10 AM - 3 PM

  • Work spaces available
  • Group rooms available
  • Printing possible
  • Possible to retrieve books from the shelves

 

Harstad Library

Open Monday-Friday 10 AM - 2 PM

  • Work spaces available
  • Possible to retrieve books from the shelves


Museum Library

Closed, orders possible


Music Library

Open Monday-Friday 10 AM - 2 PM

  • Work spaces available
  • Possible to retrieve material from the shelves


Narvik Library

Closed, orders possible

 

Psychology and Law Library

Open Monday-Friday 10 AM - 3 PM

  • Possible to order in Oria and pick-up material at the library
  • Work spaces available
  • Group rooms available
  • Printing possible

 

Science and Health Library

Open Monday-Friday 10 AM - 3 PM

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves

Ordering and borrowing books


From May 13 it is possible to order material again through Oria as normal, except for from the Narvik library. Use this form to order from the Narvik library.

Order books in Oria.

Requests might take longer than usual to process due to delays related to the closing.


Who can request?

Employees and students at UiT - The Arctic University of Norway.

Returns

It is possible to return material during the limited opening hours.


Interlibrary loans

Inter-library loan from other institutions is still not available since many partner libraries in Norway and abroad are still closed.

Expired loans

We will not be sending out bills for overdue literature. If you are having practical challenges returning overdue books contact us post@ub.uit.no

Copying course material


It is legal to copy up to 15% of the total pages to share with students. Read more about the legal restrictions on copying here.

For questions regarding the use of Bolk contact Bengt Øieroset

Access from home (VPN) & searching for literature


Connecting to VPN

Orakelet has now found a temporary fix for using VPN to access all library services: 

  1. Start Cisco AnyConnect Secure mobility Client as usual
  2. Write server address: vpn.uit.no/bibliotek
    vpn.uit.no/bibliotek
  3. Click Connect and log on

We urge you to only use this profile to access the library services (databases, e-journals etc.)

Check the latest IT support announcements from Orakelet here.

Searching for literature


Do you need help finding material on your study subject, check out our handy guide on searching for literature.

You can search for Open Access articles using the browser add-ons Kopernio or Unpaywall or ask that material be made accessible using the Open Access Button.

Useful digital resources


Scandinavian University Press’ (Universitetsforlaget) is making Idunn, their digital publishing platform for academic journals and books, open for the public. You can browse and read more than 36,000 quality assured journal articles and book chapters, over 70 journals and numerous scientific book.

The National Library of Norway now offers extended access to its digital collection. More information (only in norwegian). Sign in with Feide. Choose «Nasjonalbiblioteket Seksjon Publikumstjenesten, Utlånet» as your library when sending the application. Applications are processed consecutively, and if you don't have access within 30 minutes you can send an email to veiledningen@nb.no

Ordnett.no is a digital language and dictionary service that gives you access to a large number of digital dictionaries directly on your computer, your smart device or your mobile. Log in with Feide. Download the Ordnett-app (Android and iOS).

Many larger publishers are opening up access to their resources temporarily due to the coronavirus situation. The International Coalition of Library Consortia (ICOLC) has made an overview spreadsheet of the publishers and access levels here.

Problems with EndNote?


Are you experiencing problems with EndNote while working from home? Follow this guidance and find a solution to your EndNote-problems.

Or contact us at endnote@support.uit.no

Courses and teaching


All of our scheduled Skype courses will be held as planned. You can find an overview of our Skype courses here. All on-campus classes have been cancelled and will, if possible, be held in digital format.


Video recordings of lectures

If you need assistance recording your lectures contact Result to book studio time.

Subject assistence


All library subject assistance will now be given over Skype and phone. Here is the contact information for all of our subject librarians.

Other questions?


Do you have other issues you need help with? Contact the University Library post@ub.uit.no

Expedition activity


UiT the Arctic University of Norway wants to allow for limited expedition activity, with the following guidelines to be in effect until August 1. A new assessment will be made on July 15.

 

  • All expeditions are to follow the recommendations from the Norwegian Institute of Public Health, helsenorge.no, Arbeidstilsynet and Regulations relating to infection control measures etc. in connection with the coronavirus outbreak (COVID-19 Regulations)
  • The expeditions are limited to those concerning critical research continuity.
  • Participation from personel staying,- or residing abroad is not allowed.
  • The expedition participants ill have to be self-quarantined for 10 days within the start of the expedition.
  • The expedition participants need to fill out a self-certification before the start of the expedition.
  • Expeditions that seek to be conducted in the time period up until August 1, need to plan for such a reduced expedition crew (crew and expedition participants) as practically feasible and follow the recommendations provided by national health authorities. Each expedition participant will need their own seperate cabin. Accordingly, dividing up cabins by shifts is not allowed.
  • The employeer will follow the advice provided by Arbeidstilsynet, e.g. «during accommodation of workers». This is done to assess limitations to the number of participants during the expedition.
  • To prevent any potential coronavirus infection, the expedition leader will perform a risk assessment of the potential for infection, and detail the risk factors related to completing the expedition. The expedition leader is responsible for making sure that a risk analysis is compiled, entailing infection control measures when using lab facilities and class rooms for research purposes. The expedition leader will determine clear rules about infection control, in consultation with the employees for each expedition.
  • The shipping company will compile measures for the usage of shared areas on board the vessel, based on risk analysis related to infection control. Due to the coronavirus outbreak, infection control rules needs to be even clearer than usual, and strictly followed. When many employees live together in a small area with shared areas, risk assassments will generally need to present strict requirements for infection control.
  • Expedition activities need to be completed in the immediate area to avoid unnecessary load to the search-and-rescue, and the health services. Essentially, it can be said that movements in icy waters as well as operations more than one day's sailing outside the reach of rescue helicopters from the mainland will not be allowed. The expedition area will be limited to preparedness in the event of an outbreak of infection on board. In this regard, risk analyzes are prepared against the individual expedition in cooperation with the shipping company.
  • The start and end of expeditions, as well as all port calls, are only allowed in ports in mainland Norway.

