🧑‍💻 Incoming exchange students: how to log in to the Application Web (Søknadsweb) to apply for courses

admission to exchange UiT
Admission for incoming exchange students – Photo: Mostphotos

This webpage provides a step-by-step guide to completing your exchange application, from nomination to admission. We recommend following the steps in the order presented below.

📋 Quick overview:

  • 1️⃣ Get nominated by your home institution,
  • 2️⃣ Log in to Søknadsweb and start your application,
  • 3️⃣ Check language requirements,
  • 4️⃣ Choose your courses,
  • 5️⃣ Add your proposed courses to the Learning Agreement / Course Form,
  • 6️⃣ Upload required documents,
  • 7️⃣ Apply for housing,
  • 8️⃣ Wait for academic review,
  • 9️⃣ Receive and respond to your offer of admission,
  • 🔟 Submit your Digital Learning Agreement (Erasmus+ students only).

🗓️ Application deadlines

  • Autumn semester (August–December)
    Opens: 15 March | Deadline: 30 April

  • Spring semester (January–June)
    Opens: 15 September | Deadline: 31 October

🎓 How to apply for courses: a step-by-step guide

STEP 1: ✉️ Before you begin

  • You can only access the Application Web (Søknadsweb) if you have been nominated by your home institution.
  • You will receive an email titled "Nomination for student exchange".
  • If you are unsure which email address was used for your nomination, contact: mobility@uit.no

✅ How to log in to Application Web (Søknadsweb) and start your application

  1. Go to Application Web (Søknadsweb).
    🔗 Søknadsweb – Choose Institution
    🖼️ For guidance: view the example image
  2. Select UiT The Arctic University of Norway.
    🖼️ For guidance: view the example image
  3. Click "Send me a new password".
    🖼️ For guidance: view the example image
  4. Use the same email address that was used for your nomination.
  5. Log in and select "Register new international applicant".
    🖼️ For guidance: view the example image
  6. Complete your profile.
  7. Select an application alternative.
  8. Choose your courses.
  9. Upload your Learning Agreement / Course Form and supporting documents.

👤 Complete your profile

  • Address line 1: Street name and number
  • Address line 2: Leave blank
  • Postal code and city: Use the correct postal code for your country.
    (P.O. boxes are not accepted)
    💡For guidance: check Google Maps to find the correct postal code for your address.
  • Mobile number: Required
  • Language: Choose English

🪧 What is an application alternative?

Choose the application alternative that matches your host department at UiT or the subject field agreed upon with your home institution.

Deadline shown next to the Application Alternative: It is the deadline for uploading the required documents. 🖼️ For guidance: Click to open the image.

💭 What is the comment box?

Course-based exchange students should list their proposed courses in the comment box.

⚠️ What is “New Application” in the Application Web (Søknadsweb)?

🚫 Do not click "New Application"
This option is not intended for exchange students.

Quick overview:

🗣️ Do I need to upload language documentation?

  • ✅ Erasmus+ student from a European partner institution?
    You do not need to upload English language documentation.
  • ✅ Student from an English-speaking country (Canada, South Africa, UK, USA, etc.)?
    You do not need to upload English language documentation.
  • 📄 Are you a student from Brazil, China, Japan, South Korea, Latin America, Georgia, Armenia, or most African countries?
    You must upload documentation showing English proficiency at B2/C1 level.
  • 🇳🇴 Planning to take courses taught in Norwegian?
    You must document that you meet the Norwegian language requirements, regardless of your nationality.

Continue reading below for the full language requirements and documentation rules.

⭕ You do not need to upload English language documentation if you are:

  • An Erasmus+ student from a partner institution in the EU, Türkiye, North Macedonia, Serbia, or Liechtenstein.
  • A Nordic student with upper secondary education from Denmark, Finland, Greenland, Iceland, the Faroe Islands, or Sweden, and you have studied both English and a Scandinavian language.
  • A student from Australia, Canada, Ireland, New Zealand, South Africa, the United Kingdom, or the United States, where your education has been taught mainly in English.

