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Inbound employees


 

 

Welcome as an employee at UiT! 

At these pages you will find information to guide you through the process of moving to the campuses of UiT The Arctic University of Norway.

Once the practical details are settled, we wish you a safe journey and good stay in Norway.

For further questions, please write to mari.buck@uit.no 

National regulations for inbound travelers as of November 92020

Information about the situation at UiT regarding COVID-19.

As for applications for work- and residence permit, please, visit "Applying during Covid-19 Restrictions", under "Before you arrive".

Contact
If you have any questions, please contact us via:
e-mail: mobility@support.uit.no
or phone: +47 77 62 31 91

More information about UiT.
 
 

To obtain visa, work- and stay-permits to Norway we may remind you that it is your responsibility to register at the UDI's application portal, https://www.udi.no.

Your legal rights in Norway starts with the appointment with the police, where your permits and your right to a Norwegian ID are confirmed. You also need to go through this process if you wish to renew your permit. Due to the Corona regulations there are longer waiting lists to obtain an appointment, and UDI now allows that newly employeed from abroad may start to work and receive wages before having been at the police station.

All citizens apply for a tax deduction card at the tax office, citizens from the EU/EEA area and the Nordic countries apply for the Norwegian ID there as well, while the police processes the allowance for a Norwegian ID for citizens from outside the EU/EEA area. Please find more elaborate information by clicking the box "Immigration - residence- and work permit/visa, id-number".

Please remember, to be able to enter Norway, you need to document the work- and residence permit, work contract, an address where you will stay for ther required quarantine period, a negative Covid-19 test frm the last 72 houras, and the entry visa, if required. 



Please confer with the information given by The Norwegian Directorate of Norwegian Immigration (UDI) which procedures you need to take to obtain a residence- and work permit. The rules vary, depending on your citizenship. UDI's application portal provides good information. It is absolutely necessary for all nationalities to obtain a Norwegian ID or D-number to facilitate starting to work and receive wages in a rational manner.

Regarding visa, work- and residence permits to Norway we may remind you that it is your responsibility to register at the UDI-portal. We advise you book an appointment with the police in the registration process at the UDI's application portal  so that it coincides with when you arrive to start to work at UiT. Due to a waiting list at the police, you then need to enter the UDI portal and book at a minimum of two months before arrival. If you receive your contract less than 8 weeks before you are due to arrive in Tromsø, it is impertinent that you start the registration process at UDI ASAP. (When you apply, and if you have an address, be accurate when registering it in the application. This, and including the "matrikkelnummer" H0x0x, will fascilitate the process and may shorten the time waiting for the Norwegian ID.)

The appointment with the police in Tromsø is the key action to obtain the right to obtain a residence permit, start working, receive wages and obtain a Norwegian ID, which is essential for all registration at UiT and in Norway. If for some reason you have difficulties to obtain an appointment with the police in accordance with your arrival in Tromsø, you may choose to present yourself at a SUA office, like Stavanger, Kirkenes, or Trondheim. This implies travelling, but shows a quick solution of a situation which otherwise implies the consequences of waiting for the Norwegian ID in Tromsø.

Links:

What is SUA https://www.sua.no/en/

Waiting time Police and SUA offices: https://www.politiet.no/en/services/residence-permits-and-protection/waiting-time/family-immigration-with-citizen-of-a-country-outside-the-EU-EEA/

After the appointment with the police, there are another, maximum, 3 weeks' waiting for receiving the Norwegian ID after the appointment with the police for citizens from outside EU/EEA, and up to 8 weeks' waiting for citizens from the EU/EEA area.

EU/EEA nationals should follow the procedure explained above, register and book an appointment when confirming the position at UiT. By law, you do not need a residence permit for a stay of less than three months, but you need a Norwegian ID and a tax deduction card to start working and receive wages. After having been at the police, you apply for a Norwegian ID at the local Tax office. When having achieved your ID, you apply for a Tax card at the same Tax office . This also regards family members of an EU/EEA national.