 

The measures are based on shared assessments between the Norwegian Polar Institute, the Institute of Marine Research and UiT the Arctic University of Norway. The last mentioned is in collaboration with the operating company of F/F Helmer Hanssen. For F/F Hyas, it has been assessed that the possibilities of sufficient infection control are not achievable within the guidelines currently provided by the health authorities. Further operations for this vessel will be reviewed again on July 15.

 

Field work


Guidelines for field activities related to critical research and teaching activities valid until 15 June.

All field work must comply with current recommendations from the Norwegian Institute of Public Health, helsenorge.no, the Norwegian Labor Inspection Authority and the Regulations on infection prevention measures, etc. at the onset of the corona (covid-19 regulation)

  1. Field work must be limited to critical research and teaching activities
  2. All key guidelines and routines and all local workplace routines must be followed
  3. Field work outside the country's borders / mainland Norway is not permitted
  4. Fieldwork must be carried out in mainland Norway to avoid strain on the rescue and health services. The field area will be limited in regards to preparedness of any outbreaks of infection during the fieldwork.
  5. Field participants must complete a self-declaration in advance of the field work
  6. For fields that have been applied for during this period, it should be arranged with as a reduced staffing (field participants) as practically feasible and following recommendations from national health authorities and the Labor Inspectorate.
  7. The employer must follow current advice from the Labor Inspection Authority and FHI during accommodation and transport of employees. This also to consider limitations in the number of participants in the fieldwork, read more here.
    • Cleaning must be reinforced
    • Different groups of field workers should to the greatest extent possible be established to reduce contact and avoid mixing different groups
  8. In order to prevent potential infection of the coronavirus, the project manager must carry out a risk assessment of the possible risk of infection and identify the risk factors when carrying out the fieldwork. The project manager is responsible for the preparation of a risk analysis that covers the entire fieldwork with infection control measures from start to finish, including transport, use of laboratory facilities, teaching rooms, as well as accommodation (overnight options) living rooms and common rooms. The project manager must establish clear rules on infection control, in consultation with the employees for each fieldwork. When many workers live together in a small area with common areas, stringent requirements for infection protection must be done generally through risk assessments.
  9. Participation in fieldwork cannot be required. An individual assessment should be made as to whether employees in risk groups should participate in fieldwork and whether special measures should be taken against such groups.
  10. The field activities must be approved by the dean in collaboration with the HMS adviser

Laboratory activity


Guidelines for laboratory activity valid until 15 June.

All laboratory work must follow current recommendations from the Norwegian Institute of Public Health, helsenorge.no, the Norwegian Labor Inspection Authority and the Regulations on infection prevention measures regarding at the outbreak of the corona (COVID-19 regulation) https://lovdata.no/dokument/SF/forskrift/2020-03-27-470

Rules to be followed for laboratory work during the Corona pandemic:

HR task force


The group is mandated to pick up on issues, examine and propose clarifcations and measures related to Human Resources and Organization.

Contact persons:

ORGØK SPOR: Elisabeth Westad, Jan Ove Mortensen and Anita Pettersen

ORGØK SREK: Gro Mette Meyer

Helsefak: Gunhild Guttvik

HSL: Julia Holte Sempler

NT: Liv-Ragna Garden

IVT: Lise Bang Ericsson

BFE: Anne Høydal and Karin Lia

UMAK: Inger Kaisa Bækø

International mobility task force


Field of work:

  • Keeping track of, and contact, with all UiT-students spending exchange stays with our international partners.141 students are registered as on exchange for the spring of 2020. Currently, 128 have registered as returned home, some have chosen to remain abroad.
    Contact person: Senior adviser Astrid Brokke, SIS: astrid.brokke@uit.no
  • Keeping track of, and contact, with all foreign exchange students at UiT, at four campuses. 53 students have terminated their rental contracts and returned to their home institutions.
    Contact person Erasmus and Nordplusstudents:  Magdalena Budinova, SIS: magdalena.budinova@uit.no
  • Contact person students from Visa-required countries (outside the Nordic countries and the EU):
    Mustta Malharunmi, SIS: mustta.malharunmi@uit.no
  • Contact and guidance of international guest researchers. Mari Buck, SIS: mari.buck@uit.no
  • Cases concerning visa and contact with UDI.
    Contact person: Hege Widnes, SIS: hege.k.widnes@uit.no.
  • Updating information available at en.uit.no/corona
    Contact person: Håkon Fottland, SIS: hakon.fottland@uit.no.
  • Refunds
    • Additional expenses related to returning home from abroad.
    • Idling rent to the Arctic Student Welfare Organization for exchange students who are returning home.
      Contact person: Sølvi Brendeford Anderssen, FUF stab.

