For Partner Institutions: Online Nomination Procedures for Exchange Students

1

REQUESTING ACCESS TO THE NOMINATION WEB

To request access to UiT Nomination Web, please fill out the following web form in the link below.

The Inbound Student Exchange Team will send you a confirmation when your submission has been processed. You can then log in the link in the STEP # 2 to nominate your student(s).

ACCESS REQUEST FORM

2

HOW TO LOG IN THE NOMINATION WEB

• "CHOOSE INSTITUTION:" UiT The Arctic University of Norway".
• Your Username: is your e-mail address. (If you are not registered as a user, please see STEP #1)
• Requesting a password: To log in the first time you must order the password. Enter your e-mail addresS and click on "Send password".

LOG IN NOMINATION WEB

3

CHOOSE RELEVANT AGREEMENT

After logging in, you will see the "Available agreements and admissions" your institution has with the Partner Departnement at UiT.

1- Select the relevant "Active agreements" from the list
2- Click on the button “Add new nomination” to nominate your student to the "Department/Faculty at UIt".
3- Register your student (see Step #4)

4

REGISTER NOMINATED STUDENTS

Please ensure you enter the correct data in all fields:

1. Student's Email address (please infrom your student that important information will be sent to this Email from UiT).
2. First name/Family name (as it appears in the student's passport).
3. Gender
4. Date of birth (as it appears in the student's passport)
5. Citizenship
6. Language (always choose ENGLISH)
7. Correct term (semester(s) for admission) and click on
8. Add nomination to save the data

5

HOW TO CANCEL A NOMINATION

If you wish to cancel the nomination of the student, no e-mail will be sent if you cancel by clicking on the delete button (the gray cross button next to "Documents and details" and below "Action") within 30 minutes.
Please note: that the data you have entered about the student cannot be edited once it has been saved by clicking on the "Add nomination" button on the page "New nomination". If you typed incorrect data, you must delete the nomination using the delete button (the gray cross button) and then click “Add New Nomination” to start the process again.

6

UPLOADING DOCUMENTS

You can upload documents by clicking on "Documents and details" and "Document" in the next page "Details for name of the nominated student".
Please note: we encourage partners to assist the nominated student with uploading relevant documents in the nomination process, but the student should be also encouraged to upload the documents by herself or himself when applying. This can ensure that the student will be familiarized with UiT systems and integrated smoothly during the enrolement/registration process after arrival to Norway.

7

ADDING MORE STUDENTS

Complete Steps #2, #3 and #4 for each student your institution is nominating to UiT. Once you have nominated all your students, you can see the list of students you have nominated, and their status on the webpage "Exchange agreement". You will also see the "Personal information" for each student you have nominated, by clicking on the button "Documents and details".
Please note: you may log in again later to upload more documents and to check the application status of your nominated students.

8

WHAT HAPPENS AFTER NOMINATION

After approximately 30 minutes, the system will send a confirmation e-mail to:
1- the nominated student's e-mail address: the student will receive an email from the UiT confirming that they have been nominated by your institution. He or she will be given further instructions on how to complete their application and access UiT online Application Web service (SøknadsWeb) and 2- a copy of the confirmation to you.