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Portal for publishing and Open Access

Welcome to UiT’s web portal for publishing and Open Access. This portal is designed to provide researchers and students at UiT with information about important requirements and support services for publishing and open access.

Cristin (Current Research Information System in Norway) is a joint system for registering and reporting research activities for institutions in the higher education, institute and health sectors in Norway. The purpose of Cristin is to simplify and quality assure the reporting of research results, and to contribute to rendering the research at the institutions visible.

Cristin is used to report data about research publishing to national authorities through NVI reporting. Research in this sense is a designation of the types of publication to be reported. It does not imply other kinds of research are viewed as unscientific.

You can log in to Cristin here or by visiting uit.no/cristin. At UiT, we recommend our researchers to use the old version of Cristin for registrations until all functionality in the new version of Cristin is ready.

There are two ways to register publications in Cristin: importing and manual registration. A large proportion of research articles are imported to the Cristin system from Scopus. Publications that are not imported must be registered manually. The researcher is responsible for ensuring all publications are registered in Cristin. UiT recommends our researchers to register all activity and publishing in Cristin, but only certain forms of publication generate points: research articles in journals, monographs and chapters/articles in academic anthologies. Publishing channels (journals and publishers) are weighted at two levels: Level 1 and Level 2. Read more about the Norwegian Publication Indicator here.




The researcher’s responsibility


The researcher is responsible for ensuring that:

  • his/her own academic works are correctly registered in Cristin, cf. user guides,
  • project codes are registered in the Cristin post for all research publications affiliated with an externally funded projects, cf.user guide,
  • a full-text version of all research articles is uploaded in a research archive. Most journals permit uploading of the final manuscript version after peer review (also called the post-print version). In those cases where the journal permits uploading of the publisher’s published PDF document, it is recommended that this version is uploaded in the research archive. See the guide for uploading of articles to research archives, and
  • the Cristin posts contain the URL to the research data in the UiT Open Research Data or another data archive.


Deadlines for NVI reporting


Deadlines for reporting of research publishing in 2020:

  • 30 November 2020: The deadline for submitting new publication channels for NSD’s register
  • 20 January 2021: The deadline for employees to register and check publication lists in Cristin for 2020. Read more about the researcher’s responsibility here.
  • 20 February 2021: The deadline for superusers to control the units’ joint publications in 2020
  • 21 February 2021: The national deadline for control of joint publications
  • 1 March 2021: The national deadline for submitting disputes to Cristin’s disputes committee
  • 20 March 2021: The deadline for superusers’ control of the units’ research publishing in 2019, as well as approval from academic management (Head of Department, Dean or the equivalent)
  • 26 March 2021: The deadline for reporting research publishing in 2020


Cristin contacts at UiT


Each faculty at UiT has Cristin contacts/superusers who can provide guidance about how to register and upload the full-text version in Cristin. The Cristin superusers also check the registered publications that shall be reported. The Cristin superusers at UiT are:

The institutional superuser for UiT: Steinar Paulsen

Faculty of Health Sciences: Elisabeth Leithe Eriksen
Faculty of Science and Technology: Rita Sørensen
Faculty of Humanities, Social Sciences and Education: Martin-Arne Andersen
Faculty of Biosciences, Fisheries and Economy: Sunniva K. Thode and Rune Larsen
Faculty of Law: Lise Myrvang
Faculty of Engineering Science and Technology: Sidsel Kruuse-Meyer
The Arctic University Museum of Norway and Academy of Fine Arts: Inger Kaisa Bækø
The University Library: Niels Cadée
University Academic Services: Steinar Paulsen

UiT has an institutional superuser for Cristin. Each faculty has a superuser who shall provide support to the academic environments. The faculties may also have superusers at the department level. Cristin superusers shall continuously throughout the year:

  • Administrative control routines: Administration of personal data, rectify missing P-person(s), duplicate check, rectify DOIs, follow up checklists from Unit and more
  • Ensure that the academic environments are kept up to date about relevant information on deadlines and guidelines from funders and authorities
  • Submit analyses and publication lists on request, primarily based on data from completed reporting years

In connection with annual reporting:

  • Faculty Superusers shall check and approve all the faculty’s Cristin posts. Information about the number of authors, addresses and other metadata shall be reported correctly in keeping with the national control procedures for Cristin.
  • In connection with checking of posts, the superuser shall check whether research articles have been submitted to the institutional archive. If the full-text version (post-print version or publisher’s PDF) has not been submitted, the superuser shall ask UiT’s authors for this.
  • Contact point with other institutional superusers (especially in connection with clarifying any disputes)
  • Prepare any dispute cases or other matters that must be dealt with by the Research Strategy Committee at UiT (institutional superuser).
  • Report any disputes to the National Disputes Committee (institutional superuser).
  • Perform reporting in accordance with national reporting instructions (institutional superuser)
  • Compile annual publication analyses

 The University Library shall continuously throughout the year:

All full-text documents uploaded to the UiT research archive Munin via Cristin must be quality assured and gain copyright clearance cleared before being made available. This involves the Munin team at the university library ensuring that UiT complies with the guidelines from the publisher/journal concerning which version can be made available and whether the text can only be made available after an embargo period. If the wrong version has been uploaded, the Munin team contacts the researcher who has uploaded the text and requests that another version be uploaded.