 All inquiries will be answered via mobility@uit.no.

Exams task force


Questions can be directed to eksamen@hjelp.uit.no 

Leader: Espen Dybwad Kristensen

Goal: Go through with as many exams as planned for Spring 2020.

Help out the transition from traditional school exams to home exams, as well as finding suitable solutions for other types of exams. Formulate guidelines and information to students and employees. Examine legal questions related to changes in regulation. 

 

Medlemmer:

Andreas Robertsen 

Fellestjenesten for eksamen

Ottar Karsten Hoem

Fellestjenesten for eksamen

Maria Myklestad 

Fellestjenesten for eksamen

Grethe Karlsen 

FUF/Systemgruppa

Nina Merete Rebni

Fellestjenesten for eksamen

Kristin Johanne Bye

Fellestjenesten for eksamen

Hilde Berntsen 

FUF/Jurist

 

Torun Jansen

HSL

 

Olav Skare

HSL

 

Tone Berre

BFE

 

Lisbeth Stina Nordøy

BFE

 

Marte Pedersen

IVT

 

Magnus Strøm Reibo

IT-avdelinga

Helene N. Andreassen

UB

 

Verena Woltering

Helsefak

 

Jørgen Ytreberg

UMAK

 

Mayvi B. Johansen

HSL

 

Hilde Beate Amundsen

NT-fak

 

Bjørg Malmo

HSL

 

Espen Kristensen

FUF

 

 

 

Task force for exams performed under supervision

Questions can be directed to : andreas.robertsen@uit.no

Leader: Andreas Robertsen

Goal: Find alternatives to exams that by their nature (health and safety concerns) cannot be executed as home exams. E.g. medication calculation for nursing, graduation exams for the general physician program. Examine how these issues are solved at other institutions of educations, and propose alternative solutions.

 

Members:

Magnus Strøm Reibo

ITA

Ørjan Dypvik Pettersen

ITA

Joakim Bakkevold

Data Protection Officer

Ingvild Stock-Jørgensen

ITA

Andreas Robertsen

FUF

Julia Voronkova

IHO -

Øyvind Eiterjord 

Helsefak

Digital task force


UiT has established a dedicated task force for tuition. The group’s mandate is to make sure that as much tuition as possible is handled digitally, following the fact that all of our facilities have been closed off for students due to corona-measures. The task force has been commissioned by the Central Preparedness group and is led by Director of IT Stig Ørsje. The group is made up of people from relevant units, UiT faculties, and certain institutes.
A review has been done in co-operation with the faculties concerning the current handling of digital tuition. Certain challenges were identified, but the overall situation was deemed as positive.

- We see that UiT employees are helping each other out in an extraordinary situation, where we have faced issues related to the handling of tuition and transition to digital platforms. In the days ahead, the task force will provide necessary IT- and tech support related to tuition, and provide counseling where needed, says Stig Ørsje. The group will meet daily to keep updated.

• If you are in need of IT-support, contact Oraklet. Staffing has been increased, and opening hours are from 8 a.m to 3.45 p.m.
• You can find information about tuition, and how to work from home at en.uit.no/corona.
• The task force has specific people to contact at each faculty. These can be contacted if needed (see list below).

Helsefak: Anita Iversen
HSL: Olav Skare, Andreas Buch, Fredrik Mortensen
BFE-fak: Tore Kanck-Jørgensen
NT-fak: Anne Marit Wilhelmsen, Børge Irgens, Øistein Søvik
IVT: Frode Næsje
Jurfak: Magne Frostad, Lene Therese Evensen Loe
UMAK: Rita Lillevik
UB: Mariann Løkse
Result: Øystein Lund https://result.uit.no/2020/03/13/nyttig-informasjon-til-deg-som-underviser-nar-koronaviruset-herjer/
UB: https://uit.no/ub/omub/art?p_document_id=673302

Campus-coordinators

Arnfinn Engnes (Hammerfest)
Frank Pedersen (Alta)
Dana Fagermo (Narvik)
Rikke Ditlefsen (Harstad)

Digital partners

Geir Jarle Voldmo (Jurfak)
Karen Øien Bentzen (BFE)

 

Practical training task force


Practical training task force

Quests can be directed to: espen.kristensen@uit.no

Leader: Espen Dybwad Kristiensen

Goal: To ensure practical training can go ahead as planned, or in alternative forms. To solve issues concerning practical training.

