For partners: nomination of inbound exchange and traineeship students

UiT The Arctic University of Norway uses an online nomination service for nomination of incoming exchange students on semester exchange. The nomination service is called Nomination Web. The Nominaiton Web is used by many universities in Norway. It is therefore very important that you choose "UiT The Arctic University of Norway" when you are logging to nominate your student(s) .

All nominations for full semester exchange must be done on the Nomination Web. Nominated students will be sent an automatic email with confirmation and with instructions on how to complete the application.

Erasmus+ Placements/Internship from UiT partner universities: students must apply within the same deadline as regular exchange students. Please note: exchange students must be physically onsite and actively participate in courses. Application for only online courses at UiT does not entitle the student for exchange status.



  • Nominations for the autumn semester: 15 MARCH (start) - 15 APRIL (deadline)
  • Nominations for the spring semester: 15 SEPTEMBER (start) - 15 OCTOBER (deadline)



Requesting access to the Nomination Web (First-time users)

To request access to UiT Nomination Web, please fill out the following web form in the link below.

The Inbound Student Exchange Team will send you a confirmation when your submission has been processed. You can then log in the link in the STEP # 2 to nominate your student(s).



Log in to the Nomination Web

CHOOSE "UiT The Arctic University of Norway" as your institution.

Your Username: is your e-mail address. (If you are not registered as a user, please see STEP #1)

Requesting a password: To log in the first time you must order the password. Enter your e-mail addresS and click on "Send password".



Choose relevant agreement

After logging in, you will see the "Available agreements and admissions" your institution has with the Partner Departnement at UiT.

1- Select the relevant "Active agreements" from the list
2- Click on the button “Add new nomination” to nominate your student to the "Department/Faculty at UIt".
3- Register your student (see Step #4)


Register nominated studentsPlease ensure you enter the correct data in all fields:
Student's Email address (please infrom your student that important information will be sent to this Email from UiT). First name/Family name (as it appears in the student's passport). Gender Date of birth (as it appears in the student's passport) Citizenship Language (always choose ENGLISH) Correct term (semester(s) for admission) and click on " Add nomination" to save the data


How to cancel a nomination?If you wish to cancel the nomination of the student, no e-mail will be sent if you cancel by clicking on the delete button (the gray cross button next to "Documents and details" and below "Action") within 30 minutes.
Please note: that the data you have entered about the student cannot be edited once it has been saved by clicking on the "Add nomination" button on the page "New nomination". If you typed incorrect data, you must delete the nomination using the delete button (the gray cross button) and then click “Add New Nomination” to start the process again.


Upload relevant documentsYou can upload documents by clicking on "Documents and details" and "Document" in the next page "Details for name of the nominated student".
Please note: we encourage partners to assist the nominated student with uploading relevant documents in the nomination process, but the student should be also encouraged to upload the documents by herself or himself when applying. This can ensure that the student will be familiarized with UiT systems and integrated smoothly during the enrolement/registration process after arrival to Norway.
Required documents


Adding more studentsComplete Steps #2, #3 and #4 for each student your institution is nominating to UiT. Once you have nominated all your students, you can see the list of students you have nominated, and their status on the webpage "Exchange agreement". You will also see the "Personal information" for each student you have nominated, by clicking on the button "Documents and details".
Please note: you may log in again later to upload more documents and to check the application status of your nominated students.


After nominationAfter approximately 30 minutes, the system will send a confirmation e-mail to:
1- the nominated student's e-mail address: the student will receive an email from the UiT confirming that they have been nominated by your institution. He or she will be given further instructions on how to complete their application and access UiT online Application Web service (SøknadsWeb) and 2- a copy of the confirmation to you.


You have finished your nomination, what's next?you can keep track of each student's status by logging in on the online nomination service any time. On the “Available agreements and admission” webpage, you can see all relevant agreements and the application status of your nominated students (as in nominated, applied, admission granted, withdrawn etc.). You may also upload further documents for each student.

Nominated students: courses & how to complete their application
Admission process for inbound student exchange: an overview
Grading and academic system at UiT

Page administrator: Mustta B. Malharunmi
Last changed: 18.04.2023 10.18
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