Events

1 Clarify the framwork

1. Decide what type of event you are organising: conference, lecture, workshop, seminar, ceremony, webinar,or something else.
2. Set the date and time.
3. Choose the venue and digital platform.
4. Allocate resources (personnel and budget) for planning and execution.

2 Book a venue

3 Consider recording and streaming

4 Submit procurement requests

Before purchasing items such as food, gifts, decorations, or similar, submit a procurement request via the finance and procurement work support pages.

5 Consider registration

Decide if attendees need to register, for example, if the venue has limited capacity or if you want to know how many people will attend.

Set up registration via Nettskjema.

6 Choose a visual style

Think through how the event should be presented visually, so that it appears professional and recognizable across channels.

You can find the graphic profile here.
You can find images here.

7 Promote internally and externally

1. Create a Tavla event

Publish your event on en.uit.no/tavla to make it known among empolyees and students.

2. Advertise on the information screens

You can request a notice here.

3. Create a Facebook event

If the event is open to an external audience, create a Facebook event. Reuse the text from Tavla and invite UiT The Arctic University of Norway as a co-host.

4. Tip the media

Send an email to one or more journalists and newsrooms.

Start the email with a compelling subject line, then briefly explain why the media should cover this particular event. Feel free to highlight a special item from the program – and remember to include a contact person and mobile number.

Here are more useful tips for media outreach.

5. Share content on social media

Feel free to share photos and video from the event in various social media channels and tag UiT.

See more tips on becoming visible on social media.