 

 

Members:

Vibeke Guddingsmo 

Helsefak/IHO

Andreas Robertsen

Fellestjenesten for eksamen

Torun Jansen

HSL/Institutt for barnevern og sosialt arbeid

Trude Steingård

HSL/ILP

 

Øyvind Hjuring Mikalsen

FUF

 

Hilde Berntsen

FUF

 

Hanne Holte

Helsefak

 

Laila Berg Nilsen

Helsefak/Farmasi

Eva Gjerdrum

Helsefak/Medisin

Anita Røreng

Helsefak/Medisin

Vibeke Lunde

Helsefak/Odontologi

Espen Kristensen

FUF

 
     

In the situation our society is in at the moment, some employees at UiT may be called out to service by other societal actors: the health care system, The Norwegian Home Guard and probably also the Norwegian Civil Defense. The latter two will be coordinated through requests for assistance from police and municipalities.

UiT has delivered a list of over 300 employees and over 2000 students with relevant competence, that needs to prepare to be called into service in the health care system. UiT will provide leave with pay in the short term for those it concerns, while we wait for clarification and guidelines from central authorities. The requisition of UiT employees by health institutions may, however, make it challenging to perform critical tasks like tuition, guidance, and exams. What should be emphasized most must follow the authorities' recommendations and the priorities of UiT leadership.

UiT wants to make sure that employees with health education contribute to the health service during the corona crisis, and will initially grant leave to do so. However, it is UiT's priority to have graduates graduate as far as possible. In coordination with the health services, the completion of compulsory study activities and/or exams should be prioritized to ensure the graduation of candidates. Permits that are considered to conflict with the necessary teaching and/or examination will therefore not be granted. Applications for full or partial leave are to be directed in the ordinary way to the institute.

Participation in the Home Guard is regulated by law, and those who can be summoned to the Home Guard are:

  • Employees who have completed the first-time service and are aged 19-44
  • Those with command and education up to 55 years
  • Those who have entered into a voluntary contract

If the situation escalates, ordinary crews aged 44-55 can also be called in. Chapter 11 of the Civil Service Regulations regulates the employer's application for exemption.

Anyone aged 18–55 years residing in Norway can be called into the Civil Defense Service. The use of conscripts is provided for in the Civil Protection Act, and everyone in the age group may be required to serve as long as they meet the requirements and that service in the Civil Defense does not conflict with other statutory services. The Directorate for Social Security and Preparedness (DSB) organizes the Civil Defense.

 



18.05.20 04.54 p.m
Food and drink
After UiT's rules for campus stay were changed from week 20, The Arctic Student Welfare Organisation has worked to secure a food and beverage service for students and staff at all campuses. From Monday, May 18, we open selected canteens and a coffee shop with a reduced offer. See here for more information.

11.05.2020 01.15 p.m
Ordinary student exchange is canceled for the autumn semester of 2020.

Because of the uncertainties surrounding the corona epidemic, UiT The Arctic University of Tromsø has decided to cancel all student exchange for the autumn of 2020. Read more about here.

08.05.20 08.13 a.m
Partial reopening of campus
Next week, universities, colleges, and vocational schools will open for students who need physical access to their teaching institution in order not to be delayed in their studies. This will account for approximately 25 to 30 percent of students. UiT will shortly provide additional information about how this will be conducted locally. Read the press statement from the Ministry of Education and Research here.

07.05.2020 08.23 a.m
Fieldwork routine
A routine has been developed for fieldwork related to critical research- and teaching activity at UiT. This will be in effect until July 15. Read more here.

30.04.2020 2.35 p.m.
Access control at all UiT buildings
The corona pandemic has made it necessary to introduce strict access control to all our buildings. Employees at UiT should work from home unless it is necessary to be in the workplace. This must be clarified with the nearest manager. Selected student groups and employees in recruitment positions with a particular need for access to laboratories, training rooms, and the like to complete their education in the spring of 2020 have been given access to our buildings. Read more here.

28.04.2020 12.50 p.m
Holiday planning 2020 at UiT
The planning, establishing and implementation of the holiday planning for 2020 for UiT employees shall follow the rules and procedures set forth in the Vacation Act, the employer's managerial prerogative and previous practice at UiT. Click here to read more.

24.04.2020 09.30 a.m
Exchange Autumn 2020
Information for students who are planning an exchange stay in the autumn of 2020 can click here: Exchange Autumn 2020.

24.04.2020 09.27 a.m
Expedition Activity
UiT the Arctic University of Norway wants to allow for limited expedition activity, with the following guidelines to be in effect until August 1. A new assessment will be made on July 15. Read more here.

08.04.2020 12.45 p.m
Need someone to talk to?
Contact the or University Chaplaincy or Student Counseling Centre. The Student counseling service will be available during the holidays by phone between 1.00 p.m – 4.00 p.m.

03.04.2020 3.14 p.m
Advice on studying from home
How to conduct group-work when campus is closed, and how do you nurture social contact with your fellow classmates? You can find some advice here!

27.03.2020 11.52 a.m
Measures for customers of Lånekassen during the corona crisis
Many students have lost important secondary income from part-time jobs as a result of the corona crisis. Click here to read more about measures for Lånekassens customers during the corona crisis (only in Norwegian).

25.03.2020 3.17 p.m
High school exams and admission
All written high school exams have been cancelled. Pupils will still attain fully fledged diploma. This has no consequences for admission to higher education.  Click here to read more (only in Norwegian).

20.03.2020 14.01
New rules on corona related sick-leave and self-report
Read more at Regjeringen.no.