A citizen with origin outside EU/EEA, should follow the procedure explained above, but does not have to visit the Tax office/ "Skatteetaten" to obtain the Norwegian ID. The Norwegian ID-number will be sent to the Tax office by the evaluating institutions- UDI and the Police. When having received the Norwegian ID, please go to the Tax office to apply for a tax deduction card.

Citizens of Nordic countries do not need to register with the police. By law, you can stay six months before being obliged to register in the Norwegian National Registry, implying getting a Norwegian ID or D-number. However, to work at UiT you need a Norwegian ID or D-number. Please, follow the procedures described above- register in the UDI web, go to the local tax office to apply for a Norwegian ID, tax deduction card and report your move to Norway by registering your change of postal address. 

D-number versus Norwegian ID

If you have have applied for protection (asylum) in Norway, or will stay in Norway for less than six months, you will be given a D-number, which is a temporary ID number. The DUF number is not the same as d number. The DUF number is your registration number in the UDI.

You use your Norwegian ID number, or when D-number apply, and your passport to identify yourself to public authorities as for opening a Norwegian bank account.

The police also inform you at the appointment that you may be called in for a test for tuberculosis. The police asks for your permission to use your e-mail address, so they can pass this on to the health authorities. The health authorities then will contact you by mail. If it is not ok, you will receive a letter by ordinary mail.

USEFUL LINKS:

 



Finding suitable accommodation during your stay in Norway might prove difficult and time-consuming. Therefore, you should start your search for housing as soon as your plans for a research stay have become definite. You should also be aware of that rental prices are high. Please take a look at the link estimating Costs of living in Troms https://www.expatistan.com/cost-of-living/troms


Housing via UiT

New in Norway has more information and tips regarding accommodation. 

Rental/buying/announcements for housing are often in Norwegian. Not knowing Norwegian, some use translation progtams, or ask for help at youtr entity:

https://uit.no/tavla
www.finn.no
www.hybel.no
www.sabbaticalhomes.com
www.casawap.com 
www.nef.no

Moving
Those planning to undertake a longer term research stay in Norway may be considering moving their belongings to Norway. Moving between different countries is a process that requires planning and consideration of the various options available, as well as of prices and estimates. Here you find some tips when planning to move your belongings (EURAXESS.no)
 
Housing loan
The Norwegian Public Service Pension Fund (SPK) gives you the opportunity to apply for a housing loan if you wish to buy a home.
 
Compensation of relocation expenses
UiT - HR-Portal  (you must be logged on to read this information)


Housing loan 

In general, all people buying a house need to study and negotiate offers to the public from different banks. Also, as an employee at UiT, you have the opportunity to apply for a housing loan from The Norwegian Public Service Pension Fund (SPK)

Compensation of relocation expenses

The legislation for compensation for your expenses when moving to Norway utters that this is up to the receiving entity, that is the project or department employing you. You may remember to ask about this in the employment process.
 
UiT - HR-Portal (you must be logged on to read this information) 

Use the online HTML, CSS, JavaScript resources to generate the perfect code in your web projects



Many mobile researchers bring along a spouse or partner who needs to find a job or gain admission to higher education. Some also bring their children, or plan to have a child while in Norway. 

Norway is considered to be a family-friendly country. Relatively generous child- and parental benefits and childcare provision make it easier to combine career and children. 

Some links as for health care in Norway:

https://www.nav.no/en/home/rules-and-regulations/membership-of-the-national-insurance-scheme

https://helsenorge.no/other-languages/english/healthcare-rights-for-children-and-adolescents

https://helsenorge.no/foreigners-in-norway/who-pays-your-dental-bill


Birth/parental leave 

You can receive parental benefits if you have worked at least six of the last ten months prior to the start of the benefit period. Parents receive 100 % of their income for a period of 49 weeks, or 80 % of their income for a period of 59 weeks. 

Information about NAV’s services and benefits. 

UiT - HR Portal (you must be logged on to get this information

Schools and kindergartens

Bringing your partner 


In general, you will find that the level of speaking/understanding English is rather high in the population, which makes it possible to integrate socially. On the other hand, if your spouse wants to work, you will find that in most jobs there is a requirement to speak Norwegian. 