The role of the Research Strategy Committee (FSU):

  • The Research Strategy Committee, or a sub-committee, functions as UiT’s publishing committee.
  • FSU can assess research publications in cases where a dispute or disagreement has occurred in connection with registration and reporting.
  • FSU can assess any disputes concerning joint publications with other institutions.
  • FSU follows the criteria for research publications in the current reporting instructions from Cristin.


Cristin on UiT’s personal profile page


Information about an employee’s publications registered in Cristin are automatically shown on their personal profile page on UiT’s website. The publications are sorted by category and are shown under the following four tabs:

1) Selected publications (see below)
2) Scientific articles and book chapters
3) Books
4) Other

Only the tabs with registered publications are shown. Dissemination such as chronicles and lectures, etc. will appear under “Other”. Older publications that are not registered in Cristin must be registered manually. If you require help with this, please contact the Cristin superuser at your faculty.

The publications will appear on your personal profile page like this:

Publications on your person card 

Select publications to appear as “Selected publications”:

This will appear like this in your researcher profile in Cristin:

 



Projects in Cristin


Project reporting to the Research Council of Norway

If you have received project funding from the Research Council of Norway (RCN), you must submit a report about the results of the project. The Research Council’s system obtains information about research publications from Cristin, so it is not necessary to register this information manually.

You must register the Research Council of Norway as a funding source and the RCN project number (6 digits) for each publication to be included in the report. NB: The Research Council does not obtain information about projects that are registered in the project catalogue in Cristin, but rather for the registered project number for the relevant publication/result (Cristin post).

Project catalogue in Cristin

Projects registered in Cristin should be of a certain scope and have a clear start and end date.

The project catalogue in designed in such a way that you can register different types of projects that you are participating in. It is not limited to a specific funder or subject area. The project catalogue can provide you with a summary of all your projects in one place and render your research visible outside your academic environment.

In addition to registering information about the actual project, you can highlight the activities by linking to publications, interviews and dissemination, etc. If the project in question is part of a larger project, you can link the projects together to show the totality of the research.

Medical and health research in Cristin

If you have applied to the Regional Committees for Medical and Health Research Ethics (REK) for approval of a project plan, your project will be sent to Cristin automatically when it is approved. By logging into Cristin, you can add more information about the project and link related projects.

Read more about projects in Cristin here



Research groups/units in Cristin


Research groups, organisational units and research centres can be registered in the research unit catalogue in Cristin (old version). The research unit catalogue is suitable for internal visibility and external profiling. This catalogue provides a simple overview of the titles, descriptions, partners, affiliations, languages and websites, etc. You can also link publications to a research unit by searching for them in Cristin and updating this manually. It remains uncertain how this functionality will be developed in the new version of Cristin.



Public outreach – other registration in Cristin


Registration of public outreach activities in Cristin must be done manually. Each researcher is responsible for ensuring that their own public outreach activities are registered in Cristin. UiT recommends our researchers to register all activities and publications in Cristin. Public and user-oriented outreach also contributes to highlighting and providing an overall summary of your activity.

Cristin is primarily designed for registering research dissemination and consequently it can sometimes be difficult to find a category that is suitable for the public outreach activities you have done. Choose the category you think is the most suitable, even if it’s not a perfect match.

In general, the rule for registering research activities in Cristin is that the researcher as disseminator clearly represents the university (cf. the principle of addressing for research publishing.)

The registered activity must be linked to:

  • the researcher’s research activity at the university,
  • the professional expertise the researcher has at, or as a representative for, the university, or
  • the role or title he/she has at the university.

You can log into Cristin here or by visiting uit.no/cristin

Some units at UiT have internal awards for research groups that contribute to public and user-oriented outreach. This is announced by the relevant faculties (links to the faculties’ guidelines/announcements/guidance – under compilation)

Additional guidelines associated with registration:
 
  • Each activity must only be registered under one category. (Example: an interview shall be registered either under “Journal article – Interview” or “Media contribution – Interview”.
  • If several researchers are involved in the contribution, it should only be registered once, but all the contributors should be named.
  • Contributions that are published in different types of media should be registered separately. Example: An article about the same topic that is published in Gemini, on forskning.no and in VG should be registered as three contributions. If the same item is published by many media, you can choose to note ‘’also published in...’’. You need to use your discretion.
  • Articles in the same magazine/newspaper that are published as both online and print versions should be registered as one contribution but refer to the URL in addition to the print media.
  • Outreach activities should be registered with as thorough references as possible. For online articles, the URL that links to the specific article should be registered, not just the URL of the publication. Feel free to use the comments field to describe the activity further.
  • You can add the full-text document in Cristin. By doing so, your contribution will be published in UiT’s institutional repository Munin, providing there are no legal obstacles to this.

 

Categorisation in Cristin
(The information below is under compilation.)

Some categories of public outreach are poorly covered in Cristin but can/should be registered nevertheless so they are added to your list of works.