20.03.2020 12.52 p.m
The management at UiT has provided new information on holiday planning, possible change of work assignments at UiT and possible orders from other community players. Read more under Employees.

19.03.2020 14.52 p.m
Changes to exams due to the coronavirus will be extended through the Spring semester 2020.
The changes will therefore not only apply until April 17, as previously announced. If you need contact, use eksamen@hjelp.uit.no

19.03.2020 11.01 p.m
Lecturing from home?
How to get started with lectures and seminars from home - see our digital lectures and seminars page

19.03.2020 12.19 p.m
Occupational injury insurance when working from home
Such as the situation is now, by definition you do not have a home-office. You have the opportunity to work from home for a period of time. Occupational injury insurance applies when you are at work, during working hours at the workplace. When it is agreed that you work from home, during this time, it will be considered the "workplace". For more information, see here: https://spk.no/en/insurance

17.03.2020 8.03 p.m.
Employees - access to UiT's buildings 
All doors with code lock will be locked all day from Wednesday 18 March at 8.00 a.m. Employees with work-related needs will still have access through the use of access cards.

16.03.2020 4.36 p.m.
Clarification regarding the work situation at UiT:
Employees at UiT will work from home unless it is necessary to be at their workspace.

16.03.2020 4.35 p.m.
UiT will open all buildings for a short period to help students
All of UiT The Arctic University of Norway’s buildings will be open between 10 a.m and 12 (noon) Tuesday 17th of March, in order for students to collect necessary equipment to be able to study from home.

16.03.2020 08.45
People with symptoms of acute respiratory infection
The Norwegian Institute of Public Health has new advice for people with symptoms of acute respiratory infection, basic symptoms of a cold or a sore throat – these people should stay at home. Those in close contact with people showing symptoms can still go to work and do not need to be quarantined. This also includes medical staff. The Norwegian Institute of Public Health still recommends a heightened degree of awareness, especially if those in close contact with people showing symptoms should themselves start to show symptoms.

15.03.2020 08.48
As of 16th of March, key cards will be required at all exterior doors.
As of Monday 16th of March, everyone will need a key card to access any UiT building.
 - All exterior doors at UiT will be locked at all times.
 - Employees will be able to access buildings as usual by using their key cards.
 - No PIN-code is required to open doors between 7 a.m and 5 p.m.
 - In order to fulfill their work-related tasks, students who are part-time employees at UiT can use their student cards to access buildings.

15.03.2020 07.35
Local quarantine injunctions
Tromsø Municipality (on top of quarantine injunctions already issued by the Norwegian Directorate of Health) has introduced quarantine injunctions for travelers arriving from Oslo, Agder, Rogaland, Viken, Vestfold and Telemark, Innlandet and Vestland. People arriving from these areas are to be quarantined for 14 days upon arrival. This injunction is retroactive from, and including, 10th of March. Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. Please check your municipalitys web pages in order to keep up to date. For more information, see students and employees.

14.03.2020 16.22
Advice about home quarantine for everyone returning from outside of Norway

Everyone who has travelled from outside of Norway countries should be in home quarantine for 14 days after arrival, regardless of whether or not they have symptoms, retroactive from 27th February.

14.03.2020 14.38
UiT encourages all students who are presently on an exchange stay to return to Norway as soon as possible. If you cancel your stay, please send a notification to mobility@support.uit.no. For more information, go to "Travelling and exchange stays abroad".



The gradual and controlled reopening of campus for employees and students.

UiT has implemented following measures for students:



  • UiT plans for exams to be carried out. We are working to find good solutions for cases where the exam cannot be completed as planned
  • Changes to the exam due to the coronavirus will be extended for the spring semester 2020. The changes will therefore not only apply until April 17, as previously announced.
  • Exams that require physical attendance at the university's premises will be given new forms of examination, if possible: Written school exams will be converted to home exams, and oral exams will be arranged via digital solutions or changed to home exams.
  • Specific information about any changes to the exam form will be provided to the students via e-mail as soon as the changes are made.
  • In some cases, the exam may not be adaptable to the new situation. In these cases, the exam must be postponed. Further details will be sent via e-mail as soon as this is determined.
  • Exams will in most regards be held to the appointed dates
  • Students who are unable to complete an exam due to sickness or other special circumstances can deliver their self-certification via this form. This gives you the right to a postponed exam. The form needs to be delivered no later than one week after the exam in question.
  • You will be notified via e-mail if your exam changes. We will send out info as soon as any changes are determined.
  • Temporary regulations as a supplement to the Regulations for examinations at UiT has been prepared.
    Students who, due to sickness, child care or other special circumstances need extra time on their exam, can apply for it. For exams that have been adapted to home exams, the application can be sent to Fellestjenesten for eksamen. Click here for more information about how to apply. For exams that are planned as home exams in the first place, bachelor theses and master theses, the application needs to be sent to your faculty/institute. Contact your study adviser if you have any questions.

  • Questions need to be directed to eksamen@hjelp.uit.no

  • If you are a student and need technical assistance or support to complete your exam, you can reach our technical assistants via phone (+47) 77620880.