There are several Internet sites for job seekers: 

Work in Norway - NAV

Job ads: 

Education: 



In case of needing a doctor, foreigners without a connection to a medical center may call Tromsø Legevakt, 116117 
  
In case of emergency, call 113 ( for police 110, and in case of fire 112) 
 
To get registered with a Norwegian doctor, you may use pin codes from the bank.

If you require urgent medical assistance, the emergency department at the University Hospital of Northern Norway is the best option.

Tromsø: Contact details for “Legevakten” in Tromsø: 116 117, Sykehusveien 30. For medical emergencies and life-threatening illnesses, call 113.

Harstad: Contact details for “Legevakt Harstad": 116 117, St. Olavs gate 70, 9406 Harstad. For medical emergencies and life-threatening illnesses, call 113.

Alta: Contact details for “Legevakt i Alta": 116 117, Dr. Kvammes vei 21, 9510 Alta. For medical emergencies and life-threatening illnesses, call 113.

Narvik: Contact details for “Legevakt i Narvik": 116 117, Sykehusveien 1, 8516 Narvik. For medical emergencies and life-threatening illnesses, call 113.

There are several pharmacies located around all Norwegian city centers and the shopping centers.



For applications for work- and residence permit,

 

Please register at the UDI's application portal by making an account at https://www.udi.no

You write the application yourself.

Starting the application process, you choose "New application".

When writing the application/ registration you are asked for the organisation number of UiT. Put 970422528

You state whether you are an EU citizen or not.

* EU/EEA citizens register their arrival to Norway in the UDI-portal.

You book an appointment with the police either at the UDI-portal after completing the registration at the UDI-portal. The police office will not give you an appointment by phone before you have completed your quarantine period. You need to register at the police within 3 months after having arrived to Norway. You may start to work, but may not open a Norwegian bank account or get a tax deduction card before you have obtained a Norwegian ID at the Tax office.

* For non-EU/EEA citizens:

You apply for work- and residence permit as a skilled worker. 

During the application process you are given two options who is to deliver the documents; you or your employer. 

If you choose that you yourself are to deliver the documents, you will be directed to the nearest Norwegian embassy working with consular cases, which again often will direct you to a VFS Global office. The procedure is that you deliver the documents to the VFS office, which sends them to the Norwegian embassy, which in turn sends them to UDI in Norway.

If you choose that the employer shall deliver the documents, practically it means that a person at UiT may be given a Power of attorney, and by that possibility to enter your case if problems occur. You will be given options where to deliver the documents in Norway, geographically limited to the police district which covers the municipality that you state that you will live in, and also several Service Centres for Foreign workers, with the Norwegian abbreviation SUA. Please consider to choose SUA Oslo as the place for delivery of documents. SUA Oslo offers a digital solution for uploading documents, and your case is sent to UDI after a few days. In this way, you also can obtain a DUF number and digitally send in the documents from abroad, thus avoiding waiting several weeks to get an appointment with the police in Tromsø before your case is furthered to the UDI.

Two form forms automatically come attached to the receipt mail you receive when you have paid the fee, as the last step in the application. – “Cover letter”/ Følgebrev and “Power of Attorney”/Fullmakt. Please put the name of your employer’s representative in the Power of Attorney. The Head of administration at the department you will be working at might initially be the contact person named in the Power of attorney. As the application process is mainly digital, except for the final appointment with the police to confirm your ID, where the applicant has to meet in person, the person named in the Power of attorney is at hand if problems should occur. This person then can both have insight in the applicant’s personal file at UiT, and also be entitled to personal information at UDI / the police. Most problems may be solved if missing documents etc. can be clarified. UDI for security reasons is not allowed to send decision letters to the applicants by mail, but may send the decisions to the person named in the power of attorney document. The person with attorney is then legally obliged to further the decision letter to the applicant.