Contribution to an encyclopaedia/Wikipedia

Contributions to an encyclopaedia/Wikipedia and other online encyclopaedias. Information text that is relevant to the research activity. This also applies to articles in reference works such as Wikipedia.
Articles in encyclopaedias that have an ISBN should be registered under: Part of a book/report – Lexical entry. Remember that the title of the book in which the chapter has been published must be registered.
Articles in an online encyclopaedia that does not have an ISBN should be registered under: Information material – Websites.


UiT’s Open Access policy states that researchers shall publish in channels that offer the freest possible access to the publications.

There are two main forms of open access:

  • Gold open access (controlled by the publisher): Your work is accessible for free on the publisher’s website (an article processing charge may apply).
  • Green open access (controlled by the author): You upload (a version of) the work in an institutional or subject-specific repository.

 

 




Requirements and guidelines for open access


 

National goals and guidelines
“The government’s goal is that all publicly funded Norwegian research articles should be made openly available by 2024, and the government has established guidelines and measures for open access to research articles.” (National goals and guidelines for open access to research articles)


UiT's Open Access policy
At UiT The Arctic University of Norway, all academic publications shall be accessible in open access journals or open repositories. (Principles for open access to academic publications at UiT The Arctic University of Norway)

 

External funders
Does your research have external funding? Many external funders require that publications resulting from projects they have funded must be made openly accessible. This applies to the following funders (This list is not exhaustive. If your funder is not listed, please check your project contract):

Examples of requirements that may be made by funders:

  • type of publication (journal article, book chapter, book, other)
  • manuscript version: accepted manuscript or published version
  • type of open access (gold or green – see the introduction of this chapter)
  • permitted embargo, if applicable (time from publishing in a journal until becoming accessible in a research archive)
  • maximum permitted article processing charge

The following is an excerpt from the Research Council of Norway’s stipulated requirements concerning open access to publications:

  • All articles from projects funded by the Research Council are to be made available in open repositories. The deadline for doing so is six months after date of publication in journals related to medicine, health, mathematics, natural science or technology. For journals within humanities and social sciences, the deadline is 12 months.
  • Storage in relevant repositories will normally be carried out in connection with registering and uploading the complete text via the Cristin Research Information System.

Starting in 2021, the Research Council will include requirements for adherence to Plan S in its calls for proposals.



UiT’s agreements with publishers


In some subject areas, it is common to demand payment from the authors to cover open access publishing. This is known as an Article Processing Charge (APC). Such charges may be covered by UiT through agreements with the publishers (see below) or via UiT’s publishing fund. If you have external funding, it may also be possible to cover the costs via project funding (EU permit that such costs are included in the project accounts, but the Research Council of Norway requires that such costs are covered via the institution’s publishing fund).


Through UiT’s agreements with academic publishers, open access publishing costs are covered automatically.

List of included journals

General requirements in the agreements:

  • The corresponding author must be affiliated with UiT. (If you are the sole author, you are automatically regarded as the corresponding author.)
  • State UiT The Arctic University of Norway as the institution when submitting your article and/or signing a publishing agreement (may be referred to as “License Agreement”, “Publishing Agreement” or “publishing contract”).
  • Tick the box for Open Access if you are given an option.
  • If you have a choice of licence, UiT always recommends Creative Commons CC BY. This provides the best opportunities for future sharing and reuse of the work.

Questions?
If you have any questions, please contact collections@ub.uit.no.

 

AGREEMENTS

American Chemical Society Open Library of Humanities
Berghahn Books Oxford University Press
Cambridge University Press Taylor & Francis
De Gruyter Springer Nature
Elsevier Sage
Frontiers SCOAP3
Institute of Physics (IOP) Wiley
 

 

 

Publisher American Chemical Society
Duration of agreement 1.1.2020-31.12.2022
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway
Qualified articles Peer reviewed articles where the manuscript is accepted for publication during the agreement period.
Licences available Creative Commons CC BY
How does it work?

State your affiliation to UiT The Arctic University of Norway throughout the publishing process. Use your institutional e-mail address.

Your institutional affiliation will be confirmed by the university library. 

Journals included All journals published by American Chemical Society. 
Further information Coming

 

Publisher Berghahn Books
Duration of agreement Renewed annually
Type of agreement Subscribe to open
Qualified authors All authors
Qualified articles All articles
Licences available Creative Commons. CC BY is recommended.
How does it work? OA is default for all included journals.
Journals included Journals included in Berghahn Open Anthro.
Further information Berghahn Books website

 

Publisher Cambridge University Press
Duration of agreement 1.1.2020-31.12.2022
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN) 
Qualified articles Research articles where the manuscript is accepted for publication during the agreement period.
Licences available Creative Commons CC BY (recommended) and CC BY-NC
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

Choose Open Access when signing the Author publishing agreement

Your institutional affiliation will be confirmed by the university library.

Journals included Selected journals are included in the agreement (both open and subscription-based journals). 
Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher De Gruyter
Duration of agreement 1.1.2019–31.12.2020
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN) 
Qualified articles Original Paper, Review Paper, Brief Communication, Continuing Education or Case Reports where the manuscript is accepted for publication during the agreement period.
Licences available Creative Commons CC BY (recommended) and CC BY-NC-ND
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, De Gruyter will advise you of the possibility of publishing open access at no extra cost. Choose Open Access.

