Have you applied for exchange?
Nine steps to apply for study abroad.
HOW TO APPLY
Have you received an offer of admissiom from the partner university?
Before continuing with your practical preparations, you must have received a Letter of Admission from the partner university, which clearly states (1) which semester you will study there including a start and end date, and (2) whether you must pay fees and, if so, the total amount of such fees.
Confirmation of exchange place abroad
You must confirm to the partner university that you accept the offer of admission. You can do this either via the partner university’s electronic system or by e-mail.
If you are required to pay fees, you normally need to pay a deposit to confirm your exchange place. Follow the instructions you receive from the partner university.
NB (only for students receiving loan from Norwegian Educational State Loan Fund - Lånekassen): Remember that you must send a copy of the Letter of Admission to the Norwegian Educational State Loan Fund when you apply for your loan and grant. The Norwegian Educational State Loan Fund will not process your application until they have received this.
Exchange contract (self-declaration about student exchange periods under the auspices of UiT)
Prior to departure, you must sign a standard contract with UiT via your faculty. Contact the Exchange adviser at your faculty.
NB Please note that you cannot apply for a visa until you have received your Letter of Admission from the institution abroad.
This contract clarifies the rights and obligations of the parties, including the distribution of responsibility between the university and the student, in the event of unforeseen circumstances occurring during the student exchange. The contract specifies conditions and obligations.
Terms and conditons for echange studies under the auspices of UiT
Download the exchange contract
Apply for a visa well in advance
You will require a student visa to study in many countries outside Europe. Check the relevant visa rules as early as possible since the process time can take several months in some countries.
NB! Please note that you cannot apply for a visa until you have received your Letter of Admission from the institution abroad. Passport valid for more than six months after your return to Norway
NB: Remember the Letter of Admission from the partner university, your passport, bank card and a passport photo when you visit foreign embassies/consulates in Norway, and any other documents you are notified to take. Please contact the embassy/consulate in advance to confirm which documents you require.
Contact information to all embassies/diplomatic missions accredited to Norway (in Norwegian)
The Ministry of Foreign Affairs’ travel information (in Norwegian)
Plan your insurance
Voluntary membership in the Norwegian National Insurance Scheme
You retain your membership in the Norwegian National Insurance Scheme if you will study abroad for less than 12 months or if you have received financial support for your studies abroad from the Norwegian State Educational Loan Fund. Confirmation of this insurance will be sent automatically from the Norwegian Health Economics Administration (HELFO) once your loan application has been processed. You will find more information on the website of the Norwegian Labour and Welfare Administration (NAV) below. You are personally responsible for investigating and obtaining the correct insurance policies that cover necessary conditions before you depart on your student exchange abroad.
European Health Insurance Card
The European Health Insurance Card officially documents that you are entitled to coverage of medically necessary healthcare in another EEA country or in Switzerland under the same conditions as that country’s own nationals.
Membership in Equian for students in USA
If you are going on an exchange to USA, it’s possible that the American higher education institution will request a more detailed description of your rights to coverage of health services. You can contact Equian to arrange the documentation the American higher education institution requires. Equian can also send you a card to use when receiving medical treatment in USA. You will find more information below.
Liability insurance for trainees (nursing)
For outbound students going on a traineeship in nursing or other health-related traineeships, it’s important that the insurance includes liability insurance and that it covers this type of traineeship. Insurance from the Norwegian Nurses’ Organisation is one alternative
What does extended subsidisation cover during residence abroad? (in Norwegian)
Voluntary membership in the Norwegian National Insurance Scheme (in Norwegian)
NAV’s Student abroad (in Norwegian)
Membership in Equian for students in USA (in Norwegian)
Insurance from the Norwegian Nurses’ Organisation (in Norwegian)
European Health Insurance Card
- Students who receive a salary or have completed their studies
Students who receive financial support from the Norwegian Educational State Loan Fund are usually compulsory members of the Norwegian National Insurance Scheme. However, if you receive a salary or are going on a traineeship after completing your degree (so-called Erasmus Recent Graduate Students), you are no longer covered. To retain your membership during your period abroad, you must apply for voluntary membership in the Norwegian National Insurance Scheme. See the link above.
- International students at UiT
International students at UiT must apply for voluntary membership in the Norwegian National Insurance Scheme to be entitled to the same rights. Apply via NAV International. The membership is free providing you are not earning money abroad.
- EEA or Swiss students at UiT
Students with EEA or Swiss citizenship who do not receive financial support from the Norwegian Educational State Loan Fund are members of the Norwegian National Insurance Scheme during student exchanges of less than 12 months’ duration. If you will spend longer than 12 months in the country, you must apply for voluntary membership in the Norwegian National Insurance Scheme.
Supplementary liability insurance
You need supplementary liability insurance (health insurance and travel insurance). The Norwegian National Insurance Scheme entitles you to coverage of certain health services, but does not cover, for instance, transportation to your home country in the event of illness. Familiarise yourself with different insurance solutions by contacting various companies or your bank.
ANSA (Association of Norwegian Students Abroad) has special insurance policies for students studying abroad. You must sign up as a member of ANSA to be able to purchase ANSA insurance policies. They also offer insurance for students going on traineeships.
Remember to take any necessary vaccines prior to departure. Some countries and institutions require proof that you have taken specific vaccines.
Check which vaccines are recommended by the Norwegian Institute of Public Health:
Information about vaccines
Remember to arrange a place to live prior to departure.
Most partner universities that receive exchange students from UiT will help the students to find a place to live. For more information, please check the website of the partner university. In many cases, you will receive the offer of housing via the partner university before departure. Some even offer a housing guarantee. Others state that they cannot guarantee housing but provide information about where and how to apply for housing. Those who do not have the offer of housing (rare) generally offer good help with self-help. We do not recommend under any circumstances that you pay a deposit for housing on the private market before seeing it.
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