After having received the receipt mail for the application, you fill out the form found at https://www.sua.no/en/, under Oslo at https://www.sua.no/booking/ , and send it in to the stated address oslo.fuf.sua@politiet.no. You further read that within 1-2 days you will receive an automatic mail with a DUF number. Using that, you will be able to upload documents to the given link in the document. At this point, your work relation is stated by the UDI form "Offer of employment", signed and stamped by UiT.

Then there is an estimated 8-week processing time at UDI. However skilled workers are prioritized, and we have seen that the processing time may be shorter.  

For applicants from visa-required countries, the UDI will send a message to the nearest embassy to issue a entry visa for you. We are aware of that there are VFS services working with these tasks. You will be informed of this in the decision letterfrom UDI.

As soon as possible after having received the decision from UDI, send a copy to UiT. The process with the work contract should then be organized for you. When you know the date of when you will be arriving to Tromsø, please book an appointment with the police in Tromsø. You do not have to travel to SUA Oslo , for an ID check to obtain a residence card including verifying your original documents. Please write a mail to utlending.troms@politiet.no , and ask for an appointment at the police station in Tromsø.You will not be able to book an appointment at the police station in Tromsø by the application portal of UDI, because your application is connected to SUA Oslo.

In the mail,  write

1. your DUF number,

2. The date when you arrive in Tromsø, indicating the date for when you are finished with your quarantine.

Then the foreign department/ utlendingsavdeling  at the police station in Tromsø will give you an appointment with the police in Tromsø.

This in practical matters means that you come to Tromsø, having entered Norway by showing the entry visa( if necessary), work contract and statement of where yoy will live to carry out the quarantine, stay at the Tromsø address for your 10 days' quarantine, and then go to the police station for requesting the residence card, and later to the tax office to require your tax card.

As of week 36 2020, UDI  published at their website that due to the long waiting time to get an appointment at the police, a foreign employee may start to work before having been to the police. Also before in fact having been able to book an appointment. It is however in rthe interest of the newly employed to get the appointment as quick as possible, as this meeting will result in achieving a Norwegian ID, with the rights this implies.





  • At the tax office, you apply for a  tax deduction card. You must apply for a tax deduction card at the Tax Administration as soon as possible. You book an appointment online (drop-in is not possible during Covid 19-regulations). General information from the Norwegian Tax Administration, https://www.skatteetaten.no/en/person/ Your national identity number or D number will appear on your tax deduction card.
  • At the post office you fill in the form  “Permanent change of address for private individuals” to register your postal address.
  • To open a bank account you need a Norwegian ID-number and an address in Norway. Some banks also accept a D-number. Please see more information below.
  • The department you work at decides whether your travel expenses before commencing your post may be covered. Link to information and form

Tax deduction card.

If you receive wages from a Norwegian employer you are obliged to pay tax on your earnings in Norway. Norwegian employers are required to have a tax deduction card for each employee in order to withhold tax from wages. As a general rule, you are responsible for procuring your own tax deduction card. If you have not yet obtained one, your employer is required to withhold 50 per cent of your wages.

To obtain a tax deduction card, book appointments online and visit a Norwegian Tax Administration Office; in Tromsø: Hjalmar Johansens gate 21, in Alta: Markveien 38b, in Narvik: two Kongensgate 14/16 and 52.

Produce the following:

1. Valid identification

2. Employment contract or written confirmation of work assignment in Norway

3. Submit an application for a tax deduction card using form RF-1209

4. If you come from a country outside the EU/EEA area, you must also provide documentation stating that you have the right to work and reside in Norway

OBS:
For persons obtaining a  Norwegian ID-number, the tax deduction card will be automatically renewed every year.

For persons with a D-number, it is necessary to apply for a renewed tax deduction card every year. This should be done in December, so that the tax deduction card is processed in time for the next calendar year. As long as the D-number is registered in the system, there is no need to apply in person. The form RF-1209 can be sent via post.

You can book an appointment online, or drop-in.

General information from the Norwegian Tax Administration.