Your institutional affiliation will be confirmed by the university library.  

Journals included

All subscription-based journals from De Gruyter that offer open access.

Publishing in open journals can be covered by UiT’s publishing fund. 

Further information Coming

 

Publisher Elsevier
Duration of agreement 1.1.2019-31.12.2020
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN)
Qualified articles

Research articles where the manuscript is submitted during the agreement period.

Submission fees are covered by the agreement. 

Licences available Creative Commons CC BY (recommended) and CC BY-NC-ND 
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, Elsevier will advise you of the possibility of publishing open access at no extra cost. Choose Open Access.

Your institutional affiliation will be confirmed by the university library.  

See workflow

Journals included Selected journals are included in the agreement (both open and subscription-based journals). Certain journals published by Elsevier are not included, e.g. the Cell Press titles and The Lancet. 
Further information

The publisher’s website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher Frontiers
Duration of agreement 1.1.2020-31.12.2022
Type of agreement Pay-as-you-publish, 10% discount on the Article Publishing Charge.
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway.
Qualified articles Article type A and B where the manuscript is accepted for publication during the agreement period. 
Licences available Creative Commons CC BY
How does it work?

State UiT The Arctic University of Norway as your institutional affiliation and as 'payer' when submitting your manuscript. Use your institutional e-mail address.

Your affiliation will be confirmed by the university library. The author is not involved in the invoicing process. Invoices will be handled centrally by the university library.

Journals included All journals published by Frontiers.
Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher Institute of Physics (IOP)
Duration of agreement 1.1.2017–31.12.2020
Type of agreement Offsetting (APCs paid are deducted from the library’s subscription costs).
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway.
Qualified articles Articles that are paid for during the agreement period.
Licences available Creative Commons CC BY
How does it work?

State your affiliation to UiT The Arctic University of Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, IOP will advise you of the possibility of publishing open access at no extra cost. Choose open access.

Your institutional affiliation will be confirmed by the university library.  

Journals included All journals from IOP that offer open access. 
Further information The publisher’s website

 

Publisher Open Library of Humanities (OLH)
Duration of agreement Renewed annually
Type of agreement Membership
Qualified authors All authors
Qualified articles All articles
Licences available Creative Commons. CC BY is recommended.
How does it work? OA is default for all OLH journals.
Journals included Journals within the Humanities that are published or supported by OLH.
Further information OLH’s website

 

Publisher Oxford University Press
Duration of agreement 1.1.2020-31.12.2022
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN)
Qualified articles Research articles where the manuscript is accepted for publication during the agreement period.
Licences available Creative Commons licenses. CC BY is recommended if available. 
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, OUP will advise you of the possibility of publishing open access at no extra cost. Choose Open Access and pick Norwegians institutions (Unit members) under 'Open Access Prepayment Account.

Your institutional affiliation will be confirmed by the university library.

Journals included

Selected subscription-based journals that offer open access.

Publishing in fully open access journals is covered by UiT’s publishing fund.

Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher Sage
Duration of agreement 1.1.2020-31.12.2022
Type of agreement

Read and publish (covers both read access and APCs in subscription-based journals). 

Central invoicing agreement for fully Open Access journals.  

Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN)
Qualified articles Articles where the manuscript is accepted for publication during the agreement period.
Licences available Creative Commons CC BY
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, Sage will advise you of the possibility of publishing open access at no extra cost. Choose Open Access.

Your institutional affiliation will be confirmed by the university library.

Journals included

Selected subscription-based journals that offer open access, and fully open access journals.*

 

*Fully Open Access journals are only covered for UiT authors, not UNN. 

Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher SCOAP3 – Sponsoring Consortium for OA Publishing in Particle Physics
Duration of agreement Renewed annually
Type of agreement Membership
Qualified authors All authors
Qualified articles All articles
Licences available Creative Commons. CC BY is recommended.
How does it work? OA is default for all SCOAP3 journals.
Journals included Journals in the field of 'high energy physics': SCOAP3 list
Further information SCOAP3.org

 

Publisher Springer Nature
Duration of agreement 1.1.2020-31.12.2022
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN)
Qualified articles Articles that are accepted during the agreement period
Licences available Creative Commons CC BY (recommended) and CC BY-NC
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, Springer will advise you of the possibility of publishing open access at no extra cost.

Your institutional affiliation will be confirmed by the university library.

Journals included

All subscription-based journals that offer open access (Open Choice).

Publishing in fully open access journals is covered by UiT’s publishing fund.

Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher Taylor & Francis
Duration of agreement 18.11.2019-31.12.2022
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN).
Qualified articles Original research articles that are accepted during the agreement period.
Licences available Creative Commons CC BY (recommended) and CC BY- NC-ND
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, T&F will advise you of the possibility of publishing open access at no extra cost.

Your institutional affiliation will be confirmed by the university library.

Journals included

All subscription-based journals that offer open access (Open Select).

Publishing in open journals is covered by UiT’s publishing fund.

Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)

 

Publisher

Wiley

Duration of agreement 1.5.2019–31.12.2021
Type of agreement Read and publish (covers both read access and APCs) 
Qualified authors Corresponding authors affiliated with UiT The Arctic University of Norway or the University Hospital of North Norway (UNN)
Qualified articles Primary research og review articles that are accepted during the agreement period.
Licences available Creative Commons. CC BY is recommended where possible
How does it work?

