Frameworks and tools

Step 1: Planning

The risk assessment process begins with management appointing a working group. The members of the group must collectively have the necessary expertise to conduct the risk assessment. Next, the work or analysis subject is mapped out. It should also be assessed whether the work involves the use of potentially harmful factors. Based on these mappings, the type of risk assessment to be conducted is determined.

Step 2: Risk analysis

At UiT, there are three different methods available for analyzing risks related to health, safety, and environment (HSE). Forms and guidance for all three methods can be found under Regulations and Useful Resources. A more detailed description of each method is available in the guidelines for risk assessment with health, safety and environment (HSE).

• Preliminary Risk Analysis (PRA): This method is effective for identifying hazards early in the analysis process and can be performed with limited effort.
• Safe Job Analysis (SJA): A simple method for identifying hazards and undesirable events associated with a specific task. It is often used as a checklist before starting a job and is also suitable for assessing factors that may affect workers' mental health.
• Combination Analysis (CA): This method evaluates hazards in a job task involving potentially harmful factors. The Combination Analysis consists of an extended SJA and a more detailed assessment of the potentially harmful factors..

Step 3: Risk evaluation

The risk evaluation results in a draft plan of action containing recommended risk reduction measures (ranked in order), proposed deadlines for implementation of the measure(s) and responsibility for implementation of the measure(s).

Step 4: Risk management

Based on the submitted material, the management shall compare and weigh up various alternative actions in consultation with all interested parties

Guidelines

• Guidelines for risk assessment with health, safety and environment (HSE)

Routines

• Routine for risk assessment and prevention prior to high-risk work activities

Guidance

• Instructions for mapping of analysis object  
• Instruction for mapping of preliminary risk analysis (PRA)
• Instructions for safe job analysis (SJA)
• Instructions for combination analysis (CA)

Forms

• Form for mapping of analysis object
• Form for mapping of work involving possible hazardous factors  
• Form for implementation of preliminary risk analysis (PRA) 
• Form for implementation of safe job analysis (SJA)
• Form for implementation of combination analysis (CA)

Other useful resources

• Arbeidstilsynets temaside om risikovurdering  
• Sikresidens information on risk assessment

In the presentation found in the link below, an introduction is given to the work on HSE and preparedness at UiT.

HSE and emergency preparedness at UiT

Target groups: Employees with tasks within the first-line service and emergency preparedness, and other employees who may wish to take the course.       

Purpose: The course provides participants with basic training in life-saving first aid.

Topics addressed are:

1. First at the scene of the accident
2. Warning routines in the event of cardiac arrest
3. Cardiac arrest
4. Stroke
5. Circulatory failure/shock
6. Unconsciousness and lifelessness
7. Unfree airways (foreign bodies)
8. Stable lateral position and free airways
9. Cardiopulmonary resuscitation (CPR)

The course runs over 3 hours.
CPR courses are set up regularly at UiT and on demand. The courses are announced at Tavla - kurs UiT

Target group are employees, PhD candidates, guest researchers, master students, guest students and external users who based on risk assessment must have documented safety training

Guest researchers and guest students should prior to application contact the department management to clarify the needs for safety training and being issued a Feide- account.

Employees, guest researchers and guest students who doesn’t have a Norwegian Social Security Number must be registred by the department administration to  Seksjon for studieadministrative tjenester via this form.

Students apply for courses via Studentweb

Employees, guest researchers and guest students apply for the courses via EVUweb. 

Information about the different courses can be found in the UiT emnekatalog.

You should also complete local safety training based on the work you will perform and the risk assessment of this work. Information about the implementation of this training will be provided at the workplace

Employees, guest researchers and guest students sign up for courses via the links:

• HMS-0501 Safety in the laboratory, workshop and on sea and land expeditions
• HMS-0502 First aid in the laboratory, workshop and on sea and land expeditions

• HMS-0502-1 28. august Tromsø 2025 (Engelsk)
• HMS-0502-2 29. august Tromsø 2025 (Norsk)
• HMS-0502-3 1. september Narvik 2025 (Norsk)
• HMS-0502-4 3. september Tromsø 2025 (Engelsk)
• HMS-0502 5. september Tromsø 2025 (Engelsk)
• HMS-0502-6 8. september Tromsø 2025 (Norsk)
• HMS-0502-7 11. september Tromsø 2025 (Norsk)
• HMS-0502-8 12. september Tromsø 2025 (Engelsk)
• HMS-0502-9 15. september Tromsø 2025 (Norsk)
• HMS-0502-10 17. september Tromsø 2025 (Norsk)
• HMS-0502-11 19. september Tromsø 2025 (Norsk)
• HMS-0502-12 22. september Tromsø 2025 (Engelsk)
• HMS-0502-13 24. september Tromsø 2025 (Norsk)
• HMS-0502-14 25. september Tromsø 2025 (Engelsk)

• HMS-0503 UiT's regilations for field work and sea-going expeditions
• HMS-0504 Biological material
• HMS-0505 Gas safety course – Date coming later/dato kommer senere Tromsø 202