 

Postal address

At the post office, ask for the form “Permanent change of address for private individuals” to register your postal address. Make sure that you have Post box with your name clearly stated.

https://www.posten.no/sok/_/attachment/inline/9fae26a2-ccd4-4676-9289-4edf29f6ad70:3d78817efdab93347f204e99c836b5151e3a331f/Form%20%E2%80%93%20Permanent%20change%20of%20address.pdf

 

Opening a bank account 

To open a bank account you need a Norwegian ID-number and an address in Norway. Some banks also accept a D-number. Usually you will have to apply for an ID-number or D-number at the Norwegian Tax Administration. 
You will have to show up in person to sign the account agreement. Bring your passport, a passport photo and your Norwegian ID-/D-number. For some countries additional documentation may be required.

For UiT employees (located in Tromsø), we have an agreement with SpareBank 1 Nord-Norge, that allows you to exchange your salary cheque for a Visa business prepaid card that can be used until you get your Norwegian bank account. 

There are a number of banks to choose from. Banks have different policies and the conditions for opening an account, and the cost, vary.

Banks with comprehensive, nationwide services: 
DnB NOR
Danske Bank 
Nordea

Other banks:
Sparebank1 - local savings bank 
Skandiabanken - offers online services only (Norwegian) 

Useful links:

Norwegian Tax Administration 
Tax Norway 
Work in Norway
General tax concentions between Norway and other states
Nordisk eTax - Nordic taxation portal, especially relevant to Citizens of the Nordic countries.
The Police



 

Norwegian health policy aims to ensure that everyone, irrespective of their personal finances and where they live, has access to good health and care services of equal standard.
Health care services are financed by the government, through the National Health Insurance Scheme and with patient's charges.

As a general rule, anyone working, or residing more than 12 months in Norway is entitled to health care under the National Insurance Scheme,but covearge may vary depending on the duration of your stay.

Stays up to 90 days

Nationals of EU/EEA countries and Switzerland are legally entitled to coverage for necessary medical assistance under the European Health Insurance Card scheme, and pay patient charges acca Norwegian institution and will be staying in Norway for one or more shorter periods during the course of a year, you are entitled to the same health care coverage as permanent residents of Norway.ording to the same rules as Norwegian nationals. Citizens of non-EU/EEA coutries should have travel Insurance that covers Medical care.

Stays of 3-12 months

If you are an employee of a Norwegian institution during the period, or an adjunct professor who will be staying in Norway for one or more shorter periods during a year, you are entitled to full health care coverage in Norway.

Coverage for individuals employed by a foreign company who are planning a research stay at a Norwegian host institution is to be provided under the social security scheme of their home country or through an insurance policy. The European Health Insurance Card provides proof of coverage for EU/EEA nationals, while citizens of non-EU/EEA countries must have health insurance.

If you are not under an employment contract (in Norway or abroad) but are providing your own funding, a mobility grant or the like, you will normally not be entitled to health care coverage in Norway. You should therefore ensure that you have health insurance. You may apply for voluntary membership of the National Insurance Scheme, which may require you to pay national insurance contributions in Norway.

Stays over 12 months

You will qualify as a resident if you intend to stay in Norway for over 12 months, or choose to relocate permanently to Norway. Residents with a Norwegian national Identity number are entitled to full health care coverage under Norwegian law.

After you receive your ID number you should receive a letter from NAV with information about your assigned general practitioner ("fastlege" in Norwegian).

You may also apply for a GP by calling Fastlege phoneline on 810 59 500. 

Necessary medical assistance

Individuals with a regular GP (fastlege) in Norway are to contact their doctor first. If you are staying in Norway temporarily and do not have a GP, you can contact the Emergency Clinic if you require medical attention. Call 116117 for an appointment.
For emergencies - dial 113.

Dental services

In Norway, children under the age of 18 are entitled to free dental care from the public dental service. Young people between the ages of 19 and 20 are entitled to have 75 per cent of their dental care covered. Adults over the age of 20 must generally pay for their own dental care. Pursuant to the National Insurance Act, people with certain diseases and conditions may be entitled to subsidised dental care even after the age of 20.
More information is found at helsenorge.no. 