State your affiliation to UiT The Arctic University of Norway or the University Hospital of North Norway throughout the publishing process. Use your institutional e-mail address.

During the publishing process, Wiley will advise you of the possibility of publishing open access at no extra cost. Choose Open Access.

Your affiliation will be confirmed by the university library.

Journals included All subscription-based journals that offer open access (OnlineOpen) and fully open journals. 
Further information

The publisher's website

OpenAccess.no – The main features of the agreement (in Norwegian only)



UiT’s publishing fund


In some subject areas, it is common to demand payment from the authors for open publishing. This is known as an Article Processing Charge (APC). Such charges may be covered by UiT through agreements with the publishers or via UiT’s publishing fund. If you have external funding, it may also be possible to cover the costs via project funding (EU currently permit that such costs are included in the project accounts, but the Research Council of Norway requires that such costs are covered via the institution’s publishing fund).

For Open Access journals that are not covered through publishing agreements, please send an application to UiT’s publishing fund. You can expect a response within 2-3 business days.

The main requirements are as follows:

If you have a choice of licence, UiT always recommends Creative Commons CC BY. This provides the best opportunities for future sharing and reuse of the work.

Please note that the fund can also contribute with funding of books, chapters in books/anthologies, and monographs.

You will find supplementary information in the regulations (currently only in Norwegian) and in the application form.

Applications must be sent to fond@ub.uit.no. You will normally receive our response (a grant or a rejection) no later than by the end of the next working day. On some occasions an application needs more time to be processed. We will inform you of this, and we will try to give you an estimate of how much time we need.

Questions?
If you have any questions, please contact fond@ub.uit.no.

NB! Self-archiving (green open access) is followed up by the University Library at UiT and there is no charge for you as the author.



Self-archiving


Self-archiving means that you upload a full-text version of your research work in an open, institutional repository. The institutional repository at UiT The Arctic University of Norway is Munin.

As an author, you shall upload the full-text version of your works in Cristin as soon as possible. The easiest way to do this is to click on the “Submit full-text document” button during the registration process. See detailed instructions below. The University Library will then check any legal issues and add any embargo for a limited period if required.

In addition to peer-reviewed research articles, other types of publications, such as newspaper chronicles, PowerPoint presentations, etc., can also be registered and self-archived in this way.

Self-archiving means that you upload a full text version of your work in an open, institutional archive. The institutional repository at UiT The Arctic University of Norway is Munin. Self-archiving in Munin enables full-text and metadata to be “harvested” by search engines such as Google Scholar and international library systems. This contributes to increased access, visibility and citing. Munin will also feature a link to the published version for those who have access to it.

Are you permitted to do this?

Most journals and publishers permit that works are made available in Munin, although the conditions for doing this may vary. For instance, not all permit that the published version (“version of record”, “publisher’s PDF”) is made available. In such cases, you shall upload the final version of the manuscript, after the peer review, in Cristin. This version of the manuscript is called “final draft post-refereeing”, “author accepted manuscript”, “post-print” or similar. Please note that such permission often only applies to accessibility in research archives and other non-commercial services, not private actors like ResearchGate, Academia.edu or similar. If you are unsure what is permitted, upload the final version of the manuscript. The University Library will contact you if anything is wrong.

It is important to be aware that some publishers only permit such accessibility after an embargo period. This period can be longer than some funders permit, so self-archiving can not necessarily be used to satisfy requirements concerning open access from the funder. Moreover, some journals do not permit self-archiving. In the worst-case scenario, the use of such publishing channels can constitute a breach of contract.

To find information about what is permitted, use SHERPA/RoMEO which enables you to search for the specific journal.

How do you do this?

Use the Cristin system and follow these simple instructions:

  1. Find the final peer-reviewed manuscript and create a PDF version of the file. This is usually the version that can be uploaded.
  2. Log in to Cristin and search for your article.
  3. Find your article and click on the number before it on the list. An image will then appear containing details about the article. (If your article is not on the list, you will need to register it manually.)
  4. Click on the “Submit full-text document” button at the bottom of the screen.
  5. Click on the relevant choices and upload the file from point 1. That completes your job as the author.

Step-by-step instructions (only in Norwegian)

The University Library will then receive the uploaded full-text document and:

  • Check that the uploaded file version complies with the publisher’s policy. In instances where the publisher permits self-archiving of the publisher’s published version, this will be used instead of the manuscript version. This applies particularly for publishing in journals with open access.
  • Check if the publisher has sat an embargo for when a self-archived article may be made openly available and implement this embargo in Munin.
  • Make all documents that fulfil the publisher’s conditions accessible in Munin.
  • You will receive an e-mail from the University Library when your work is published in Munin.

Why self-archive?