✅ You must upload English documentation if you are:

A student from Africa (except South Africa), Armenia, Georgia, China, Japan, South Korea, or Latin America.

Please ask your home institution to provide a certificate confirming that your English proficiency is at B2 or C1 level (CEFR).

💡 Not sure if this applies to you? Contact us by sending an email to mobility@uit.no.

🇳🇴 Planning to take courses taught in Norwegian?

If you choose courses taught in Norwegian, you must provide documentation that you meet the Norwegian language requirement.

🔗 How to document Norwegian language proficiency

✅ Before choosing courses

  • Choose courses that are relevant to your academic programme.
  • Check course admission requirements and prerequisites.
  • Select courses from a single campus.
  • Include backup courses in case changes become necessary.

📚 Course catalogue

Browse the course catalogue and identify the courses you would like to take during your exchange period.

↗️ Link to the Course Catalogue: 🔗 Course Catalogue for exchange students

📅 When are courses published in the catalogue?

  • Autumn courses published on 15 March
  • Spring courses published on 15 September

🇳🇴 Learn Norwegian during your exchange (Tromsø campus only)

Incoming exchange students at the Tromsø campus can take Norwegian language courses during their exchange period. Courses with 0 ECTS credits do not need to be included in your Learning Agreement or Course Form. Information about how to sign up for these courses will be available during the orientation programme.

Beginner and intermediate courses (0 ECTS)

The following courses are available to all students who have active student status at UiT:

  • ✅ A1 (Beginner)
  • ✅ A2 (Elementary)
  • ✅ B1 (Intermediate)

These courses provide an excellent opportunity to develop your Norwegian language skills and build confidence in everyday communication.

✅ Information and registration: Learn Norwegian at UiT

⚠️ Please note: These courses do not award academic credits (0 ECTS).

🎓 Advanced Norwegian (Trinn III) – 20 ECTS

Trinn III is an advanced Norwegian language course worth 20 ECTS credits. The course corresponds approximately to CEFR level B2/C1.

⚠️ Please note: Admission is determined by a placement test and is intended for students who already have a good command of Norwegian.

Choose the section that applies to you below:

✅ How to complete the form:

  1. Download the form to your computer.
  2. Complete all required fields.
  3. Save the completed form.
  4. Upload the form to Application Web (Søknadsweb).
  5. 🖨️ No printing or signing is required to fill out the form.

🇪🇺 Erasmus+ students

This section applies to Erasmus+ students from higher education institutions located in EU countries, Türkiye, North Macedonia, Serbia, and Liechtenstein.

If this section does not apply to you, please scroll down to the relevant section below.

Step 1: Download and complete the Course Form

🌍 Bilateral, Nordplus and North2North students

Download and complete the Learning Agreement Form

🌏 Grant and scholarship-funded students

This section applies to students who are funded through Erasmus+ Global, INTPART, NORPART, NOTED, UTFORSK, or other scholarship programmes involving partner institutions in Albania, Asia, Africa, Jordan, the Caucasus, and Latin America.

Download and complete the Learning Agreement Form

✅ Transcript of Records (ToR)

  • Upload a transcript showing all completed semesters, including your most recent semester.
  • Bachelor's transcript (all students): Upload your bachelor's transcript if you are applying only for bachelor's level courses (course codes 1000–2000).
  • Upload your bachelor's transcript together with your master's transcript if you are applying for master's-level courses (course codes 3000–4000).

🌐 The transcript must be in English, Norwegian, Danish, or Swedish.

⚠️ If the transcript is in another language, upload a certified or official translation.

📄 Electronic transcripts are accepted if they are issued by your home institution and include a grading scale.

✅ Passport or National ID Card

  • EU/EEA citizens: Upload a passport or national ID card (PDF).
  • Non-EU/EEA citizens: Upload a passport (PDF).

🔐 Personal documents are processed in accordance with GDPR requirements.