Turberculosis test

Tuberculosis examination is mandatory for some groups of immigrants to Norway.
Norwegian law requries that all foreign nationals from countries with a high occurence of tuberculosis, who will be residing in Norway more than three months must be tested within four weeks after arrival.
The testing will be done at the Vaccination Office located in the city centre of Tromsø (Fredrik Langes gate 13, 5th floor, phone 77 79 13 96)

USEFUL LINKS

New in Norway
EURAXESS Norway
Helfo - The Norwegian Health Economics Administration
The Norwegian Directorate of eHealth



The Norwegian Public Service Pension Fund

All employees in more than 20 % postion at UiT are members of the Norwegian Public Service Pension Fund (Statens Pensjonskasse). The membership comprises rights to retirement pension and insurance (accidents, injuries and disability). Group life insurance is included in the salary conditions for employees who are covered by the Government's collective wages agreement. 

The Norwegian Labour and Welfare Administration (NAV)

NAV covers expenses for medical assistance, provides old-age pension benefits and other pension-related services as well as parental, sickness and unemployment benefits, among others. Everyone residing in Norway permanently or intending to stay for at least 12 months is considered a resident under the National Insurance Act and is therefore entitled to health care coverage under the Norwegian National Insurance Scheme. To be eligible for certain benefits, such as unemployment or parental benefits, you must have worked a specific amount of time in Norway.
Please note that resident status under the National Insurance Act is not necessarily identical to resident status as stipulated in the Taxation Act and that you may not be fully covered under the Norwegian National Insurance Scheme even if you do pay tax in Norway.
There are also contractual schemes providing some kinds of coverage for employees working for a Norwegian employer. Researchers employed at universities, university colleges and a number of independent research institutes are encompassed by the Basic Collective Agreement (Hovedtariffavtalen i Staten), which includes group life and occupational injury Insurance as well as travel Insurance. The state does not insure its risk through agreements with private insurance companies, but is itself the insurer for its employees. Most Norwegians take out private insurance to cover their homes, possessions, children, pets and their own health.

 Private Insurance

Your need for private insurance and various types of coverage will depend on your social security and insurance entitlements in Norway or in your home country. Among other options is that by being member of a trade union, which is highly recommendable in Norway, you have several offers of insurances.

An overview of the different insurances you may consider is found at New in Norway



Information about your working relationship with UiT The Arctic University of Norway, is found in the Employee Handbook and the HSE Manual. This is found in our HR Portal (you must be logged on to the UiT Intranett to access this).

PAGAweb

The UiT uses a website for communication and storage of information for each employee. This information is only available for administrative staff working with employee personal data and for the employee him-/herself. Here you will find your pay slip, your salary class, how much tax you pay etc. This is also where you report sick leaves, apply for vacation, and register travel reimbursement forms. You have access using your UiT username and password; which you will receive as soon as you have your personal ID number, or D number. PAGAweb is found here.

Temporary Guest status

Upon arrival you will be granted a temporary University ID and key card. These will be renewed as soon as you get your personal ID number. 

Orakelet- the IT helpdesk at UiT

Orakelet IT helpdesk is the IT support at UiT. The helpdesk can be reached via email: orakelet@uit.no, phone: 77 64 45 44, or visit them in Tromsø in House 2, on the first floor (next to the MIX kiosk).

Parking

Information about where to park, and how to pay, is found here.

TODOS- Tromsø Doctoral Students

If you are a PhD student at UiT, you are automatically a member for the doctoral student organization TODOS. TODOS arranges both academic and social events during the year. Information about TODOS is found at their homepage and on Facebook.  



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The public sector in Norway pays for extensive services in the interests of the population, including a public health system under which everyone is entitled to treatment, has a right to education and help in several other areas. The taxes that we pay are spent on public services such as healthcare, hospitals, education and transport and communications, in addition to covering general public expenditure, taxes are designed to contribute to greater equality between individuals.

Information about how you apply for a tax deduction card is found under the heading “Newly arrived”.

Tax return


When you receive your tax return, it is very important that you check that everything is correct. You find guidance here.
The deadline for submitting tax returns is April 30.