  • Self-interest of the author – Self-archiving enables full-text and metadata to be “harvested” by search engines such as Google Scholar and other retrieval services. Consequently, the publication is more visible, also in terms of increased citation, and more people gain access to the research results. The general public, including private individuals, school pupils, knowledge-based companies and the public administration, can benefit from this, even if they cannot access the contents of a “citable” version. Those who need it will be made aware of the published version through the manuscript version and buy access to it.
  • In line with UiT’s policy – In 2010 the University Board adopted a policy of open access to research results from the institution. It states in this policy that: “UiT has a general rule that students and researchers self-archive their publications in Munin. Accessibility in Munin will occur within the framework of the agreements the author has entered into with the publisher of the work and the publisher’s principles of self-archiving.”
  • In line with policy of research funders – The Research Council of Norway and the EU make requirements about open access to research results that they wholly or partially funded, providing that no considerations relating to privacy protection or other restrictions apply. Self-archiving satisfies the requirement of open access.
  • In line with the Ministry’s administrative signal to the sector – The government aims to make publicly funded research freely available to the public. Along with the likes of the Netherlands and the United Kingdom, Norway wants to be among the countries making a stand that research articles should be freely available to everyone.
  • Although the article is published in an Open Access journal, the Ministry and UiT both presuppose that the article will also be self-archived in the institutional research archive Munin. In this way, it will be counted when the Ministry implements its annual survey report of OA publications. In such cases, the publisher’s published version of the article can usually be uploaded in Cristin.

Questions?
If you have any questions, please ask your Cristin contact or contact the Open Access group at the University Library via e-mail at forskning@ub.uit.no.


UiT offers the following infrastructure for open science:

The podcast Open Science Talk deals with current issues within “open anything”. It’s available via several podcast apps. Search for “Open Science Talk” in your app.

The University Library offers courses on topics within open science, either as singular courses or as part of a larger course. The University Library also organises the annual Munin Conference on Scholarly Publishing in Tromsø. Important topics at the conference are Open Access and Open Science generally. The conference delegates come from different environments: research management and administration, libraries, the publisher industry and research. This conference is in English and employees and students from UiT can attend free of charge.

If you have any questions, require advice or would like a tailored lecture for your academic environment, please contact:




UiT’s publishing service for open journals


Septentrio Academic Publishing is UiT’s publishing service for editors and research groups affiliated with UiT The Arctic University of Norway wanting to publish journals, series and other material. Septentrio is operated by the University Library.

The service currently publishes 19 publications, of which ten are peer-reviewed journals approved at level 1 in The Norwegian Register for Scientific Journals, Series and Publishers. All publications at Septentrio are available open access. The service is free for the editors and it’s free to publish in Septentrio’s publications. No Article Processing Charges (APCs) apply.

Septentrio’s service portfolio:

  • Publishing platform Open Journal Systems: operation and upgrading
  • Training of editors and ongoing technical support
  • Digital Object Identifier (DOI) for each article
  • Plagiarism control 

If you are planning to publish a journal/series, or already do so in a printed format, please contact us to discuss whether our publishing service is a relevant alternative to meet your needs.

Please note that reports can also be sent in for publication to the series Septentrio Reports; the report will then get their own reference and DOI. Any content will have to be recommended by the author's faculty before it is accepted for publication: the recommendation can be in the form of an email from the Faculty Director or the Faculty Dean of Research to septentrio@ub.uit.no. Materials from conferences organized at UiT may be published in Septentrio Conference Series (there is no formal peer review in this series). 

Email: septentrio@ub.uit.no

Read about the benefits of open access.

See information about UiT’s principles for open access.



The Munin archive


Munin Open Research Archive is UiT’s open research archive, where UiT’s researchers and students can make their research documents openly accessible to the world without any barriers. The archive is operated by the University Library.

The Munin archive contains master’s and PhD theses, as well as published articles and books. UiT’s goal is to make as many academic and research documents produced by UiT’s researchers and master’s/PhD students openly accessible as possible.

Master’s theses and doctoral dissertations shall be submitted for assessment via the submission portal in Munin. When the thesis/dissertation has been approved, it can become accessible in Munin. The student has the option of limiting or deferring accessibility of the thesis/dissertation in Munin; the library always takes such wishes into account, as well as any limitations imposed by publishers about the accessibility of published articles, etc.

Journal articles, reports, book chapters and other publications may be uploaded via the Cristin post for the article/document. Rule of thumb: if you have published open access, upload the published version of the article/document. Otherwise, upload a PDF of the final (peer-reviewed) manuscript version of the article/document. The library will check what is permitted before the publication is made accessible in Munin.

Important to remember before you publish:

  • Agree with your co-authors that you will self-archive the article as soon as you agree to collaborate on the article (see example of consent for self-archiving - in Norwegian).
  • Ensure you save/obtain the final manuscript version you submitted to the journal. This is generally the version you are permitted to make accessible in Munin. (You can of course arrange this later, but from experience it is more efficient to arrange it straight away.)

Why self-archive in Munin?

Research documents are most useful and have the greatest impact if they are disseminated as broadly and efficiently as possible to those who can benefit from them. Munin uses standards that ensure the efficient dissemination of content through academic and research search services, in addition to Google and other general search engines.

Student works and research results and publications are usually based on publicly funded education and research. If the work/document is publicly funded, it should also be publicly available. Munin makes it possible to achieve this.

Questions?

If you have any questions, please contact munin@ub.uit.no

 


UiT has a goal that our research is published and disseminated in such a way that it contributes to research-based knowledge in the wider society.