• Radiation protection:
• HMS-0506 Introductory course in radiation protection for non-ionising radiation – Tromsø 8. September 2025 (English) (digital) 
• HMS-0507 Introductory course in radiation protection for ionising radiation – Tromsø 8. September 2025 (English) (digital)
• HMS-0508 Basic course in radiation protection, open radioactive sources, Tromsø 8-12. September 2025 (English)
• HMS-0509 Basic course in radiation protection, X-ray and sealed radioactive sources, Tromsø 8-12. September 2025 (English)
• HMS-0511 Refresher course in radiation protection, Tromsø, 10-11. September 2025 (English)

HMS-0506, HMS-0507, HMS-0508 and HMS-0509 are conducted in week 4 and week 37. HMS-0511 is conducted in week 4. HMS-0510, HMS-0512, and HMS-0513 are conducted upon request. HMS-0514 is organized by the dental education program and is conducted during the fall semester. For more information about radiation protection courses and to see which courses are recommended or mandatory, please refer to the Overview of courses in radiation protection for different types of radiation (Norwegian only).

An HSE round is a preventive HSE activity where the purpose is to prevent unfortunate working environment conditions from occurring, uncover any risk factors and ensure that improvements are carried out.

It is the management that is responsible for carrying out HSE rounds. The HSE round can take different forms.

The HSE rounds should be planned well in advance. The time, time spent and who will participate in the implementation must be determined. The background material must be obtained and reviewed. In addition, all employees must be informed of the purpose of the HSE round and the time of implementation.

Participants:

• Leader/manager's representative
• The safety representative
• Employees participate by providing information during the review
• It may also be a good idea to include professional advisers in the areas to be mapped

The HSE round is usually checklist-based. Checklists should be adapted to the place where the HSE round is to be carried out

The results of the HSE round shall be documented. An HSE action plan must be prepared with prioritised measures, the name of the person responsible for implementation and the deadline for implementation.

Special challenges that are uncovered may trigger stricter requirements for risk assessment.

Below are mapping forms that can be used during HSE rounds. These are adjusted as needed.
Kartlegging - fysiske, organisatoriske og psykososiale forhold
Kartlegging - laboratorier og verksted
Kartlegging - leders HMS-oppgaver

To obtain an overview of whether there are any conditions in the work or teaching situation that require special follow up Form for mapping of work involving possible hazardous factors can be used.

• Additional requirements for risk assessment
• Requirement to keep a register of exposed
• Requirement to notify the supervisory authority before start-up
• Requirement for health examination

• Requirement for assessment of vaccine

HSE non-conformance are unwanted events and conditions that have led to or could lead to harm to people, the environment, or property, such as:

• Personal injuries
• Material damage
• Pollution (damage to the external environment)
• Near-misses
• Fire/incidents of fire
• Breaches of HSE regulations
• Accidents

If you are unsure whether it is a non-conformance, please report it as a non-conformance.

The following are not HSE deviations and should not be reported in CIM:

• Operational/building services such as changing light bulbs, cleaning, technical maintenance, etc., as well as deviations related to the physical security of buildings
• Issues related to study quality
• Issues related to information security
• Reports/notices of personal conflicts, bullying, concerns about radicalization, or harassment

For more information, see Speak-up UiT

HSE deviations are reported electronically via: www.kunnskapscim.no/uit

1. Select the "Normal" mode.
2. Click "Logg inn" (Log in).
3. Complete two-factor authentication with the one-time password sent to you.
4. Click on the "Melding av HMS-avvik" (Report HSE non-conformance) icon.
5. Fill out the form as instructed.

Students should report HSE deviations through their lecturer, supervisor, program leader, or study consultant.

In the event of personal injuries, the head og department/section leader must complete the form for internal notification of personal injury and file it in UiTs electronic archive system. Additionally, the incident that caused the personal injury should be recorded as an HSE non-conformance. When applicable, the form for follow up of exposure or possible exposure to chemicals, biological factors and ionizing radiation should also be completed and archived. 

In the event of serious incidents resulting in personal injury, internal notification must be given within UiT Emergency contact info, as well as to the police and/or the Norwegian Labour Inspection Authority (Arbeidstilsynet).

Events requiring immediate attention must be reported to the leader.

Notification to NAV

Personal injuries or occupational illnesses caused by a workplace accidents and may grant rights to benefits under the folketrygdeloven must be reported to NAV.

If there is any doubt about whether it is an occupational injury, or if the employee requests it, the employer must sed a notification to NAV. Read more about occupational injuries and occupational injury coverage in NAV's website. The incident myst be reported as soon as possible. The deadline for reporting an occupational injury or illness to NAV is one year. 

Notification to Statens pensjonskasse

State employees are covered by occupational injury insurance through the Norwegian Public Service Pension Fund (Statens pensjonskasse/SPK). More information and the injury reporting form can be found on SPK's website. The employee completes the first part, while the employer completes the second part. The deadline for reporting an occupational injury or illness to SPK is three years. 

Electrical accidents and injuries

All accidents caused by electric shock or arc flash must be reported to Direktoratet for samfunnssikkerhet og beredskap (DSB). Read more at elsikkerhetsportalen.no.

Guidelines

• Speak-up UiT
• Form for internal notification of personal injury
• Form for follow up of exposure or possible exposure to chemicals, biological factors and ionizing radiation

UiT Emergency contact info

External resources

• NAV
• Direktoratet for samfunnsikkerhet og beredskap
• Elsikkerhetsportalen 
• Statens pensjonskasses webpages regarding occupational injury insurance