✅ CV / Résumé (education only)

Your CV should include:

  • 👤 Full name
  • 🎓 Educational background
  • 📅 Education listed in chronological order

To maximize your chances of securing a student room, apply for housing with Samskipnaden immediately after receiving an email titled "Nomination for student exchange".

Read more on this website: 🏠 Student housing for incoming exchange students | UiT

After submitting your application, you can track its progress and make changes if needed until the final deadline.

  • You will receive a confirmation email each time you upload a document.
  • Track the status of your application in the "My applications" tab in the Application Web (Søknadsweb).
  • Before the application deadline, you can update or withdraw your application by clicking on "Change Application" in the Application Web (Søknadsweb).
  • Exchange students may submit only one application.
🔍 How your application is processed
  • The Incoming Exchange Team reviews your application and supporting documents.
  • If any required documents are missing, you will be contacted.
  • Once your application is complete, it is forwarded to the relevant academic department for review.
📅 When does the review process begin?
  • 10 May for Autumn semester applications
  • 10 November for Spring semester applications
🌍 Welcome to UiT The Arctic University of Norway!

Incoming exchange students: admission process at a glance! | UiT

Once your application has been approved, you will receive a Letter of Acceptance in Søknadsweb.

📅 When will I receive my offer?
  • June for autumn semester applicants
  • December for spring semester applicants
✅ What do I need to do?
  • Log in to Søknadsweb and respond to your offer before the deadline stated in your Letter of Acceptance.
  • Accept or decline your offer under My Applications.
  • Download your Letter of Acceptance from My Documents.

⚠️ Do not book travel or make travel arrangements until you have received and accepted your offer of admission.

How to respond to your offer in Søknadsweb
  1. Log in to Søknadsweb
    Select “UiT The Arctic University of Norway” when logging in.
    Open Søknadsweb
  2. Accept or decline your offer
    Go to My Applications and find your Letter of Acceptance. Follow the instructions to respond to your offer.
  3. Download your documents
    Go to My Documents to download your Letter of Acceptance.
Important: Read your Letter of Acceptance carefully before responding. Make sure you understand the details of your exchange programme, including any conditions or requirements.

If any information appears incorrect, or if you have questions about your admission, please contact the Incoming Student Exchange Team at mobility@uit.no.

A Learning Agreement is a formal agreement between you and your home university or college. It outlines the courses that have been approved for your exchange period at UiT.

This means that you should not add or remove courses from your Learning Agreement without first consulting your Erasmus+ Coordinator or the relevant contact person at your home institution.

ℹ️ This section applies only to Erasmus+ students.

You should submit your Digital Learning Agreement only after receiving your final admission results from UiT.

📅 When should I submit my Digital Learning Agreement?

  • Autumn semester: Final admission results are normally published in June.
  • Spring semester: Final admission results are normally published in late November.

Once you have received your final admission results, complete and submit your Digital Learning Agreement through your home institution's Erasmus+ system.

📌 Important: Changes to your study plan

If you later make changes to your approved course selection at UiT, you must first inform your home institution. Any approved changes must also be reflected in an updated Digital Learning Agreement.

Your home institution is responsible for sending the updated Digital Learning Agreement to UiT for approval and signature.

📤 Deadline for submitting the Digital Learning Agreement

  • Autumn semester: 1 September
  • Spring semester: 1 February

📍 Use the following details for UiT

  • Institution name: UNIVERSITETET I TROMSØ – NORGES ARKTISKE UNIVERSITET
  • City: Tromsø
  • Erasmus code: N TROMSO 01
  • Contact person: Incoming Student Exchange Team
  • Responsible person: Incoming Student Exchange Team
  • Email: :mobility@uit.no">mobility@uit.no
  • Telephone: +47 77 64 40 00

⚠️ Important: Do not submit your Digital Learning Agreement until you have received your final admission results from UiT. If your course selection changes after arrival, your home institution must submit an updated Digital Learning Agreement reflecting the approved changes.

Need help? Please contact your Erasmus+ Coordinator or International Office at your home institution.

Page administrator: Mustta B. Malharunmi
Last changed: 10.08.2026 15.12
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