Being visible as a researcher means your publications are read, commented on, and cited by the research community. Gaining approval and support for the research is important for the researcher concerned, his/her academic community and UiT as a whole.

In certain subject areas, it may be important to publish in journals indexed in citation databases such as Scopus and Web of Science. Cited publications in these databases may have an impact on potential collaborative partners who are considering collaborating with research groups and specific researchers.

However, in other subject areas, such citation databases are less important. The rise of social media offers other opportunities for dissemination and sharing of research results. When using social media, it is a clear advantage that your publications are Open Access as paywalls are less popular in today’s sharing culture.

The following are important to increase visibility:

  • Ensure your publications are openly accessible, either by choosing a publisher that ensures the publication becomes Open Access or by self-archiving. Read more about self-archiving here.
  • Edit your researcher profile in Cristin. Data from Cristin is transferred to your personal profile page on uit.no, which makes the way to being indexed in Google short. Public outreach activities can also be registered in Cristin and, by so doing, will be transferred to your personal profile page on uit.no
  • Create an ORCID and state this when you publish. You can also create a research profile and unique researcher ID for Web of Science, Scopus and Google Scholar. Remember to include your correct UiT author’s address.

Your personal profile page on uit.no

All employees at UiT have their own personal profile page. This is your homepage on uit.no and your opportunity to profile yourself internally and externally. Students, employees and others outside the university need to find relevant people in various contexts. The more detailed and relevant the information on these personal profile pages is, the greater the chance the correct person is contacted. Your personal profile is displayed at the top of the search list when your name is searched on uit.no. In addition, your personal profile is displayed as one of the first results on Google and other search engines when someone searches your name. Read more here  (only in Norwegian) if you wish to make changes to your personal profile.

Information about an employee’s publications registered in Cristin is automatically shown on their personal profile page on UiT’s website. Read more about this here.

 

ORCID

ORCID - Open Researcher and Contributor ID is an international standard for the unique identification of researchers and contributors to research. An ORCID identifier is linked to your research activities and can be used for your entire academic career. With ORCID, research results are linked to the same researcher even if you change your name, place of residence, or workplace/research institution in Norway or the rest of the world.

ORCID is an independent international organisation that is supported by member organisations.

Cristin and Unit are working to achieve a closer connection with ORCID.

You can get your ORCID free here.

You will find more information about ORCID on www.orcid.dk and in the following video:

 

Social research networks

Social research networks can be useful for making your research visible in international academic environments. If you choose to use such networks and upload your publications, remember to check what your publisher permits. The database SHERPA/RoMEO provides an overview of the publishers’ guidelines. If your publication is licensed with a Creative Commons license, you can redistribute your publication by uploading it in a research network.

Here are some of the largest social research networks:

ResearchGate

Academia.edu

Kudos

Mendeley

Social Science Research



(This list is updated regularly.)

  1. What is UiT's Open Access policy? - UiT's policy states that researchers shall publish in channels that offer the freest possible access to the publications and all academic publications shall be accessible in open access journals or open repositories. Find the principles here
  2. How can I get the cost of Open Access publishing covered? - UiT has two main ways of covering OA publishing charges: Through agreements with publishers or via the publishing fund
  3. What is self-archiving? – Self-archiving means that a full-text version of your research work is uploaded in an open institutional research archive. This makes the research more visible and accessible to more people. Read more about self-archiving here.
  4. How do I check if my journal permits self-archiving? – This is not really necessary. Just upload a full-text version (preferably the accepted manuscript) in Cristin. The University Library will clarify copyright. However, if you wish to check this yourself, see the datebase SHERPA/RoMEO or see what your journal writes about authors’ rights, self-archiving and Green Open Access. If the article is published using a Creative Commons licence, you are free to self-archive it.
  5. When can I upload my manuscript Cristin? – Whenever you wish and preferably as soon as possible. If an embargo has been agreed, the University Library will ensure the manuscript does not become accessible until the embargo has expired.
  6. What is ORCID? – ORCID (Open Researcher and Contributor ID) is an international standard for unique identification of researchers and contributors to research. An ORCID identifier is linked to your research activities and can be used for your entire academic career. With ORCID, research results are linked to the same researcher even if you change your name, place of residence or workplace/research institution in Norway or the rest of the world. You can get your ORCID free here: www.orcid.org.
  7. Can I publish research data and, if so, how do I do it? – Yes, providing there are no security, personal privacy, commercial or legal reasons to prevent this. You will find more information on the Research Data Portal.

You will find more questions and answers about open access to scientific research at openaccess.no (only in Norwegian). You will find questions and answers about registering in Cristin at cristin.no.



There are many factors to consider during a publishing process. For instance, if you are applying for external research funding, it is important to be aware of which journals you will be publishing your research in. Below are some important checkpoints that are worth investigating.




Choice of journal/publisher


Target group
Who is the target group for your research?
Where do your peers publish? Where do other experts in your subject/discipline publish?
What are relevant journals for the research results you want to publish?