 

  • UiT has canceled all lectures and seminars that require students to be physically present. Lectures and seminars will, as far as possible, be replaced by digital alternatives. You will get more information about this from your study program/course.
  • See Study from home for information on digital lectures.
  • Scheduled digital lectures will go on as normal.
  • Guidance will also be provided through digital channels.
  • A guideline for field activity related to critical research and teaching activities at UiT has now been set. This is valid until July 15. Read more here.
  • Students are not to stay on our campus during the period March 12 - April 17, 2020. The buildings of vocational schools, colleges and universities will be opened for a small group of students and employees as of April 27. The prerequisite is that considerations to infection control are taken. Read more here.
  • If you need to Special needs accommodation in regards to your new study day, you may contact your study counselor or contact person for Special needs accommodation at your faculty. Together we can look at what measures may be relevant. Contact overview.


Supervised practical training for students at The University Hospital

Please notice that students (including exchange students) who are in supervised practical training at The University Hospital in North Norway (UNN) must follow the same guidelines as staff at the hospital. The guidelines can be found at the UNN intranet.

Students who are in/ are to go into practical training at hospitals, health institutions, public dental service or the municipal health service, are to follow the same guidelines as those employed at these institutions.

Practical clinical tuition for med students, dental- and dental hygienists has been canceled for the remainder of the semester. Exceptions may occur, in which case the study program will initiate direct contact with the students.

Students must at all times follow recommendations, advice, and instructions from local authorities where they are stationed and from the field of practice where the students have their practice. If you have any further questions, please contact your university/institute.

Students in practical training must follow the guidelines of the practice location.

Faculty of Humanities, Social Sciences and Education


Information for HSL-students

All information about practical training will be provided through Canvas and/or via e-mail.
Contact the practical adviser/student adviser for your study program.

Safety abroad

We encourage you to pay attention to the information given by your host university abroad, in regards to how the semester will be handled and alternatives planned for teaching and exams. You should be aware of the measures currently in effect regarding departure and entry for the country you are residing in.

We ask you to follow the travel advice and information provided by The Ministry of Foreign Affairs related to the coronavirus.

 Remember to register your stay abroad at www.reiseregistrering.no (only in Norwegian)

When returning home

To those returning to Norway earlier than intended, we ask that you contact your insurance company regarding reimbursement of additional expenses related to tickets and such. When canceling a journey, you should first contact the travel agent (airline or such, for rebooking or reimbursement of unused tickets). UiT will help cover additional expenses related to your home journey.

Updated information about travel restrictions due to corona in different countries can be found at IATA’s web pages.

If you’ve arrived from travels outside of Norway, you are to be quarantined for 10 days after arrival, whether or not you have any symptoms. Read more on FHIs webpages. If you do not have any symptoms of disease, you can travel to your arrival destiantion before the quarantine.

Keep updated on the measures here: https://www.helsedirektoratet.no/nyheter/informasjon-om-karantene-etter-reiser-utenfor-norden (only in Norwegian)


Municipalities where UiT is located may enact different/firmer quarantine on top of current rules given by the Norwegian Directorate of Health. We ask students and employees to stay updated on the specific terms of their municipality.

Alta

Tromsø

Harstad

Narvik

 

The Royal Norwegian Ministry of Foreign Affairs has today the 14th of March introduced new travel advice, which will remain in effect until further notice:

  • The Ministry of Foreign Affairs urges all Norwegian citizens travelling abroad to consider returning home as soon as possible, in a safe and quiet manner, in consultation with their travel agencies or airline companies.

Based on a direct communication with some of you on study abroad, we came to be aware that some of you do not want or need to cancel their study abroad programme. 

UiT however urges you to start making arrangements to return home as soon as possible.

For those who decide to return home

UiT will strive to do everything it can to assist you, including with academic adjustments and making alternate arrangements to ensure the continuation of your study plan.

  • We also urge you to share with us your travel plans with the International Cooperation Section via an email to mobility@support.uit.no to ensure a coordinated return home in a timely manner.
  • UiT has launched a comprehensive website about what to do in light of these difficult times. Please make sure to follow recent guidance issued by UiT on our website: https://en.uit.no/corona
  • Please reach out to your programme coordinator and/or exchange coordinator at your faculty to find out about more options to alternate arrangements to ensure the continuation of your study plan and progress
  • Please note that the Norwegian Loan Fund (Lånekassen) has special regulations and provisions for its loan recipients who were forced to interrupt their study abroad due to the covid-19 pandemic situation.
  • Outgoing students on scholarship programs such as Erasmus + and Nordlys will in general retain their scholarships. In case of any deviation from this, the student will be contacted directly by UiT.
  • Please make sure to contact your insurance company for reimbursement of extra expenses for tickets or more. In case of cancellation of travel, please contact your airline company or travel agency. UiT will gladly help cover additional costs associated with returning home.
  • You can find updated information on travel restrictions due to coronavirus outbreak in different countries: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

For those who decide to stay abroad

  • UiT urge you to follow the guidance and updates issued by the host institution in relation to academic adjustments or other alternate examination delivery assessments.
  • Please make sure that it is your duty to keep yourself informed in a timely manner about any possible restrictions on air travel.
  • You can find updated information on travel restrictions due to coronavirus outbreak in different countries: https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm

Additional expenses in connection with an early return to Norway

You should start by contacting your insurance company/ check out your travel insurance. You may apply to UiT for reimbursement of additional costs in connection with early departure from abroad, which airline and travel insurance does not cover. More information and application form can be found here https://uit.no/korona#v-pills-673806 (in Norwegian only). Extended deadline for application: 20 May 2020.



