📄 Required documents for incoming exchange students

Required documents incoming exchange
Required documents incoming exchange - Foto: Mostphotos

📌 To ensure a smooth application process, please carefully review the list of documents below that you need to upload to the Application Web (Søknadsweb).

Deadlines: 🗓️Deadlines for uploading the required documents

If you're unsure which exchange programme you belong to, feel free to contact us at: 📧 mobility@uit.no

English language

All incoming exchange students must demonstrate sufficient English proficiency at least B2 or C1 level in English (CEFR scale) unless they meet one of the exemptions below:

Exemptions

  • Erasmus+ students from institutions in the EU, Türkiye, North Macedonia, Serbia, and Liechtenstein: No documentation required.

  • Nordic students with upper secondary education in Finland, Faroe Islands, Denmark, Greenland, Iceland, or Sweden: No documentation required ifthey have studied a Scandinavian language and English at your secondary school education.

  • Students from Australia, Canada, Ireland, New Zealand, South Africa, the UK, and the USA: No documentation required if you are a native speaker or studying primarily in English.

Other regions

Students from Africa (except South Africa), Caucasus (Armenia and Georgia), China, Japan, Latin America, and South Korea should ask their home institution to issue a certificate confirming English proficiency at B2 or C1 level.

List of accepted English tests: ✅ Eligibility requirements for incoming exchange students | UiT

Norwegian language

Nordic students with upper secondary school education in Finland, Faroe islands, Denmark, Greenland, Iceland and Sweden

If you have upper secondary school qualifications granting general admission to higher education in your home country, and have studied in your native language (Danish and Swedish) at the most advanced level at upper secondary school, you are not required to take a Norwegian language proficiency test.

Other students

If you plan to take courses taught in Norwegian, you must document your proficiency.
For accepted Norwegian tests, visit: Norwegian language requirements - The Norwegian Universities and Colleges Admission Service (NUCAS) .

Transcript of Record (ToR)

Your transcript must include all completed semesters, even if some grades are pending.

  • 🎓 Bachelor’s Transcript – if applying for bachelor-level courses (course codes 1000–2000)
  • 🎓 Master’s Transcript – if applying for master-level courses (course codes 3000–4000)

🌐 Transcripts must be in English, Norwegian, Danish, or Swedish.
If your transcript is in another language, it must be officially translated by your university or a certified translator. The translator’s name and stamp/seal must be visible.

📄 Electronic Transcripts:
UiT accepts official electronic transcripts approved by your home university.

📊 Grade Explanation:
Make sure your transcript includes a grading scale or explanation.

Passport or National ID Card (only EU citizens)

  • 🇪🇺 EU/EEA Citizens: Upload a copy of your National ID card or passport (PDF)
  • 🌍 Non-EU/EEA Citizens: Upload a copy of your international passport (PDF)

🔐 All personal documents are protected under the EU GDPR.

Résumé / CV (Education Only)

Upload a short, clear CV that includes:

  • 👤 Your full name
  • 🎓 Your educational background (upper secondary, bachelor’s, master’s, PhD)
  • 📅 Chronological order only

For Erasmus+ Students from universities in EU countries, Türkiye, North Macedonia, Serbia & Liechtenstein

Forms to be uploaded to the Application Web (Søknadsweb)

Choose the correct form based on your exchange type:

✅ The forms are fillable PDFs:

  1. Download to your computer
  2. Fill in the required fields
  3. Upload to Søknadsweb
  4. 🖨️ No need to print!

Digital Learning Agreement (also known as Online Learning Agreement

📅 Deadlines:
  • Autumn Semester: 1 September
  • Spring Semester: 1 February

✉️ Send your Learning Agreement after completing your Søknadsweb application and receiving your admission offer.

🧭 Who can help?

Contact your Erasmus Coordinator or International Office at your home university.

📤 How to send it to UiT:

Use the following details:

  • University Name: UNIVERSITETET I TROMSØ – NORGES ARKTISKE UNIVERSITET
  • Address: Tromsø
  • Erasmus+ Code: N TROMSO 01
  • Faculty/Department: International Cooperation Section
  • Contact Person: Incoming Exchange Team
  • Responsible Person: Incoming Exchange Team
  • Email: mobility@uit.no
  • Phone: +47 77 64 40 00

For Bilateral, Nordplus & North2North Students

Learning Agreement Forms

Choose the correct form based on your exchange type:

✅ The forms are fillable PDFs:

  1. Download to your computer
  2. Fill in the required fields
  3. Upload to Søknadsweb
    🖨️ No need to print!

For Global & Project-Based Grant/Scholarship Recipients

Learning Agreement Forms (for students funded by Erasmus+ Global, Intpart, Norpart, Noted, Utforsk & from institutions in Asia, Africa, the Caucasus and Latin America)

Choose the correct form based on your exchange type:

✅ These are fillable PDF forms:

  1. Download to your computer
  2. Fill in the required fields
  3. Upload to Søknadsweb
    🖨️ No need to print!
Page administrator: Mustta B. Malharunmi
Last changed: 13.03.2026 16.24
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