When the Tax Administration has processed your tax return, you will learn exactly how much you must pay, or get back (Tax settlement).

You find a lot of information at The Norwegian Tax Administration.

Useful links:


Altinn – the Norwegian public reporting portal
The Norwegian Tax Administration

UiT Campus Tromsø offers a variety of courses in the Norwegian language and literature on basic, intermediate and advanced level.



R&D term / research term

UiT The Arctic University of Norway aims to increase knowledge production in all subject areas. To obtain this goal, the university will facilitate that all academic staff have good conditions for research and development.

Research term (R&D term scheme) is a strategic measure that will contribute to that UiT achieves this goal. All employees in permanent academic positions are entitled, related to set conditions, to one year Research and Development term after four years' service, or a 1/2 year R&D term after two years service.

Employees send an application for an R&D term to the department they are affiliated to by a set form. The department assesses the application (s) and forwards it to the faculty with a recommendation, or in relevant cases to Tromsø Museum or the University Library. The application deadline is decided at the individual faculty / Tromsø Museum / University Library.

See also Department of Research and Development (AFU) website: Research administration and Guidelines for the distribution of R&D terms in the right-hand menu.

Research Funding



General working hours

Working hours means time when the employee is at the disposal of the employer. 
Conditions regarding general working hours can be found in both the Working Environment Act and Main tariff agreement for the public sector.
General working hours in the public sector are 37,5 hours per week, cf. the Main tariff agreement (HTA) § 7.
At UiT, working hours vary during the summer and winter as follows:
  • 15 May to 14 September: 08:00 - 15:00
  • 15 September to 14 May: 08:00 - 15:15

More information is found in the Employee handbook (you must be logged on to see this site). 

Holiday

In accordance with the Holiday Act and the Main tariff agreement, public sector employees are entitled to 5 weeks' holiday per year. Employees over the age of 60 are entitled to one extra week. 

Employees can demand that a minimum of three weeks coherent holiday should be given between 1 June and 30 September. The rest must be given within the holiday year. 

More information is found in the Employee handbook (you must be logged on to see this site).



The Norwegian Public Service Pension Fund (SPK) is Norway's main provider of public occupational pensions. SPK is owned by the Ministry of Labour, and the framework conditions are determined by the Norwegian Parliament. 
Membership of the Norwegian Public Service Pension Fund is obligatory for government employees. Two percent of the members' salary is paid each month as a pension contribution. For every krone the member pays, the employer peys between five and six kroner, and the total sum bontributes to the employee's pension and to other member benefints. 
Read more about the value of the membership on SPK's website. 
The National Insurance Scheme
The public social security system in Norway is called the Norwegian National Insurance Scheme (folketrygden). To be entitled to benefits, you must be a member of the Norwegian National Insurance Scheme. This applies to:
  • all benefits from NAV
  • health service benefits (treatment by doctor, psychologist or expenditure on medicines of major importance in long-term use)

As a general rule all persons resident in Norway are members of the Norwegian National Insurance Scheme. 
If you have legal employment in Norway, you will, as a rule, become a member from your first working day even if you are not deemed to be resident here. Membership is automatic. 

As an employee, you pay a national insurance contribution of 7.8 per cent of your gross income. The contribution is deducted together with tax. 

 

Financial support at Maternity Leave:

Parents have a right to a 12months leave from work after the birth of a child.

The financial support depends on the activity as related to work with salary of the mother.
If she has been at home all the time during your stay in Norway, and you are not EU/EØS citizens and have not worked in another EU/EØS country before coming to Norway,
you are entitled to 1 G, which is now NOK 98.000,-
If the mother starts an activity, 100% job or studies between week 7-50, the father is entitled to a paid leave. If the father wants 100% of the salary while being at home with the baby, the permission to stay at home while the mother is in 100% activity studying or working, ends at week 40 after the birth of the baby. If the father can do with 80% of the salary, the permission to be at home while the mother is at 100% activity outside home ends at week 50 after the birth of the baby.