Most of the IT-services UiT offers to students can be used from home. Below is an overview of relevant services and tutorials.

Send an email to orakel@uit.no if you need assistance.

Advice for students


How can you conduct group-work when campus is closed down? How do you nurture the social contact with your fellow classmates? Both the professional and the social aspect is important. UiT recommend the following:

  1. Have a daily routine. Start your day as if you were going to the university; shower, get dressed and so on. Keep a permanent workspace if possible. This will help you be ready mentally to study.
  2. Do something physcial during the day. E.g. go for a walk with a neighbour.
  3. Make a study group if you don’t have one already. You can create a Team in Office 365 and invite your fellow students into your study group.
  4. Draw a clear line between what is professional and what is social. E.g. create a dedicated channel and name it «chit-chat».
  5. Use the meeting function in Teams. Turn on your web camera. It helps to participate from a calm and quiet location.
  6. Hold daily meetings to discuss academic literature. Set up a recurring meeting series on the same hour each weekday. Determine what to work on between meetings, e.g. «read chapter 5, and we’ll discuss it tomorrow».
  7. Have one or more social Teams-meetings during the week. E.g. morning coffee, pizza night, movie night. Be creative!

Equipment


In order to participate in classes from home, you will need a laptop and possibly a microphone and webcamera.

You can install Microsoft Office (Word, PowerPoint, etc) and other software on your laptop.

  1. Install Microsoft Office by logging into Office 365. Click on "Install Office" in the upper right-hand corner of the page.
  2. Other software can be installed from LiReg.

Classes


Your teacher will tell you about changes to how classes will be run. Keep an eye on Canvas and your student email.

Classes might be offered online in Skype for Business or Adobe Connect. If you are told to participate in an online class, connect early so that you can test that everything works.

Canvas works just as well at home as it does on campus.

Online classes in Adobe Connect and Skype for Business will be the same as planned.

Library services


Library services can be accessed with a temporary VPN solution. See status message from Orakelet for how to connect.

Study groups and collaboration


How does your study group work together when campus is closed? What about preparing group assignments? We recommend the following:

  1. If your teacher has activated the option, you can create a group within your Canvas course. Send this tutorial to your teacher. Afterwards follow these instructions for creating your own group.
  2. You can create a Team in Office 365 and invite your fellow students.

Both options let you share files and have meetings online.

The University Library is gradually opening some of the libraries.

We offer subject assistance online and digital services are available.

Contact the University Library: post@ub.uit.no

Visit the University Library website

Gradual opening of the University Library


The University Library is gradually opening some of the libraries for UiT students and employees. Check the overview of limited opening hours and available services.

This offering is intended for:

  • Students who require physical access to campus as to not get delayed in their studies.
  • Students with difficult circumstances at home who need to be present at campus.

You must use your student card + PIN code to access the buildings. At campus Breivika your access is restricted to the library you belong to, and based on your study program. If you are uncertain how to pick-up ordered material, contact the University Library: post@ub.uit.no


Alta library

Open Monday-Friday 10 AM - 2 PM

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves

 

Contemporary Art Library

Closed, orders possible

 

Culture and Social Sciences Library

Access for students at the Faculty of Humanities, Social Sciences and Education  and students at The School of Business and Economics

Open Monday-Friday 10 AM - 3 PM

  • Only ground floor open
  • Order in Oria and pick-up at the library
  • Work spaces available
  • Group rooms available
  • Printing possible


Education Library

Closed

  • Orders not possible since the library is moving

 

Hammerfest Library

Open Monday-Friday 10 AM - 3 PM

  • Work spaces available
  • Group rooms available
  • Printing possible
  • Possible to retrieve books from the shelves

 

Harstad Library

Open Monday-Friday 10 AM - 2 PM

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves


Museum Library

Closed, orders possible


Music Library

Open Monday-Friday 10 AM - 2 PM

  • Work spaces available
  • Possible to retrieve material from the shelves


Narvik Library

Closed, orders possible

 

Psychology and Law Library

Access for students at the Faculty of Law and Institute of Pscyhology

Open Monday-Friday 10 AM - 3 PM

  • Possible to order in Oria and pick-up material at the library
  • Work spaces available
  • Group rooms available
  • Printing possible

 

Science and Health Library

Access for students at the faculties of Health Sciences, Science and Technology, and Biosciences, Fisheries and Economics

Open Monday-Friday 10 AM - 3 PM

  • Work spaces available
  • Printing possible
  • Possible to retrieve books from the shelves

Ordering and borrowing books


From May 13 it is possible to order material again through Oria as normal, except for from the Narvik library. Use this form to order from the Narvik library.

Order books in Oria.

Requests might take longer than usual to process due to delays related to the closing.


Who can request?

Employees and students at UiT - The Arctic University of Norway.