Are you publishing new research?
For a publication to be classified as scientific in connection with Norwegian Science Index (NVI) reporting, it must meet four criteria. The publication must (1) present new insight, (2) be presented in a form that allows the research findings to be verified and/or used in new research, (3) be written in a language and have a distribution that make the publication accessible to the majority of interested researchers, and (4) appear in an authorised publication channel (journal, series, book publisher, website) that has procedures for external peer review.

Innovation, commercialisation and publishing
Patenting does not prevent publication of the research results, but patent applications must be submitted before the invention is published or otherwise made publicly available. Academic staff have the unilateral right to publish their research results, even if such publication should spoil or reduce the commercial opportunities. Read more details about deferred publishing (only in Norwegian).

The timeframe
What is your timeline and what is the publisher’s timeline? How many articles and how quickly do you wish or need to publish? What is the journal’s acceptance/rejection rate? How long will it take the journal to review your research?

Publishing goals
What are your short-term and long-term publishing goals? Are you publishing during a project or after a project is completed? Quantity or quality? Are you interested in career gains?

Requirements from research funders
Many external research funders require that publications resulting from projects that have received funding from them must be made openly accessible. These requirements may be satisfied by open publishing or self-archiving. Deadlines are normally stipulated for the date by which a publication must be openly accessible (maximum embargo permitted). Read more about demands by research funders.

Open Access – make your publication openly accessible!
UiT’s researchers shall choose publishing channels that promote open access. The publishing channel shall either provide open access on its own platform (gold open access) or have a satisfactory policy concerning self-archiving (green open access). NB: If you have external funding, it’s highly probable that you have an obligation to making your publications openly accessible. Read more about requirements and guidelines here.

UiT has several types of agreements with journal publishers where articles by UiT’s researchers are published in open access. UiT can also cover any publication fee through its publishing fund. Please read the funding criteria carefully.

Avoid predatory journals
Many experience direct inquiries from publishers with offers to publish journal articles. Unfortunately, there are some predatory journals that levy an article processing charge (APC) to publish articles in worthless journals without serious peer review. Here is some good advice about how to avoid this:

 Typical warning signs:

  • Poor language on the website, spelling errors and clearly translated sentences. The website may not appear professional.
  • Unclear address, difficult to see which country the journal is published in. Difficult to find contact information.
  • Inadequate information about the journal’s editorial board or only names you have no knowledge of. The names of fictitious researchers are sometimes used, or the names of recognised researchers are misused against their will. Check the websites of recognised researchers and see if they state that they are on the editorial board.
  • The business model is based on levying an article processing charge (APC), but it is difficult to find the applicable charges before submitting the manuscript.
  • The peer review process is unclear or poorly described. Extremely rapid publication after submission may mean that the peer review is not performed.

If you are in doubt, please contact the University Library by e-mail at forskning@ub.uit.no.

 



Author address and crediting


Authors of research publications shall state a research institution as the author's address providing the institution has made a necessary and significant contribution to the author’s contribution to the published work. The addresses of other institutions shall also be stated if they meet this requirement. UiT uses the Norwegian Association of Higher Education Institutions’ recommended guidelines as a basis for crediting research publications to institutions.

Before UiT reports academic publication, all author addresses stated on the publication must be registered in Cristin. Correct addressing is decisive for UiT’s publications being counted by the Ministry of Education and Research. The publication must state that the author is affiliated with UiT The Arctic University of Norway. The names of research groups, departments or centres alone are not considered to be sufficient crediting.

Important for PhD students

For PhD students who are employed at an institution other than UiT, the doctoral institution (UiT) has an overarching academic responsibility for the candidate, usually by the (main) supervisor following the candidate’s research work until publication. In such cases, the author shall register both institutions in the publication.

The doctoral institution shall be used as the author's address in a publication in addition to the employer in cases where the degree institution has made a significant contribution via supervision, equipment, work environment, or otherwise. Performing the supervisory responsibility for the publication in question constitutes a sufficient contribution. If this contribution is supervision, less contribution is required than that necessary for the supervisor to be co-author of the work in question.



Copyright and licences


According to the Regulations for securing and management of work results at UiT (Norwegian version), employees at UiT retain the rights to non-fiction publications. Employees are free to administer their copyright to non-fiction publications themselves.

When signing a publishing contract with a publisher, researchers should be conscious of the rights they retain and the rights they transfer to the publisher. UiT recommends that employees try to retain copyright. If you are not satisfied with the publishing contract, there is always room for negotiation before signing. Read about the SPARC Author Addendum.

For open publishing, authors should use standard open licences, e.g. licences from Creative Commons. UiT recommends the licence Creative Commons Attribution 4.0 International (CC BY 4.0) which allows the freest possible reuse of research publications, with obligatory attribution to the author.

If you require assistance or have any questions, please contact the University Library by e-mail at forskning@ub.uit.no.



Publishing of research data


It is becoming increasingly common for research funders to require that data resulting from research projects they have (partially) funded be archived in an adequate manner. There are several archive services for research data that meet such requirements.

Employees of UiT are recommended to use the university’s own archive for open research data, which is called UiT Open Research Data. The Research Data Portal UiT contains a lot of useful information about access to and storing, handling, archiving and sharing of research data. The research data portal also provides information about the handling of data that cannot be made openly accessible due to security, personal privacy, commercial or legal considerations.