The optimal financial situation occurs if the mother has been working with salary 6 months of the last 10 months before giving birth. We will search for the best websites, a good start is to search www.nav.no 

Other possible useful link
New in Norway



EURAXESS portal - promotion video on youtube

UiT's HR Portal  (must be logged on the UiT Intranet) 

Fitness:

The University's own fitness centers are:

Tromsø: Kraft. 

Alta: Alta studenttreningssenter

Harstad: An overview over fitness centres is found here.

Narvik

Outdoor activities:

We are conscious that this information needs to be updated-

There are running associations as Northern Runners andTromsø Løpeklubb, and other outdoor activities organized by the different sports organizations,

associatons for hiking in the mountains,Troms Turlag (troms.dnt.no), Ti På topp Tromsø (tromso.tipåtopp.no)

being at sea- Tromsø Kajakklubb (tromsohavpadleklubb.com), Tromsø Seilforening (tromsoseil.no),

riding, Tromsø Rideskole (www.trso.no)

tennis in the summer (www.ttk.no)

dog sledding (www.villmarkssenter.no)

The Norwegian Trekking Association

You can borrow outdoor equipment from Tromsø kommune

 News:

Klar tale - easy to read Norwegian news

News in English.no

The Norway Post

 

Norwegian Culture- literature, blogs. humor

 

Tourist information websites:

What's happening in Tromsø ]



When you leave UiT to go to stay in another country, you need to notify the Norwegian entities you registered at when commencing your stay.



You must notify the Norwegian Tax Administration if you are moving to a non-Nordic country. Follow the instructions and submit the form to the tax administration (skatteetaten.no).

This notification should be made at the earliest 14 days before leaving Norway.



For those who have been able to access the IT resources at UiT by System-X, please ask for the closure of your account.

You must close down or check with the bank if you can keep your Norwegian bank account. 



You must notify the postal services of your new address (posten.no). This will ensure that your mail is forwarded to your new address the first two months after your move.



Your final Norwegian tax assessment will be in April the year after you received your final wage from UiO. To be able to access it and communicate with the tax administration it is recommended that you retain your secured electronical ID for the Norwegian public services portal (difi.no) for the first year after leaving the country. Make sure that the correct bank account is registered with the Norwegian Tax Administration. 



Please remember, to be able to enter Norway, you need to document an address where you will stay for ther required quarantine period, and the entry visa, if required.

Collaborating partners and guest visits to UiT

UiT wants to welcome partners, guests or others who want to become better acquainted with the institution, study programs and academic environments in a good manner.

Some partners visit UiT with well-defined tasks, take part in UiT research and education, and have a clear need for access to UiT's resources.

As for other categories of visitors, there may be uncertainty regarding their rights and obligations, and UiT's responsibility in relation to them.

Basically, a guest not registered at UiT is a person for whom UiT as an institution is not responsible. This means initially that a guest may not claim the right to access to basic IT services (login to computers, e-mail, storage of data, printing, etc.), access to buildings and laboratories. However, the faculty- and department receiving the guest may approve and allocate rights by that the receiving department has the hosting function.

 The person / persons who invite guests are responsible for the arrangements of scientific activities such as meetings, lectures, tutoring and other professional contact activities. This includes facilitation during the visit and follow-up after the end of stay.

The Head of the department handles the administrative hosting, when needed in collaboration with the inviting research unit.

The main administrative tasks will be clarification of:

  • Right to UiT resources, including office use and possible coverages
  • Accesses: access to buildings, IT services, research data, use of infrastructure, etc.
  • Responsibilities in the workplace, HR and insurance
  • IPR and conditions regarding research results
  • Any agreements related to the guest stay

The guest is responsible for matters outside the work situation, e.g. housing. This corresponds with how UiT employees behave when travelling.

 Practical information is presented at UiT's website, https://www.uit.no/mobility or https://www.uit.no/staffmobility

Employees at UiT who want more information about the UiT regulation of partners and guest visits to UiT will find “Notat om samarbeidspartnere og gjestebesøk til UiT” i ePhorte sak 2020/6182