Returns

It is possible to return material during the limited opening hours.


Interlibrary loans

Inter-library loan from other institutions is still not available since many partner libraries in Norway and abroad are still closed.


Expired loans

We will not be sending out bills for overdue literature. If you are having practical challenges returning overdue books contact us post@ub.uit.no

Copying course material


It is legal to copy up to 15% of the total pages to share with fellow students. Read more about the legal restrictions on copying here.

Access from home (VPN)


Connecting to VPN

Orakelet has now found a temporary fix for using VPN to access all library services: 

  1. Start Cisco AnyConnect Secure mobility Client as usual
  2. Write server address: vpn.uit.no/bibliotek
    vpn.uit.no/bibliotek
  3. Click Connect and log on

We urge you to only use this profile to access the library services (databases, e-journals etc.)

Check the latest IT support announcements from Orakelet here.

Searching for literature


Do you need help finding material on your study subject, check out our handy guide on searching for literature.

You can search for Open Access articles using the browser add-ons Kopernio or Unpaywall or ask that material be made accessible using the Open Access Button.

Useful digital resources


Scandinavian University Press’ (Universitetsforlaget) is making Idunn, their digital publishing platform for academic journals and books, open for the public. You can browse and read more than 36,000 quality assured journal articles and book chapters, over 70 journals and numerous scientific book.

The National Library of Norway now offers extended access to its digital collection. More information (only in norwegian). Sign in with Feide. Choose «Nasjonalbiblioteket Seksjon Publikumstjenesten, Utlånet» as your library when sending the application. Applications are processed consecutively, and if you don't have access within 30 minutes you can send an email to veiledningen@nb.no

Ordnett.no is a digital language and dictionary service that gives you access to a large number of digital dictionaries directly on your computer, your smart device or your mobile. Log in with Feide. Download the Ordnett-app (Android and iOS).
 

Many larger publishers are opening up access to their resources temporarily due to the corona virus situation. The International Coalition of Library Consortia (ICOLC) has made an overview spreadsheet of the publishers and access levels here.

Problems with EndNote?


Are you experiencing problems with EndNote while working from home? Follow this guidance and find a solution to your EndNote-problems.

Or contact us at endnote@support.uit.no

Courses and teaching


All of our scheduled Skype courses will be held as planned. You can find an overview of our Skype courses here. All on-campus classes have been cancelled and will, if possible, be held in digital format.

Subject assistence and public defence of thesis


All library subject assistance will now be given over Skype and phone. If you need help finding material for your public defence contact our subject librarians. Here is the contact information for all of our subject librarians.

Other questions?


Do you have other issues you need help with? Contact the University Library post@ub.uit.no

Are you an international degree-seeking student at UiT, and have questions concerning the current situation?  Send your questions to international@uit.no.



Are you a resident of one of the Arctic Student Welfare Organization’s student housings, and have been confirmed as infected or put into quarantine, we ask you to contact the Arctic Student Welfare Organization’s preparedness responsible.

If you have arrived in Norway from abroad, you are to go into home quarantine for 10 days after you arrived; regardless if you show symptoms or not. Read more at the FHI webpages.

We ask students to stay up-to-date on the specific terms of their municipality.

All students quarantined are encouraged to stay at home, and notify the person academically responsible for your study program or class. You are not permitted to venture to any campus location.



Many health care students want to contribute to the health service during the corona crisis. Students have access to this on the same terms as part-time work in general. However, in agreement with the health services, UiT prioritizes having its graduates graduated. If work in the health service conflicts with the completion of compulsory study activities and / or the exam, the studies must have first priority. Questions and clarifications about this should be handled at the institute where your study program is organized.

 



Food and drink on campus

Since UiT's rules for campus stay were changed from week 20, The Arctic Student Welfare Organisation has worked to secure a food and beverage service for students and staff at all campuses. Therefor from Monday, May 18, we open selected canteens and a coffee shop with a reduced offer.

If you are hungry or thirsty for coffee then there is an option for you.

On Monday, May 18th, The Arctic Student Welfare Organisation will open an offer at:

Canteen Altafjord in Alta
Opening hours: 09-14

Prandium in Harstad
Opening hours: 09-14

Grut in Tromsø (MH2)
Opening hours: 09-14

Teorifagskantina in Tromsø
Opening hours: 10-15

We are trying to find a solution in Narvik as well, but unfortunately, we have to wait for the situation due to remodeling.

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We look forward to seeing you back in our canteens and have introduced the following measures to prevent the spread of infection in our premises:

  • Food and drinks are bought and taken to go, so it will not be possible to sit down and eat at any of our premises.
  • We all ask to be vigilant with hand washing, both before and after purchasing. Hand sanitizer will be available
  • Unfortunately, we do not accept cash, we encourage cash-free purchasing by“tapping” your card
  • Everyone needs to be vigilant by keeping one-meter distance. 

The food and beverage offers are reduced, and we initially offer simple baguettes with various toppings and ready-made salads in addition to coffee. We note that although the campuses are now gradually opening, the infection situation may change. We, therefore, ask for your understanding if there are changes in opening hours and offers at short notice.

Welcome back, we look forward to seeing you.