Funding

EPINOR distribute grants twice a year. In return we want your help to spread the word: After the activity has taken place, it is required that the applicant gives a written summary in English of the highlights which will be posted online for inspirations and information to others.

Funding guidelines

How to apply

A complete application must consist the following
1. Program of the course/summer school/research stay abroad
2. A scientific evaluation of the application regarding the feasibility, the quality and signification it will have of the students PhD project. The main supervisor must make this evaluation.
3. A signed application form by you and your supervisor.

The application with its attachments must be sent to your local administrative contact person within one of the two deadlines:

  • 15th of February
  • 15th of September

 

Who can apply?

The applicant must be a registered EPINOR student, EPINOR Alumni or an EPINOR student supervisor. 

EPINOR students that have been engaged in local EPINOR activities and participated in at least one of the EPINOR yearly meetings (the summer school or annual meeting) will be considered eligible for funding. 

For the EPINOR alumnis and supervisors, EPINOR will consider covering travel expenses for participation in EPINOR directly related activities.

 

What Do We Fund?

EPINOR funds recommended activities such as

  • National courses and seminars that are relevant for your PhD-project with contents that you cannot find at your home institution
  • International courses and seminars that are relevant for your PhD-project with contents that you cannot find in Norway
  • Research stays abroad (maximum 14 000 NOK per month and maximum 42 000 NOK in total)
  • Local EPINOR students group activities that are relevant for their PhD-project or future academic careers.

 

EPINOR does not fund:

-          Attendances at conferences/congresses

-          Activites that have already taken place in time for the student to have applied for funding at an earlier deadline.

-          Activites that are primarily covered by other grants that the applicant has received.

-          Costs per diem is not covered (e.g food etc). 

-          Transportation to and from airports is not covered. If your destination does not have a local airport, EPINOR will cover transportation (buss or train) from the nearest airport.

 

How Much Do We Grant?

EPINOR will cover at least 50 % of the costs concerning participation in a PhD courses, summer schools, seminars etc. This includes travel costs and accommodation. Costs per diem is not covered (e.g food etc). 

Research stays abroad: EPINOR have the same guidelines as The Research Council of Norway; for international scholarships until NOK 14 000,- can be supported per month (but no more than 42 000,- (NOK) per research stay). 

After the activity has taken place, it is required that the applicant gives a written summary in English of the highlights which will be posted online for inspirations and information to others. 

 

Complementary comments to the application form

All travels should use the cheapest ways of travelling. 

It is important to include a realistic budget in the application

All travel costs granted by EPINOR will calculate the city of departure as the same as the EPINOR member’s institution city (Oslo, Trondheim, Bergen, Stavanger or Tromsø). 

If the student has available financial assets (annum) at the same time as she/he applies for EPINOR funding, the applicant must provide a reasonable explanation to why she/he needs the extra funds from EPINOR.

If you are applying for funding from another research school you will not qualify for grants from EPINOR.

If you have applied for funding from other sources you must inform EPINOR about the amount you have applied for and which source you have applied from.

 

EPINOR Summer School: All traveling costs from the city of your home institution to the summer school location will be covered, including food and accomodation. Attendants to the summer school do not have to apply for funding.

EPINOR Annual Meeting: is usually in conjunction with the NOFE conference, 50% of the travel- and accomodation costs and 100% of the NOFE-member conference fee will be covered for PhD students. Attendants to the annual meeting do not have to apply for funding.

 

 

Disbursement

All funding will be reimbursed after the activity has taken place. If the costs are particularly high, EPINOR can exceptionally give an advance following the Economical Guide Lines at UiT – The Arctic University of Norway. Please contact the administrative Coordinator for more information.

In general:

  • All travels should use the cheapest ways of travelling.
  • Costs per diem is not covered (e.g food etc).
  • A written summary in English of the highlights of the Activity, preferably with pictures, must be sent enclosed with the Travel and subsistence claim form. This text can be published on EPINOR’s website.
  • You must send the Travel and Subsistance Claim within a month after your trip. If the claim is recieved more than a year after the event has taken place, EPINOR will not reimburse the costs.

Students registered at NTNU, UiO, UiB and UiS:

Send a Travel and subsistence claim form to your home institution/research group for reimbursement. Your home institutions must then send an invoice to EPINOR included a copy of the completed form. The invoice address should be:

EPINOR/ Bente E. Schøning 
UiT – The Arctic University of Norway
Fakturamottak
Postboks 6050 Langnes
9037 Tromsø

Organisasjonsnummer: 970 422 528


Students registered at UiT – The Arctic University of Norway have two options for reimbursement:

If you have financial assets at UiT:

Send the total Travel and Subsistence Claim Form through PAGA to your Research Group for reimbursement. 

Your Research Group/financial adviser must then send a claim (omposteringsbilag) to EPINOR administrative coordinator Bente Schøning, including a copy of the completed form and the allocation letter. To your financial adviser: The claim(omposteringsbilag) must be sent within a month after the Travel and subsistence claim form has been submitted and never later than 1.December.

If you only have financial assets at another employer than UiT (ex.UNN):
Send a Travel and subsistence claim form to your home institution/research group for reimbursement. Your home institutions must then send an invoice to EPINOR included a copy of the completed form and the allocation letter. The invoice address should be:

EPINOR/ Bente E. Schøning 
UiT – The Arctic University of Norway
Fakturamottak
Postboks 6050 Langnes
9037 Tromsø



Page administrator: Kari Wagelid Grønn
Last updated: 04.09.2018 14:35
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