Incoming exchange students: how to register your application

ACCESSING THE APPLICATION WEB (SØKNADSWEB)

Before creating an account on the Application Web (Søknadsweb), you need the following:

  1. You must have been electronically nominated by your home university, and
  2. You have received an invitation email from UiT to apply for exchange on the Application Web.

Please send an email to mobility@uit.no IF you have NOT recieved an invitation email from UiT or are NOT sure.

Please follow the step-by-step instructions below:

1

CHOOSE INSTITUTION

The Application Web (Søknadsweb) service is used by many institutions in Norway. Please make sure to choose UiT The Arctic University of Norway as your institution before you log in.

Scoll down for more step-by-step instructions

 


2

ORDER A NEW PASSWORD

  1. Scroll down on the Application Web to "Login International Applicant"
  2. Click on "Send me a new password" to order a password. Check your inbox and spam folders!
  3. Please send an email to mobility@uit.no IF you are not sure about your email address.

Link to the Application Web (Søknadsweb)

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3

LOG IN AS "INTERNATIONAL APPLICANT"

  1. Click in the field "Email address" to add the email address used by your university to nominate you to UiT. Please send an email to mobility@uit.no IF you are not sure about your email address.
  2. Click in the field "Password" to add the new password that you have received.
  3. Click on "Register new international applicant" to create an account.

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4

CREATE PROFILE - POSTAL ADDRESS

Your postal address is VERY IMPORTANT! Please make sure to register it correctly (see the picture below for instructions). Personal and sensitive data gathered on the Application Web is protected by the EU General Data Protection Regulation (GDPR)

  • Address format: choose “International format”
  • Address Line 1: Street name and street number (housing number).
  • Address Line 2: optional.
  • Postal Code and City: Postal code is known as zip code in some countries. Tips: You can find the correct postal code by googling your street name and city on Google Maps: https://www.google.com/maps
  • Country: your country of residence.
  • Mobile number: required in case of emergencies.

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5

CREATE PROFILE - CITIZENSHIP & EMAIL ADDRESS

We will send you important information by email during and after the application process about your application. You must choose "ENGLISH" as your main language. Please make sure to REGULARLY check your email!

  • Email address: make sure your email address is spelled correctly.
  • Citizenship: check whether your citizenship is correct. If not, send an email to mobility@uit.no.
  • Language: ENGLISH. If you choose NORWEGIAN, you will NOT receive information in English for international students.
  • Click on “Next” to proceed to the Application webpage
  • Entrance requirements: please ignore this message!

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6

APPLICATION ALTERNATIVES - CHOOSE YOUR SEMESTER & CAMPUS

  • Application deadline: please ignore this message because it is not meant for you!
  • Documentation submission deadline: 31 APRIL (autumn semester) & 30 OCTOBER (spring semester).
  • Application alternatives: It means your campus at UiT and the duration of your exchange (semester). Please send an email to mobility@uit.no IF you are NOT sure about your campus.
  • Extra information: Here you can add the list of  the selected courses as in the Learning Agreement or the type of your traineeship at UiT. You can also edit it later if you have not selected your courses yet, see step number 11 below by clicking on "Change application".
  • Click on "Next" or "Submit your application" to start uploading your documents.

NEVER click on the tab "NEW APPLICATION" in the top menu of the website! This tab is not for exchange students.

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7

MY DOCUMENTS: UPLOAD YOUR DOCUMENTS IN PDF

Please upload all your documents in PDF. You can use printers at your university to scan your documents into PDF or convert your documents by using MICROSOFT LENS from Google Play or Apply Store. DO NOT upload picture files (png., jpg., etc.)!

 

  • Click on "Upload new document" to start uploading your documents.

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8

START UPLOADING YOUR DOCUMENTS IN PDF

  • Choose the type of document
  • Enter the name of your university
  • Enter the start date of your education
  • Enter the end date of your education
  • Description (optional). You can leave it blank
  • Click on “Choose file” to Upload your document from your device
  • Click “UPLOAD” to upload your document.
  • Max PDF size allowed: 15 MB. Tips: you can find many websites on the internet to reduce the size of your PDF document for free.
  • Click on "Next" to save your application/documents or to come back later to complete your application.

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9

APPLICATION SUBMISSION/RECEIPT

Click on “DONE” to SUBMIT or SAVE your application.


10

MY DOCUMENTS

You can always click on the tab “MY DOCUMENTS” to change or add new documents.

NEVER click on the tab "NEW APPLICATION"! This tab is not for exchange students.

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LETTER OF OFFER

You can also download your signed Learning Agreement, Letter of Offer, and other crucial documents from the tab "My Documents" in June for students commencing in the autumn semester and after 15 November for students commencing in the spring semester.

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11

MY APPLICATIONS

You can always check for your application status by clicking on the tab “MY APPLICATIONS” in the top of the Application Web.

You can also edit your application by clicking on the grey button "Change application" until the deadlines 30 APRIL (autumn semester) and 31 OCTOBER (spring semester).

Your application status will remain “Under consideration” until the evaluation process is finalised in June for students commencing in the autumn semester and after 15 November for students commencing in the spring semester.

Page administrator: Mustta B. Malharunmi
Last changed: 22.02.2024 13.30
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