Incoming exchange students: admission process at a glance!

1

NOMINATION PERIOD - PARTNER UNIVERSITIES

In order to undertake exchange for studies or traineeships at UiT, there must be a current Institutional Agreement in place between the sending institution and UiT.

Questions about access to the Nomination Web should be sent to mobility@uit.no

Important dates:

• Nominations for the autumn semester: 15 MARCH (start) - 15 APRIL (deadline)
• Nominations for the spring semester: 15 SEPTEMBER (start) - 20 OCTOBER (deadline)

Important links:

Accessing the Online Nomination Web (for partner universities)
List of partner universities (in Norwegian)

2

APPLICATION SUBMISSION - NOMINATED STUDENTS

After the nomination, the students will receive an invitation email to register their application on the ApplicationWeb (Søknadsweb) and upload the supporting materials for exchange.

Questions about access to the Application Web should be sent to mobility@uit.no

Important dates:

• Application submission for the autumn semester: 15 MARCH (start) - 30 APRIL (deadline)
• Application submission for the spring semester: 15 SEPTEMBER (start) - 30 OCTOBER (deadline)

Important links:

How to apply for exchange
Application Web (Søknadsweb)

3

APPLICATION SUBMISSION - CHECK FOR DOCUMENTARY REQUIREMENTS

The Inbound Student Exchange Team at UiT will check all submissions for documentary requirements before the start of the recognition and assessment process at the host department of faculty at UiT. Students with incomplete documentation will be notified by email.

Each application submission will be checked for the following: (1) Valid exchange agreement, (2) Correct campus/department affiliation and semester duration, (3) Complete Learning Agreement, (4) Proof of English or Norwegian language proficiency if required, and (5) Valid Transcript of Records with a current list of courses taken at the home university.

Questions about the required documentation should be sent to mobility@uit.no

Important dates:

• Documentary control for the autumn semester: 15 MARCH (start) - 10 May (deadline)
• Documentary control for the spring semester: 15 SEPTEMBER (start) - 10 NOVEMBER (deadline)

Important links:

List for required documents
Application Web (Søknadsweb)

4

COURSE ASSESSMENT & TRAINEESHIP ASSIGMENTS - DEPARTMENTS / FACULTIES

The final outcome of the applications is decided by the host department at the faculties. The exchange coordinators at the respective departments base their decisions regarding admission for exchange on the following:

• Eligibility for prerequisites requirements for each course outlined in the Learning Agreement (exchange for studies)
• Availability of places / supervisors for internships, placement and thesis work (Exchange for traineeships).

Questions about course prerequisites and traineeship assignment/supervision should be sent to Exchange Coordinators at the faculties, see the link below.

Important dates:

• Faculty assessments for the autumn semester: 10 MAY (start) - 31 May (deadline)
• Faculty assessments for the spring semester: 10 NOVEMBER (start) - 30 NOVEMBER (deadline)

Important links:

Exchange Coordinators at the faculties

5

DECISIONS: ACCEPTANCE LETTER & SIGNED LEARNING AGREEMENT

The Inbound Student Exchange Team at the International Cooperation Section will send "Notification of Admission" by email to all successful students. Acceptance Letter and the signed Learning Agreement will be accessible for download on the Application Web (Søknadsweb).

Questions about acceptance letters should be sent to mobility@uit.no

Decision period:

• Faculty assessments for the autumn semester: 1 JUNE (start) - 15 JUNE (deadline)
• Faculty assessments for the spring semester: 1 DECEMBER (start) - 15 DECEMBER (deadline)

Important links:

Please see step # 10 ("My Documents") in the following link: Application Web (Søknadsweb)

6

ACCEPTING OR DECLINING THE OFFER OF ADMISSION

Successful students: please use your e-mail (username) and password to log into your account on the Application Web (Søknadsweb) to accept your offer of admission within the deadline.

The deadline for accepting or declining the offer of admission is specified in the "Notification of admission" email that was sent to each successful candidate!

Questions about accepting or declining the admission offer should be sent to mobility@uit.no

Important links:

After you log in the Application Web, please click on "My applications" in the top menu to be directed to the page where you can accept or decline your offer of admission: Application Web (Søknadsweb)

7

STUDENT HOUSING

We urge all exchange students to apply for housing to reserve a room right after they have recieved the invitation email from UiT to complete their applicaiton for exchange.

Students who declined their offer of admission: please make sure to cancel your application for housing to allow students who have accepted their offer of admission to find a place to stay.

Deadline for applying for housing: 31 MAY (for students commencing their exchange in the autumn semester: August to December) and 30 NOVEMBER (for students commencing their exchange in the spring semester: January to June).

NON-EU students (nationals of NON-EU/EEA countries including Liechtenstein and Switzerland): you MUST apply for housing to receive a housing guarantee in your Acceptance Letter. This guarantee is required when you are applying for visa to enter Norway for exchange studies or traineeships!

Important links:

Apply for housing
Questions about housing?

8

IMMIGRATION ISSUES & VISA OPTIONS FOR INBOUND EXCHANGE STUDENTS

Please go to this website: Inbound exchange students: immigration issues and visa options | UiT